Monthly Meeting Minutes

Minutes are posted one month after a meeting.  They must be approved by the Council at the regular monthly meetings before official release as per Borough Code.

                                                                 

 MINUTES FOR APRIL 8, 2019

 

THE ELDRED BOROUGH COUNCIL HELD A WORK SESSION ON APRIL 8, 2019 @ 6:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TODD WHEATON, JEREMY PRESCOTT AND MARK SOUTHARD.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE

PUBLIC PRESENT: JEREMY MOREY MCKEAN CTY PLANNING, SHERRI GEARY MCKEAN CTY ECONOMIC AND DEVELOPMENT, PATTI BELL, SANDRA CHASE, LAINIE KEPHART, TERRY BELL, DALE ROUNSVILLE, DAVE SOUTHARD, ANDY LATHROP, JUDY WARNICK, MARY SULLIVAN, JOE SPLAIN, BILL BAIR JR, AND OFFICER DON NEIS.  

Kimberly called meeting to order and expressed that the work session is being recorded and that the tape will be destroyed. She gave the floor to Jeremy Morey.  He expressed that Lou Ann had invited him to offer technical assistance from the county to the borough and to hear what the council’s priorities are.  Jeremy expressed that last year he had met with Kimberly to outline GIS (geographic Information Systems) or online mapping.  These services will help to map what ever the Borough is looking to map out.  This could cover road maintenance and costs, water lines, sewer lines and what ever else you would want to map.  Planning he suggests the Borough looks at updating the zoning it was last updated in the 70’s and should be looked at if the public and council agrees.  It helps with development; it is not meant to limit the development just designate where different kinds of developments happen within the borough.

Sherri Geary with the Department of Economic and Development introduced herself.  She said that Eldred had interest in community development and offer technical assistance and that she was aware of an offer that Chris Gulotta had extended to the Borough for planning purposes.  He is in the county working on downtown development and she had a conversation on what it would take to develop downtown main street in Eldred.  Looking at infrastructure improvement and how they can help.  The hard work is on its way with sewer and water.  In regard to community planning it is usually a public endeavor and focus group ideas and visions that prioritized community development.  It involves green space, parks, mixed use development, sidewalks, signage streetlights.  Can work with Chris on she brought Mt Jewett’s plan and it helps them to access money to do their street scape.  It is a good way to start with the street scape aspect and fighting the blight space. 

Kimberly said it’s just trying to get everything off of the ground.  Sherri said they started with MAP program and this allowed the communities to only have to put in about $12,000 as a match and this also outlines a plan and gets that rolling so that you are not always working in emergency plan.  Chris can put together a vision for the community and the county can partner with him and the borough would not feel like they are taking on the whole project at once.  This helps to provide a road map and then it keeps the plan in action.

Kimberly asked about the borough spearheading a community owned grocery store.  Sherri said there would certainly be funding for it.  Lou Ann explained that she had information on 3 communities that had done this.  Sherri offered providing a feasibility study.  And offered to meet with the wholesaler that owns the building.  Lou Ann will put a meeting together with Sherri and the wholesaler to talk about the small business development and dept of agriculture possibly helping with funding.  Kimberly said that would help local economy to provide a farmer’s market. 

Andy Lathrop asked about the cost of these programs?  Jeremy and Sherri expressed that it would not.  The GIS Jeremy added, would but it is not set just yet but it would be a rate. 

Applications were passed around for the open positions.

Spring Cleanup costs were discussed.

MOTION TODD, JEREMY 2ND TO KEEP THE PRICE OF SPRING CLEANUP AT $30.00 AND TIRES AT THE SAME COST AS LAST YEAR.  MOTION CARRIED AIF.

Lou Ann will confirm the pick up date and that Otto will still help.

Kimberly expressed that she had talked with Keating Township and that they will be willing to help us with whatever we may need.

Billy Bair Jr. asked about putting out TVs for pickup.  Council replied that no electronics are allowed.  They gave the floor to Lou Ann to talk about a recycle program that she had looked into.

ECSR is a recycling company that will come in and run the whole program.  They will take electronics, tires and hazardous materials like paint.  ECSR will take the registrations and payment and they will apply for a grant that will allow them to offer reduced rates to residents for the service.

Council agreed to allow this collection event to take place at the Borough for the residents for the county.

Dave Southard told the council that he and Marty had taken the flag down at the park and Larry Johnston at the Legion had supplied a free replacement flag.  The council and public thanked Dave and Council directed Lou Ann to send a thank you letter to the Legion.  A new flag for the borough building was asked to be purchased from the Legion.  Dave informed the council that he would be repairing a bench at the park as well.  Council thanked him.

Mary Margaret Sullivan asked if there is a flag at Houben park.  It was expressed that during baseball season there is one in use at the park.

Terry asked who is taking care of the park right now.  Patti Bell asked if you still call Phil to rent the pavilion.  The council replied yes; Phil is still taking care.

Dave Southard asked about minutes and how do you get to see them.  Kimberly replied that Lou Ann would probably know that best.  Lou Ann replied that minutes are available on the website and in person at the office.  Copies are .25 per sheet.

Dave asked that Larry Johnston be mentioned in the minutes as providing the flag.

MOTION TODD, JEREMY 2ND TO THANK THE LEGION IN A LETTER.  MOTION CARRIED AIF.

Todd asked if the Legion sells the flags. 

MOTION MARK, TODD 2ND TO PURCHASE A FLAG FROM THE LEGION.  MOTION CARRIED AIF.

Kimberly informed council that the insurance company asked for the names and licenses of any driver of council that may drive any company vehicles even for a short time period or distance.

The handbook was discussed and it was asked that a draft be typed up for review.

Patti Bell asked if the handbook would be something that is public.  Council agreed that it should be and is very basic and universal although it has been catered to our Borough’s needs.

Kimberly asked for public input.

Joe Splain asked if our new plant workers were at the plant on Saturday.  The council confirmed that they were.

A catch basin on Main Street near Tastee Snax was pointed out as needing attention by Todd.

Billy Bair Jr. mentioned that PennDOT has plans to do road work along Main street this year.  Kimberly mentioned the low volume dirt and gravel training and grant. Billy mentioned that he also has a hole at his catch basin.

PennDOT Connects was talked about being pursued for the fixing the irrigation issues and the repairing of Main Street.  This program encourages the cooperation amongst different levels of government and agencies to improve the safety and quality of life with in a PennDOT area.

Billy said I don’t know why the irrigation issue is a big deal if they are going to fix it anyway.  He digressed and said that he does know that it is a big deal, but if PennDOT is going to fix it why is this an immediate issue.  Lou Ann expressed that they are not going to replace the retaining wall or sidewalks or lights without taking part in the PennDOT connects program which allows for them to pay for up to 80 percent of the cost of the project and funding can be had to pay for the borough’s 20 percent.  Billy suggested getting on that if they are coming through the area this summer.

Lainie asked isn’t the sidewalks the homeowners’ responsibility?  That is what has been expressed through the years.  Council let her know that having a grant to pay for that helps the homeowners and that it is their responsibility.  Replacing the street lights and that saving the Borough money was discussed.

Mosquito spraying was talked about by Jeremy and Billy asked if there would be a map for that Jeremy said that there is one.

Judy asked for after hours emergency phone numbers to be put on the back of the bill.

Why have separate Work Sessions and Meetings?

Council expressed having the work sessions are to last one hour and inform the council of items that need research for the meeting.  Having them at the same date provides no time for answers to be found so that business can be taken care of at meetings.

Sandra chase presented an agenda of questions and topics for update by council.

Kimberly addressed them as follows: handbook addition suggestion of including the requirement of ongoing trainings and certifications beneficial to positions and the community. Kimberly expressed that this is a requirement in the new handbook.

Status of grant update on sewer and line replacement on Main Street, Kimberly relayed that money granted to the borough by Department of Economic and Development to re-certify the levee must be used by June of 2020 and this is the focus right now.  Dave Southard asked What is wrong with the levee.  Council explained nothing, it is a matter of having proof that it is sound and provides protection against flooding so that FEMA will recognize it that way in their mapping process.

Has Martin Causer been approached concerning the paving conditions on Main?  Kimberly said this was expressed to him but he is really inundated by everyone and all of their problems.  Billy asked if the Township is still working on combining with the Borough Sewer plant.  Council had expressed that the pressure from DEP to combine has gone to the wayside but this is something still being worked on. Who is working on the river trail was answered that Todd is looking into that and land in the Township is being considered for a launch.  Ambulance service Shannon relayed that Wayne had expressed interest in pursuing and continuing to find a solution when he came back, so hopefully that can move forward.  Shannon offered that Sandra’s suggestion in posting the numbers on the cases that police are working on being posted is a good idea to share on the website for the public.

Don expressed that details are sensitive information, but the numbers are a good idea.  Kimberly reported that the Borough meetings have been changed to allow for news reporters to come and write in the paper a write up on meetings.  They have been invited to come and do that with no avail.  This will be requested of them again.  Kimberly thanked Patti Bell for all of her service to the Borough in the Hometown hero banner program.  She reported that they are very large and beautiful and there are over 80. Lou Ann asked if she still needed help to put them up.  Patti expressed that she has received many offers of help.  Council let her know to ask if she does need that.  The possibility of a phone tower in Eldred was talked about.  Mark talked about Armstrong Communications having a hold on the area of sorts. Terry Bell talked about the cost of a tower.  Kimberly expressed possibly lobbing for a tower.  Kimberly went through a list of acronyms consistently used by the council and their meanings.  A list was asked to be put on the website.

Andy Lathrop asked about the cost of the new company taking care of the sewer plant and where did the borough come up with the money for that company.  Kimberly explained that money was already in the budget.  Wayne explained that the cost of the company is less than the cost of the two employees that were at the borough.  Wayne said that it still leaves money to hire another employee. The hiring of two more employees and where the money is going to come from was discussed.

Dave Southard asked for the length of the contract with CWM.  Todd clarified that the two-year contract will allow for the certification of the new employees to take over the operation of the plant when that contract is over.  Kimberly reminded the public that funding is available to help fund the new employees for a period of time.

 

Kimberly called an executive session for the purposes of discussing personnel matters at 7:30 pm.

The meeting was called back to order at 8:15 pm

MOTION TODD, MARK 2ND TO HIRE KEVIN CALDWELL AT $18.00 PER HOUR AT 40 HOURS PER WEEK STARTING APRIL 15, 2019.  MOTION CARRIED AIF.

MOTION WAYNE, MARK 2ND TO APPROVE THE AGENDA.  MOTION CARRIED AIF.

 

MOTION TODD TO ADJOURN AT 10:30PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – May 1, 2019 6:00 pm.                                     

NEXT MEETING – April 16, 2019 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

 

                                                                                               Eldred Borough Secretary

 MINUTES FOR APRIL 1, 2019

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING ON APRIL 1, 2019 @ 6:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, TODD WHEATON, JEREMY PRESCOTT AND MARK SOUTHARD.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE

Kimberly called meeting to order, announced that the meeting would be recorded for note taking purposes and announced that each resident wanting to speak would be offered 3 minutes each to hold the floor.

Debbie Plummer addressed the council.  She asked if Jeremy would gain anything by Joe Warnick resigning from the borough’s employment.  Jeremy expressed that he did not.  She asked about an incident involving garbage left at a brush only Borough owned site.  She continued that she did not feel that a person who has a vendetta against someone should not be able to sit on a board and vote on matters that would affect that person.  She continued to ask if there was garbage cleaned up left by Jeremy at that site. Jeremy said he cleaned up garbage and that there was no problem after that incident and none of this is based on personal issues.  She expressed concern for Joe Warnick.  She then rallied for verbal back up from the public present. 

Bill Bair Jr. asked about the last council seat opening and stated that there was an issue with the paperwork and that the way Mark Southard got on was shady.  Lou Ann replied that Charles Lasher’s resignation was not accepted immediately and that left him on council for a month because there was not able to be a council meeting sooner and Mark was not sworn in to council until the following month.  It was a slower process than usual, but not illegal.  Billy asked about Kimberly’s demeanor while asking for Joe’s and Zack’s resignations.  Kimberly responded that she had not asked for them.  Billy asked who else was there and expressed that Shelley was there.  Kimberly clarified that just she and Mark were there and reiterated that she did not demand a resignation. 

Deb Kelley asked what plan B was for the plant and is that being hired out.  Kimberly expressed that there are temporary plant solutions and two positions to be discussed later in the meeting.  No decisions have been made just yet about that.  Lainie Kephart asked why a resignation was demanded of Joe and Zack.  Kimberly replied that she did not.  Lainie stated that then someone is lying.  She then asked if they were asked to go to a training seminar and if they had legitimate reasons for not being able to attend.  Kimberly replied that they would not be here when the trainings were going to take place.  Kimberly expressed that discussing specific employee incidents would be a breach of their privacy.  Employees can talk about whatever they would like to and as an employer she does not have that freedom, Kimberly said.  She continued that Joe said he would not be here and when asked where he would be, he said his last day would be April 5th.  Lainie then asked if Jeremy would be running the plant and taking Joe’s job.  Kimberly said that is not at all the plan. Lainie warned everyone to remember that Jeremy is not taking Joe’s job.  She then asked that this be noted in the minutes and stated that a lot of the minutes are not posted on the website.  Judy Warnick, she said that the reason Joe resigned was all of the pressure that they have given him for the past 5 years.  He had said that when Mark came out and asked him about going to that seminar and Joe said no, Mark demanded to know why he wasn’t going to the seminar. Joe let him know that he would be retiring. He said that Kimberly then demanded that in writing now.  Beth Freer asked if the employees consented to the use of cameras.  Kimberly replied that it is a public building and notices are posted.  Employees were aware at the meeting when they were approved. Cameras were also placed at the advice of the Borough Solicitor after an embezzlement case had been addressed, Kimberly clarified.  Patti Bell asked where the camera in the shop is facing.  Zach Lasher answered at Joe’s desk.  Council lead any residents wishing to see to the monitor to see what is visible on the cameras.  Debbie Plummer pointed out that the front office camera is not a close enough view of the front desk.  Jeremy informed the public that the shop camera is three times as far from Joe's desk and that a truck is generally blocking the view of the desk area.  The cameras are meant to protect Borough property not necessarily to monitor employees, Jeremy stated.  He thanked her for pointing that out.  Debbie Plummer suggested moving the office camera closer to the front desk to monitor what is going on up there.  Mark Shuey asked what the plan is for coverage of road maintenance duties, he expressed that he realized that the Council has a plan for the sewer plant employee coverage.  Kimberly reported that all of that is going to be discussed under new business and that council realizes that it is not just the sewer plant that needs taken care of, but all of the town’s duties.  Jack Bell asked if the council had asked Joe and Zach to come back.  Todd and Wayne replied that they had.  Lainie Kephart asked if they would come back.  Todd expressed that the sense he got was no.  Wayne said that Joe said that he did not want to come back.  Wayne also reminded Zach that there is an executive session that Joe was invited to too and that would be something discussed.  Kim Lollier asked if there are issues with a person who has been working in the Borough for 35 years, what is going to happen when you bring a new person in and treat him the way Joe’s been treated, where are you going to find a person willing to do it?  Wayne asked who says that Joe’s been treated badly?  The public stated Joe does. Wayne continued that he has been on the council for 14 years total since the 1990’s.  He has talked to Joe and he had some issues, but being treated badly was not one of them.  Natalie Whittemore interjected that she had attended a meeting a long time ago and she was treated badly.  Kimberly reminded the public that the discussion is about Joe Warnick.  Debbie Plummer said it is about the whole thing.  She has lived here only 5 years.  She can only imagine how the people who have lived here their whole life feel.  They feel as though the town is imploding on itself.  There has to be a happy medium, Debbie continued, it is rude to mumble, everyone needs to hear you.  She said that she personally would not want to sit on the council. Everyone just needs to work together to find a solution.  Mark informed the public that it hurts him and council to be told that they do not care, because he does, that’s why he is there.  He implored the public to find someone to replace him if you think he does not care.  Mark Shuey asked how often do any of the council stop to see how Joe and Zach are and see if they need anything.  Kimberly said she used to.  Mark replied that he does give Kimberly credit for that.  He stated that he remembers her doing that when he worked at the Borough.  Wayne said if Zach is there, he can answer that question.  Kimberly apologized for her not being as present as of late due to circumstances in her life and would like to be at the office more.  She continued that she really does care she has lived here her entire life.  She knows Joe and Zach cares as we all do.  We want to see the best for the Borough, Kimberly stated.  The council did not want to make this difficult on purpose, Kimberly said.   She went on to say that things just did not work out the way we all wanted it to.  She apologized for rumors and that many people have gotten the wrong idea.  The council appreciates Joe's service, he has gotten up at 3 am to plow and fix a sewer leak and he will bring Zach with him and the council appreciates them, Kimberly expressed.  A member from the public quietly asked why did you treat them the way you did?  Kimberly responded that perhaps you have an idea of what happened that may not be exactly the truth.  Dave Southard said that the rumor has it that Otto and Ceres are not going to help anymore.  Kimberly reminded Dave that his statement was based on rumor and that is the part that cannot be helped with.  Dave wants to know who is going to help with getting the streets ready for Memorial Day Parade. Kimberly replied that the council cannot make them help.  Patti Bell asked if council realizes what the borough is losing and Bill Bair Sr. asked do you realized the hardship that they are putting us in?  Dave Southard asked where are we going to get equipment from and complained about the state of Mechanic Street.  Kimberly agreed that it is in bad shape.  Dave continued to say that it was nice that all the guys got together to have coffee and lunch.  Bill Bair Sr. stated that his concern is that taxes may be raised to solve these problems.  Kimberly expressed that Mechanic Street is a project that is in the midst of trying to be funded.  This it a hard job she continued, and the council is each doing their best to do what is right for the town. Tina Windsor asked why does Wayne King not have live in the borough and physically attend meetings to be on council.  Wayne responded that his address is Eldred Borough, he is a tax payer in Eldred Pa.  Tina asked if there was a number of meetings that a council member needs to attend in order to stay on council?  Kimberly replied that there is not.  Tina Windsor asked how raises work?  Do you take money from other employees to give another a raise?  Kimberly explained that Council does not, it is budgeted for raises.  Judy Warnick brought up details from a lawsuit that Joe Warnick lost with the Borough.  Judy mentioned that uniforms were taken away and Lou Ann got a raise.  Kimberly expressed that the Borough gives them a stipend.  Zach stated that his portion of health insurance went up and no council person came out and explained that this would happen.  It was all done at a meeting he continued that not one of the council even know all that they do out back.  He mentioned that Jeremy watched his summer help all summer.  Jeremy said that council tries to put some kind of structure in place and documentation processes and each time they are faced with opposition by the workers.  Lainie Kephart said that you should be aware of what is being done in your borough.  Jeremy agreed.  Jeremy talked about Park Avenue repairs and excessive cost that resulted from employees purchasing unauthorized supplies.  Beth Freer asked if you treat your employees so good, why could you not say just one good thing about them last meeting.  Dale Rounsville asked where are we going to get the money from?  Why are the young people leaving this town?  Kimberly thanked everyone for their comments.  Brandon Freer asked why there is not a list of duties for the guys out back to complete?  Jeremy said that was something tried to be implemented and argued about by employees.  Tina Windsor asked if there is a list of weekly chores and points out a white board in the room.  Jeremy again stated that that board is a result of the council trying to do that and again there was kickback over it.  Mark Shuey asked if there is a third party that handles HR for talking to the employees in situations like this?  Has anyone gotten together with other municipalities, the county and the tax office to see that secretaries’ wages are similar?  Kimberly expressed that they have.  Zach said that they all have just one person who runs the office.  Kimberly explained that this borough works with Kane, Emporium and Ridgeway and Coudersport and other members of MCWAPEC (McKean, Warren, Potter and Elk Counties).  Why is the Mayor sitting there and saying not one word was asked.  Kimberly explained that the duties of the Mayor are limited to breaking a tie in a vote, marrying people, and heading the police commission.  Wayne stated that Borough Code lays out duties.  Zach complained about a raise in his health insurance again. Kimberly went into detail on the raise in costs that the council was facing and choices that were available at the time and the final choice that was made.  Mark Southard elaborated that he was at the meeting in the public that night.  Mark continued that Kimberly fought the hardest to get the best for Zach and Joe.  The issue of letting the employees know individually about changes was discussed.  Penny Kahle expressed that plenty of people have to pay fully for their health insurance.  She stated that people do not like change.  Debbie Plummer asked when the new jobs will be posted.  Kimberly pointed out that it is on the agenda.  Dave Southard asked for the flag at the park to be changed.  Zach said we don’t take care of that.  Debbie Plummer asked if there is a way to fix this with the employees.  She stated that she can tell something has transpired that maybe not everyone knows both sides.  She would like to see Joe go out with pride.  Kimberly responded that there is an executive session scheduled that the employees have been invited to allow for a discussion with them to happen.  She thanked the public for coming and hoped that they would return.  She stated that Joe is not here, but wished he would join them.  Dan Plummer stood up to say this town is upset and there is not a question of who’s at fault and asked the council to be more open and ask the town what they would like and get some input before business is done.  People are mad and he is sure there is fault on both sides, Dan said.  Kimberly agreed and thanked him.  She continued that every month the back of the bill invites all to come.  It is on the website and Facebook and yet this doesn’t happen.  Kimberly thanked him.  Brandon Freer asked about the meetings being moved to a larger facility.  Beth Freer agreed that many residents are guilty of not attending the meetings.  Dave Southard asked about the supermarket and if it is the council’s job to do something about the grocery store.  Kimberly said it is not something that the council would typically do, but there has certainly been discussion.

Lou Ann explained that the planning commission director and the director of economic development for the county would be at the next meeting.  They may be able to help with a project idea that she has been looking into to help bring a grocery store to Eldred.  Lou Ann suggested that public come to the meeting to help project that this is what the public wants in Eldred.  Judy asked that the alarm system phone numbers are changed and asked for handicap parking at the Borough office.

Kimberly called an executive session.  Zach asked that the Council discuss his personnel issues in the meeting and then put his requests in writing.  Cobra was discussed Lou Ann reported that Cobra may not go into effect if both of the employees are gone as they make up the entire group plan and the plan may close after one is no longer on it.  Zach was asked if he was interested in Cobra and he had said he was not.  An administrative fee for Cobra was discussed.  Council decided to set the administrative fee for Cobra at 2.5%.  

MOTION TODD, MARK 2ND TO SET THE ADMINISTRATIVE FEE FOR COBRA AT 2.5 %.  MOTION CARRIED AIF.

Discussion was had on how many vacation hours and PTO hours are left for Joe and Zach.  Todd said that the check for vacation should be separate from the last paycheck.

Lainie Kephart asked to add that if they pay ahead for their health insurance, it should be paid until the end of April and the Cobra is only available after their policy is over. Lou Ann explained that UPMC had informed the borough that their coverage would end on the last day of their employment unless the council chose to extend coverage at the expense of the Borough.

Judy said that she had called UPMC on Friday and they had told her that the council could decide to carry coverage until the end of the month.  She continued to say that she called Lou Ann to ask for a Medicare form on Friday to be filled out and that the date that coverage ended on that form was filled out as April 5, 2019.  Judy complained that this was done outside of a meeting.  Lou Ann had responded to Judy.  She confirmed that Judy had called Friday to ask for a form to be filled out that day for her and that she needed it right away.  Lou Ann continued that she had told Judy that the council could choose to extend health insurance past that date and invited her and Joe to come to the executive session to discuss this with council.  Lou Ann said it was at that point that she wrote Joe and Zach to invite them to the executive session.  Judy had expressed that she needed this paperwork right away and could not wait.  Lou Ann explained that she filled it out and kept a blank copy in the event that council extended insurance.  Jeremy asked Judy to clarify what this form was for and she explained it was for prescription coverage.  Jeremy explained that with the pay schedule and the vacation pay out, it will provide for 2 to 3 additional coverage.  Todd asked exactly when coverage would end.  Lou Ann said UPMC said the last day of their employment is the last day of their coverage.  Discussion was had.  Kimberly asked Zach if he would like coverage to continue into his vacation pay.  Zach said he would not want that.  Judy said not to take out insurance of Joe's vacation.

Jeremy suggested that the Borough pays for the remainder of April and that the premiums do not come out of their vacation pay.  Todd asked if that was OK for Zach.  He had said yes.  Jeremy also said that normally the borough pays out half of the remainder of vacation.  In this case he suggests paying out full. Todd said if nothing else this will be a gesture of good will.

MOTION JEREMY, TODD 2ND TO PAY HEALTH INSURANCE UNTIL THE END OF APRIL AND VACATION THAT IS LEFT IN FULL.  MOTION CARRIED AIF.

MOTION JEREMY, MARK 2ND TO REGRETFULLY EXCEPT JOE AND ZACH’S RESIGNATION FROM EMPLOYMENT AT THE BOROUGH OF ELDRED.  MOTION CARRIED AIF.

Ryan from CWM Environmental Services approached the council as their proposal for services to man the borough plant was being considered.  Wayne asked if the contract covers the lift stations.  Mark asked if the sludge removal was in addition.  Mark Shuey if it is hauled in liquid form and suggested the company consider drying the sludge.  Todd asked if the company would bring collection system problems to the borough’s attention as their contract does not include the collection system.

Todd confirmed that it is a 2-year contract.  Ryan explained that the company will build a plan that will outline issues and a plan to address those issues.  The lab services were confirmed to be compatible.  Mark Shuey asked for a preliminary walk through in the plant to outline what the issues may be.  Ryan had said that the company will not just fix things, there will always be notice and suggestions for approval.  Kimberly confirmed with Ryan that he had a chance to walk through the plant and he had.  Brandon Freer asked what the difference in price is.  Ryan asked that the price be kept private if the job will be open for bids.  Kimberly asked that the council look at the figures that were available to compare the budget to the cost of CWM services and that it is within the budget and there is money left over.  Lou Ann asked if there is a contract shorter than 2 years.  Ryan said that they do not.  Kimberly explained that there are 2 programs that the borough is looking at to fund training and asked if CWM is able to train new employees of the borough to become operators and accept that funding.  Ryan confirmed that they could.  Kimberly explained that CWM will train the new employees to become operators and get the plant up to par.  Jeremy explained that violations have been had from DEP and that trainings that keep employees up to date on what the plant needs and what testings are required could avoid future violations.  Kimberly stated that CWM is definitely is in the budget.  Todd confirmed that the borough will need an operator starting Friday.  Lou Ann confirmed that all individual operators contacted were overwhelmed already and expressed that our plant would need too much attention from them.  Brandon Freer asked the council to read the contract over.  Council individually expressed that they have and asked any questions that they have had.  Mark Shuey asked CWM if they have assessed the plant to see if there are any unmanageable problems.  Ryan expressed again that they will let the borough know before any dollars are spent so that they may prepare and decide.  Todd expressed the real issue is that the borough has four days to provide coverage for the plant in accordance to DEP regulations.  Todd asked Zach if he would be willing to train a new operator.  Zach responded that he would not under the circumstances.  Debbie Plummer stated that really ties the council’s hands.  After discussion council made a motion.

 

MOTION TODD, TO HIRE CWM.  Patti Bell interrupted to ask to say something.  Kimberly reminded her that there was a motion on the table. 

TODD RESCINDED HIS MOTION.

Patti said that she realized that the decision to hire CWM is cut and dry and a done deal.  She continued to ask who is going to take care of the rest of their jobs not plant related and is that going out for bid.  Wayne said that is what the council is trying to work on.  Patti asked who is going to get the streets ready for the parade.  Wayne repeated that this is what they are working on, one thing at a time.  Patti asked what to do Saturday morning if something happens.  Wayne said that they are working on it.  Beth Freer asked if the borough had contacted surrounding towns to see if they can help.  The council confirmed that they had and their operators are manning their plants and do not have time to add our plant.

MOTION TODD, JEREMY 2ND TO ACCEPT CWM PROPOSED CONTRACT FOR SEWER PLANT SERVICES.  MOTION CARRIED AIF.

Brandon Freer asked the contract cost.  Kimberly read the contract at $7280. Per month with sludge removal at a rate of .20 per gallon.  Brandon asked why the borough couldn’t keep the 2 employees we had.  Kimberly reminded him that the employees resigned. 

Byron from Veterans’ Services at Careerlink introduced himself and explained that Lou Ann had invited him to the meeting to explain the funding and services that he can offer the borough.  He offered to screen applicants and that they can work with CWM in funding the training for the new employees and mentioned the SLIP program that Lou Ann had already secured for the Borough.  The Slip program will pay a portion of the salary for a new employee and on the job training funding can pay for the training for another employee.  The Veterans’ services programs and encumbered employee program can help to pay for up to 50 % of an employee’s wages for up to 6 months.  He had explained that Careerlinks is looking to create a circle of operators that could help in situations like this, but it is not something that has come to fruition.  Byron explained that the sewer plant operator training is a two-year endeavor so the CWM contract is very compatible to this route.  The Borough can refer the applicants to Careerlinks also.  He said that the on the job training funding could possibly be used after the SLIP funding is used on one employee too.

Kimberly expressed that the council is interested in hiring a road worker.  Byron left his contact information and said that his services do not cost anything.  Council asked historically how long does it take to fill a position.  Byron expressed it is a hit or miss process.  It can take several weeks to find the right applicant.  Council thanked Byron for coming. 

MOTION TODD, MARK 2ND TO POST A JOB OPENING IN CAREER LINKS AND THE PAPER.  MOTION CARRIED AIF.

Kimberly explained that the Borough was awarded the SLIP (PA State/ Local Internship Program) funding for a sewer plant operator intern and signed the agreement.  Kimberly explained that the program will start in May.  Lou Ann said she had talked to the administrator of the program and the borough is able to hire now and apply the funding later because they are aware of our situation. 

Kimberly asked public for input.  Deb Kelli asked to have her sewer lines marked.  Jeremy expressed that PA One call would send out a request for that to happen.  Joe Splain commended the council on their reserve that they have shown tonight.  Shannon thanked the public and council for both showing restraint as this is very stressful and hard for all parties.  Paul Oliver talked about change being hard and that the council is trying to keep taxes low and in doing that people get mad about changes required.  He did say that a little more communication would be helpful and that he knows that when emotions are high that may be hard, and he wouldn’t want this job.  He continued that change is more easily accepted with communication.  Mark thanked Paul.  Discussion was had on being able to broadcast the meetings on webcam. 

MOTION TODD TO ADJOURN.  MOTION CARRIED AIF.

NEXT WORK SESSION – May 1, 2019 6:00 pm.                                     

NEXT MEETING – April 16, 2019 7:00 pm.         

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

 

                                                                                               Eldred Borough Secretary    

MINUTES FOR MARCH 19, 2019

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING MARCH 19, 2019 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, TODD WHEATON, JEREMY PRESCOTT AND MARK SOUTHARD.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND TREASURER SHELLEY BATT.

CITIZENS PRESENT:   SANDRA CHASE, JACK BELL, PATTI BELL, TERRY BELL AND MARK SHUEY.

Kimberly called meeting to order, announced that the meeting would be recorded for note taking purposes and asked for additions to the agenda.  Jeremy asked to add Low Volume Dirt and Gravel training.  Patti Bell asked for help putting up banners up.

MOTION JEREMY, MARK 2ND TO APPROVE THE AGENDA.  MOTION CARRIED AIF.

   Kimberly confirmed that Terry Bell would like to be the Zoning Board Officer, and he agreed that he did.  Kimberly asked if the Borough got a list of Water Authority members, Jack confirmed that it was relayed.

MOTION MARK, JEREMY 2ND TO APPROVE MINUTES.  MOTION CARRIED AIF.

MOTION JEREMY, MARK 2ND TO APPROVE THE TREASURER’S REPORT.  MOTION CARRIED AIF.

MOTION TODD, JEREMY 2ND TO PAY BILLS AND RATIFY THE ACTIONS OF THE TREASURER.  MOTION CARRIED AIF.

Patti Bell expressed that the weekend before the Memorial Day parade she would like help to get the hometown hero banners up.  The need for a bucket truck was expressed.  It was agreed that a lot of people should be willing to help.  Jack expressed that there would also be the need for traffic control.  Jeremy asked when will they be up until, Patti said that that is at the discretion of the Borough.  Christmas decorations were talked about and getting a hold of the Lions Club to help.

The Borough will get a hold of Patti when help is found.

Shannon said a letter from Bob Cummings came expressing that the Volunteers at the ambulance department work hard and that it is difficult to meet demands and wants to make sure that the Borough looks at all of the options when deciding what to do in a solution to the ambulance issues that we are facing.  Wayne says he will address this issue when he gets back.

Kimberly said the employee handbook would be addressed in the executive session.  Low Volume Dirt and Gravel was talked about by Jeremy.  He expressed that trainings needed to be attended if the resulting grant is to be applied to.

Road workers receive more points than council for attendance on the grants.  Registration is tomorrow expressed Jeremy for the March training and there is another in August.  Kimberly had said there were several places in the borough that would qualify for the funding.  It was decided that Mark will ask Joe or Zach to attend.

A trainee for sewer plant operator through SLIP rather than a summer help employee was discussed.  This would coincide with the compactor grant and having an extra employee to man that truck also.  The application for SLIP (PA State/ Local Internship Program) was changed as this was expressed to be more along the lines of what this grant is for and will up the chances of receiving this grant.  Kimberly said summer help would possibly be just something the borough pays for again.  Jeremy expressed that this may be beneficial in the case of employees retiring.  Wayne said that the borough would not be able to keep as much summer help and they would have to take these duties over.  Minimum qualifications for a trainee position was talked about.  Accounting classes and local economic development training courses online for free that do lead to certifications.

MOTION MARK, JEREMY 2ND TO APPROVE ONLINE CLASSES FOR SHELLEY AND LOU ANN.  MOTION CARRIED AIF.

County recycling program was described by Shelley.  There is no cost to the borough just workers for the day are required.  Shelley expressed that Lou Ann had asked for council to consider allowing the surrounding townships to drop off refuse as well. Kimberly had elaborated on the program.  Jack expressed that Eldred and Otto Township are not willing to help the Borough anymore.  Kimberly asked for clarification. Jack said they have not been here in a week and a half due to the cameras.  Kimberly said that cameras are to monitor the Borough property in a public building under the advice of the Borough solicitor.  Todd asked about the location of the cameras.  The camera locations were confirmed.  Jeremy expressed that the cameras are not placed to monitor the employees all day, they are to protect the borough property.  They are not audio, not looked at every day.  They are for incidents, council expressed.

MOTION TODD, JEREMY 2ND TO APPROVE SPRING CLEAN UP FOR MAY 6, 2019.  MOTION CARRIED AIF.

Confirmation of price was talked about, it was asked to be clarified.

MOTION TODD, JEREMY 2ND TO APPROVE OFFICE HOURS OF 8 AM TO 4 PM FOR APRIL 2ND THROUGH THE 4TH, WITH SHELLEY OFF ON FRIDAY.  MOTION CARRIED AIF.

Jeremy will attend a mosquito meeting tomorrow.  Shelley outlined the results from the pension audit and some findings that were had.  The Auditor will return this week to close out the audit. 

Mark Shuey expressed that the mosquito spraying is not as efficient as larvicide and the Smith’s should be approached in getting permission to use larvicide.  Jeremy replied that after the meeting he may have more information.  Mark expressed that the spraying that they are talking about will not address the larvae only the adults.  Jeremy was not sure, but will bring it up at the meeting.  Kimberly talked about the compactor grant and that Department of Agriculture has asked that the restroom expansion and ADA (Americans with Disabilities Act of 1990) compliance improvements needed on Borough property should be included and the Mechanic Street improvements should be applied for through a separate grant.  Todd asked for clarification on the compactor and it’s uses again.  Kimberly said that the Borough would be in charge of its own garbage collection and Casella Waste would take away the refuse and the borough would actually make money with this program.  Mark Shuey expressed that a third person would definitely be needed at that point.  Council agreed.  Kimberly mentioned that at the last MCWAPEC ((McKean, Warren, Potter, Elk, Cameron county assoc.) meeting, a financial forecasting service was offered and will be looked into by the borough through PSAB (Pennsylvania State Associations of Boroughs).

MOTION TODD, MARK 2ND TO APPROVE A PUBLIC ARTS PROGRAM IN THE PARK AS LONG AS THERE IS NO COST TO THE BOROUGH.  WAYNE VOTED NO.  MOTION CARRIED.

It was discussed that the next step in the development of a river trail would be to meet with the Township.  Patti Bell asked for clarification.  Todd expressed that it is a launch that is being looked at and that it would need to be at the Township property on the other side of the plant downstream more towards the Township.  Kimberly asked who would be willing to meet with the Township.  Todd expressed that he would contact Jeff Rhinehart.

Chelsea at McKean County Redevelopment and Housing is preparing a competitive grant for Eldred’s last phase of Infiltration reduction on King Street.  Kimberly talked about the Flood mitigation grant to re certify the levee.  Our engineer will be at the May Work Session to talk about the next steps to start that process.  That money must be spent by June 2020.

Shannon updated on new police officer and code enforcement officer for Otto Township.  Computers and printers are installed in the cars.  Patti Bell asked if Craig Switzer is still on the force.  Shannon had replied that he is.  Traffic has not been worked on lately, cases have been in the works and these have had priority. 

EXECUTIVE SESSION FOR PERSONNEL MATTERS WAS CALLED AT 8:31 PM.

MEETING CALL TO ORDER AT 10:28 PM

MOTION TODD TO ADJOURN AT 10:30PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – April 1, 2019 6:00 pm.                                    

NEXT MEETING – April 16, 2019 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

                                                                                               Eldred Borough Secretary

                                                                 

 MINUTES FOR MARCH 6, 2019

 

THE ELDRED BOROUGH COUNCIL HELD WORK SESSION MARCH 6, 2019 @ 6:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, JEREMY PRESCOTT AND MARK SOUTHARD.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE

CITIZENS PRESENT:   JOE WARNICK.

Kimberly called meeting to order.

MOTION JEREMY, MARK 2ND TO APPROVE PAYMENT OF THE QUILL BILL.  MOTION CARRIED AIF.

Zach would like to call Gruff Electric to look at the generator at the sewer plant.  Joe elaborated on the ongoing issues that the generator has had.

Council discussed having Gruff provide an outline of the problem and pricing on the fix.  Joe informed council that Gruff would likely fix the generator when he is here.  Council prefers that they are called before it is fixed if it is a minor problem then that will be fine, if it is a major fix and cost then council would need notified and kept up to date on what is being done at the plant.

Shelley had asked council to consider her hours for some time that she had requested off.  Lou Ann will be out of the office for 3 days in March.  Council had decided that the hours that Shelley should work for the three days Lou Ann is off is 8 to 4 and that the extra time earned during those days should cover Shelley’s days off.

Discussion was had on Robin’s pension request and her non payment of restitution as of date.  Council asked for the DA’s office to be called to find out repercussions of non-payment.  Quotes from a CPA firm were given to council.  Kimberly suggested council review the information for next meeting.  Jeremy Morey and Jeff Spencer would separately like to come to a meeting.  Council asked to invite Jeff for April’s meeting and Jeremy for May work session. 

Jeremy asked that the Low Volume Dirt and Gravel grant be looked into.

Joe reported to council that he is low on road salt and that our supplier cannot provide any more to use.  Taylor and Armstrong have provided a quote of $2464 per load and the office is waiting for pricing from other providers.

MOTION JEREMY, MARK 2ND TO HAVE JOE PURCHASE SALT IF NEEDED.  MOTION CARRIED AIF.

 

MOTION MARK TO ADJOURN AT 9:45 PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – April 3, 2019 6:00 pm.                                    

NEXT MEETING – March 19, 2019 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

                                                                                               Eldred Borough Secretary     

 

                                                                 

 MINUTES FOR FEBRUARY 19, 2019

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING FEBRUARY 19, 2019 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, TODD WHEATON, JEREMY PRESCOTT AND MARK SOUTHARD.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE AND TREASURER SHELLEY BATT.

CITIZENS PRESENT:   SANDRA CHASE, JACK BELL, MELISSA SMITH AND JOE WARNICK.

Kimberly called meeting to order, announced that the meeting would be recorded for note taking purposes and asked for additions to the agenda.

Melissa Smith of Keating Township approached the Council.  Kimberly gave her the floor.  She explained that she is running for County Treasurer.  She asked for support and left her contact information.

MOTION JEREMY, MARK 2ND TO APPROVE THE AGENDA.  MOTION CARRIED AIF.  

Jeremy asked to have his name removed from roll call for the January minutes.

MOTION TODD, MARK 2ND TO APPROVE CORRECTED MINUTES.  MOTION CARRIED AIF.

Shelley reported a reduction in the borough insurance premium.

MOTION JEREMY, MARK 2ND TO APPROVE THE TREASURER’S REPORT.  MOTION CARRIED AIF.

MOTION TODD, JEREMY 2ND TO PAY BILLS AND RATIFY THE ACTIONS OF THE TREASURER.  MOTION CARRIED AIF.

Kimberly opened discussion on the new handbook.  Policies on equal opportunity, harassment, workplace violence, new applicant procedures and rules were all outlined.  She suggested that the borough pay for clearances if needed for the hiring of summer help under the age of 18.  Full time, part time and seasonal employees were defined.  Full time is considered over 40 hours per week.  Benefits and wages may differ between the three.  The right to require an exit interview, health exams and other practices were included in the new handbook outline.  An open-door policy, requirement of written references, a probation period of 90 days were all also added to the handbook.  A policy requiring a two week notice upon quitting, the returning of borough property and vacation time expiration upon notice of leaving were included in the book.  Todd continued with rules on computer use, internet and email and dress code as well as the mandatory use of protective gear.  He offered that all verbiage of a borough manager be changed to Borough Council.  A public Relation policy as well as ethics, personal phone call policies were covered.  Mark asked about a MSDS prep and training class that may reduce the cost of insurance and will look into that for the borough.  He continued with the addition of a discipline, smoking, solicitation, and theft policy for inclusion in the borough handbook.  The use of borough equipment and work hours and absence policy were added to the book. 

The continuation of the handbook development was tabled for the next meeting. 

It was asked of Lou Ann to find information of the life insurance policies available to our employees. 

Shannon reported that there have been no new developments with the ambulance talks.  He did receive a letter from the fire chief expressing his take on the situation.

MOTION TODD, MARK 2ND TO HAVE HAINES AND CO. COMPLETE THE 2018 AUDIT.  MOTION CARRIED AIF.

Shelley clarified that council wanted just the audit done not any of the changes suggested to be made yet.  Council assured Shelley that it was just the audit that they motioned on.

Kimberly read a resolution that ratified the purchase of pumps for the sewer plant so as to avoid a potential emergency.

MOTION JEREMY, MARK 2ND TO ADOPT A RESOLUTION RATIFYING THE EMERGENCY PURCHASE OF PUMPS FOR THE SEWER PLANT.  MOTION CARRIED AIF.

Joe informed the council of the state of the sewer plant and lift station equipment.  He reminded them that it has been years since major repairs have been needed and it is time to start updating and up keeping some of the pumps.  He said it will likely be up to $10,000.00 to repair it all.  Discussion was had on the repairs and it was tabled for the work session.

MOTION MARK, TODD 2ND, TO APPOINT ROB STEBBINS TO THE WATER AUTHORITY.  MOTION CARRIED AIF.

MOTION MARK, JEREMY 2ND, TO APPOINT THOMAS HURRLE TO THE ZONING BOARD.  MOTION CARRIED AIF.

MOTION MARK, TODD 2ND, TO APPOINT TERRY BELL AS THE ZONING OFFICER.  MOTION CARRIED AIF.

Discussion was had on the quotes for analytical lab services. 

MOTION TODD, MARK 2ND TO SWITCH TO THE CHEAPEST ANALYTICAL LAB SERVICE THAT IS CAPABLE OF MEETING THE BOROUGH’S NEEDS.  MOTION CARRIED AIF.

Erlich weed services will not be needed this year Joe explained that they had come last year and we only need them every other year.

Lou Ann reported that John Todd had called with concerns that there are no handicap spaces near the post office and that he had witnessed an individual struggle to get to the post office that could have benefited from such a space.  Council discussed the matter and Jeremy offered to talk to John Todd about some options the borough may have.

SLIP is available again this year Lou Ann explained.  This is the program that helped to fund summer help wages last year.  Council decided to attempt to hire all three interested parties if the funding is made available to the borough.

Lou Ann relayed an invitation to a Flood Mitigation Workshop to be held by DEP and FEMA in April. 

MOTION TODD, MARK 2ND TO APPROVE LOU ANN TO ATTEND THE WORKSHOP APRIL 2-4.  MOTION CARRIED AIF.

Shelly asked for council to clarify her hours.  She was hired for 11 to 5 pm Monday through Friday.  She had asked for the flexibility to come in early and leave early when audits or billing may demand such attention. 

Council agreed to allow for this with email approval for each request.

Kimberly read a letter from Joe.  He had information that he hoped the council would take into consideration as they work on a new handbook.

Shannon reported that the police tracks system was put in the cars.  This is the program that syncs state and local information.

Council agreed that the work session times should be changed to 6 pm.

Lou Ann will put an ad in the paper.

MOTION TODD TO ADJOURN AT 9:45 PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – March 6, 2019 6:00 pm.                                  

NEXT MEETING – March 19, 2019 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                             

 

                                                                 

 MINUTES FOR JANUARY 15, 2019

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING JANUARY 15, 2019 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, TODD WHEATON, AND MARK SOUTHARD.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE AND TREASURER SHELLEY BATT.

CITIZENS PRESENT:   SANDRA CHASE, NORM MILNE, BECKY MILNE AND JOE WARNICK.

Kimberly called meeting to order, announced that the meeting would be recorded for note taking purposes and asked for additions to the agenda.

Becky and Norm Milne asked to be added to the agenda.

MOTION TODD, MARK 2ND TO APPROVE THE MINUTES.  MOTION CARRIED AIF.  

MOTION TODD, MARK 2ND TO APPROVE THE TREASURER’S REPORT AND RATIFY THE ACTIONS OF THE TREASURER.  MOTION CARRIED AIF.

MOTION WAYNE, TODD 2ND, TO APPROVE THE AGENDA.  MOTION CARRIED AIF.

Norm and Becky Milne ask if the Borough would allow for them to put a sidewalk where emergency vehicles turn around at the borough property and the end of their property.  The Borough had no objection.

MOTION WAYNE, MARK 2ND TO APPROVE THE EXTENSION OF THE SIDEWALK AT 5 CAMPBELL.  MOTION CARRIED AIF.

Shelley explained the contents of a letter from the CPA and changes that the CPA recommended based on her initial findings.

An agreement and proposal were also offered in the amount of $4,000.00 for 2018 audit and $3520.00 for 2017 audit.

After discussion, council agreed to pay for 2017 audit and continue looking for another auditor.

MOTION TODD, WAYNE 2ND, TO PAY 2017 AUDIT AT $3520.00.  MOTION CARRIED AIF.

Discussion was had on the appointed auditor and alternative auditors. 

MOTION TODD, WAYNE 2ND TO PAY HAINES AND CO. FOR THE 2017 AUDIT.  MOTION CARRIED AIF.

Shelley requested council to consider making the recommended changes by Haines and Co. in the Borough accounting books and methods.  Their quote was for $1500.00 to make the changes.  Kimberly suggested holding off as all of the accounting costs should be looked at as a whole.

She continued and suggested that auditors and accounting services be looked into as soon as possible for PSAB and other companies. 

Lou Ann informed Council that the Ole Blue is not accessible for Work Sessions.  Kimberly suggested showing webinars for work sessions that do not have a full agenda. 

MOTION WAYNE, MARK 2ND TO HOLD PUBLIC WORK SESSIONS ON THE FIRST WEDNESDAY OF EVERY MONTH AT THE BOROUGH OFFICE AT 7 PM STARTING FEB. 6TH 2019.  MOTION CARRIED AIF.

There was no update on the ambulance meetings from the Mayor just yet.  He would like to gather more accurate information from the 911 center.

Discussion was had on the cameras and keystroke services.  Shannon will look into the keystroke programs.

Council agreed to purchase the $199.00 Camera system from Amazon.

Joe reported that the pump should have been on order as of last week.  He will call tomorrow.

Joe offered that he will be at the Water Authority meeting tomorrow and will report back on their plans for Mechanic Street.

Discussion was had on a vacancy board.

Sandra Chase was appointed Chair of the Vacancy Board.

MOTION TODD, MARK 2ND TO APPOINT SANDRA CHASE AS VACANCY BOARD CHAIR.  MOTION CARRIED AIF.

Council thanked Sandra Chase. 

MOTION TODD, WAYNE 2ND TO APPOINT TONY CLARKE AS SOLICITOR.  MOTION CARRIED AIF.

MOTION TODD, WAYNE 2ND TO APPOINT LOU ANN HURRLE AS THE OPEN RECORDS OFFICER.  MOTION CARRIED AIF.

MOTION WAYNE, TODD 2ND TO APPOINT STIFFLER AND MCGRAW AS ENGINEERS.  MOTION CARRIED AIF.

MOTION TODD, MARK 2ND TO APPOINT SHELLEY BATT AS TREASURER AND LOU ANN HURRLE AS SECRETARY.  MOTION CARRIED AIF.

Discussion was had on which seat was up at the Water Authority.  Lou Ann will contact the Water Authority tomorrow for that information.

Zoning board officer was also discussed and an interested party will be looked for.  These were tabled.

MOTION MARK, TODD 2ND TO APPOINT MARK GRASSI AS BUILDING INSPECTOR.  MOTION CARRIED AIF.

Shelley explained that her notary services have fees that are standard.  Clarification on who must pay and who is exempt was asked for.  Council agreed that all Borough related services will not be charged, however all other services must be charged to all customers.  Fees were set as follows:  Copies are $.25 per page and faxes are $.25 per entire fax.

Shelley provided information on insurance policies for her as a notary.

MOTION WAYNE, MARK 2ND, TO PURCHASE POLICY AT COST OF $21.25 FOR A $15,000.00 POLICY.  MOTION CARRIED AIF.

Council asked that services be published in the newsletter and website as they are made available.

The Mayor reported that the police met with the DA’s office to discuss towing bills and such for large accidents. He continued that when these are to be paid, it takes away from police hours on the streets.

Lou Ann will make a list of Authority members and what terms they hold.

Executive session was called at 9:15 PM.

Kimberly called meeting back to order at 9:35 pm.

Todd showed a map that outlined the property lines near a site to be considered as a kayak launch and the owner names of the property.  Lou Ann updated Todd on the last meeting with DCNR and the State Game Commission.  It was left off that Borough Council will need to get with the Township to approach land owners abutting the State Game land in that area.

A handbook that is being used as an outline for a new employee handbook was assigned in sections to council members to look at for the work session on Feb. 6th.

 

MOTION TODD TO ADJOURN AT 9:45 PM.

NEXT WORK SESSION – February 6, 2019 7:00 pm.                              

NEXT MEETING – February 19, 2019 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                             

MINUTES FOR DECEMBER 18, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING DECEMBER 18, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, TODD WHEATON, MARK SOUTHARD AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE AND TREASURER SHELLEY BATT.

CITIZENS PRESENT:   ED ARMSTRONG, BILL BAIR JR., SANDRA CHASE, MITCH GROSS, JACK BELL AND JOE WARNICK.

Raises were discussed, Kimberly noted that the preliminary budget was already passed and did not include raises.  Discussion was had on a junior council person program.  It was asked that Ms. Daniels is gotten ahold at the high school.  The next MCWAPEC dinner was asked to be inquired on. 

 

President Kimberly Weikert called the meeting to order, announced that the meeting would be recorded for note taking purposes and that the tape would be destroyed upon the approval of minutes and then asked for additions to the agenda.

 

MOTION BY JEREMY, 2ND TODD TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY TODD, 2ND JEREMY TO APPROVE PREVIOUS MONTH’S REGULAR MEETING MINUTES.  MOTION CARRIED AIF.

MOTION BY JEREMY, 2ND TODD TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT AND TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.    MOTION CARRIED AIF.

MOTION BY JEREMY, 2ND TODD TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

Mayor Shannon Weikert administered the Oath of Office to Mark Southard, who was sworn into office as a council person.

Billy asked if this opening was advertised.  Kimberly replied that it had been online and on the newsletter.

Council asked what the truck was advertised to start bids at.  Lou Ann had replied $1,500.00.  Council agreed that they had asked for the bids to start at a much higher price. 

Kimberly opened the sealed bids as follows:  $6,600.00 Taylor & Armstrong, $9,106.00 Jeff Moyer, $9,185.00 Will. K Todd, $ 7,276.00 Mitch Gross, $3,557.00 Bill Weidow, $2,362.00 Fred Charleton and $5,576.00 Ron Rittberg.

Council discussed not accepting any of the bids and re-advertising at a higher price.  Council then awarded William Todd the bid at $9,185.00.

MOTION BY WAYNE, 2ND MARK TO ACCEPT WILLIAM TODD’S BID FOR THE 2008 Ford F-250 XLT Four Wheel Drive Pickup TRUCK AT $9185.00.  MOTION CARRIED AIF.

Kimberly read the tax ordinance that set millage rate at 7.5.  Bill asked how much was the millage raised.  Council replied 1 mill.
MOTION BY JEREMY, 2ND MARK TO ADOPT TAX ORDINANCE SETTING MILLAGE AT 7.5 MILLS.  MOTION CARRIED AIF.

Kimberly read an ordinance that set the sewage rate at $40.00 per month. 

MOTION BY JEREMY, 2ND MARK TO ADOPT THE SEWAGE ORDINANCE AMENDMENT TO CHARGE $40.00 PER MONTH FOR SEWAGE RENTAL, $1,500.00 FOR NEW CONNECTIONS AND EXEMPTION ALLOWANCES FOR EXISTING CUSTOMERS.  MOTION CARRIED AIF.

Kimberly discussed the budget and asked for a motion to pass.

MOTION BY TODD, 2ND JEREMY TO PASS THE 2019 BUDGET.  MOTION CARRIED AIF.

Bill Bair Jr. asked for a copy of the 2019 budget. 

Updates to the employee handbook were asked about, this was tabled for later in the meeting.

Jeremy reported that he had stopped to look at the tracfone and it was not available at that time, but was told that it does not work.  Zach said that he does not need to be reimbursed and would rather use his own cell phone.  Kimberly asked why the borough even needed the extra cell phone.  Billy reminded council that when he was on council it was put in place for the sewer plant alarm to contact whoever was on duty when the alarm was going off. Todd asked what happens when Zach is out of town and Joe won’t use it?

It was explained that the alarm company calls a list of contacts 4 or 5 assigned numbers in order until there is a response.

Todd replied that if it is not being used then the borough should not renew it.  Discussion was had on who is on the notification list and asked that it be updated to this order:  Zach, Joe, the office, the President, and the Vice President.

It was requested that the phone be brought out front to the office.

Kimberly said that the work Sessions need to happen on a different date than the meetings as they are not as productive as they could be if they were just one hour long and for the purpose of assigning tasks and reporting information to council members. 

Todd asked why the School Board can hold closed meetings.  Kimberly explained that they cannot except for a few very specific reasons.  Billy asked what ever happened to executive sessions.  Kimberly responded that executive sessions are not a common or normal part of meetings, if they are it is a red flag that there is unethical behavior regarding the Sunshine Act within that council or board.

The Act, she continued is in place to protect the public and keep them informed of what is being decided and discussed in that council. 

She suggested on the first Wednesday of every month at the Ole Blue at 7 pm for the work Sessions.

Jack Bell asked about people who do not want to be in a bar and how would they be attending.  Kimberly responded that it would be up to an individual to choose not to come, they would still be public meetings. 

Mitch asked if there is smoking allowed in the Blue.  He was informed that there is not.

MOTION BY JEREMY, 2ND TODD TO HOLD WORK SESSIONS ON THE FIRST WEDNESDAY OF EVERY MONTH STARTING FEBRUARY 6, 2019 AT 7:00 PM.  WAYNE OPPOSED, MOTION CARRIED.

It was asked if Shelley and Lou Ann must attend and if the Borough must pay for the work sessions.  Kimberly stated that the Treasurer does not the Secretary does and council is paid for the meetings.

Shannon reported on the ambulance situation and that he would like to meet with the Eldred Ambulance Department privately and Priority Care separately and then hold a joint meeting to try to work out a solution to the response time issues.

He suggested that this would help to create a civil atmosphere and allow for the solutions to be discussed.

Billy asked if Priority Care was called out at the same time as Eldred.  The council informed him that Priority Care is called after The Borough does not respond in the ten minutes allotted.  Discussion was had on the reported response time / count report given to Council from the 911 center.  Ed Armstrong expressed that the only thing that should be considered in these talks is the wellbeing of the people needing the ambulance services, and nothing else.

Shannon agreed that something needs to be done, and the Borough is going to make sure a solution is had through the proposed meetings.

Ed Armstrong left the meeting at this time.

Kimberly reported that a pump is broken at the plant and a motion to approve the purchase of a part to fix it is in order.  She explained that it will take time for the part to get here and for the tech to come out to install the part.

MOTION BY TODD, 2ND JEREMY TO PURCHASE THE PART AT $1245.00 AND APPROX. $500.00 INSTALLATION FEES.  MOTION CARRIED AIF.

Billy asked why it took so long to approve the purchase of this part?  Kimberly informed Billy that twice before this meeting it was attempted to get enough council together for a quorum to hold a meeting to discuss the repair of the pump to no avail.

Billy then reported street light outages and that it is the responsibility of the council to make sure we are safe.

Billy left at that time.

Discussion was had on Billy getting back on council.

Plowing Church Alley was talked about as a resident had called in to ask why the Borough does not plow this street.  Council and Joe expressed that this is not the property of the Borough and the Borough cannot afford to plow the privately-owned area as it causes too many liabilities as proven in the past at that very location.

Some want it plowed and others want repairs to property as a result of the plowing.  Council stands by the decision to not plow Church Alley.

Video surveillance systems and keystroke programs were discussed as safety measures for the Borough buildings and office.

Kimberly reported that the suggested moving forward on those plans.

Sandra Chase asked about more frequent audits on the Borough than the annual one we receive now.  After some talk, Kimberly states that maybe those precautions and others will help as well.

Joe asked if the cameras will be going in the shop as well as the office.  Todd said that the Council is not talking about watching Joe in the shop, that the cameras would be facing the door.

MOTION BY JEREMY, 2ND MARK TO PURCHASE CAMERAS AND A KEYSTROKE PROGRAM.  TODD AND WAYNE OPPOSE, MOTION CARRIED.

Membership into the PSAB Legal Services Program was discussed. This would provide legal consultation at low to no cost for the Council on Employee issues with membership.

MOTION MARK, TODD 2ND, TO APPROVE MEMBERSHIP IN THE PSAB LEGAL SERVICES PROGRAM AT $300.00 ANNUALLY.  MOTION CARRIED AIF.

The lack of the proper number of speed limit signs in town was mentioned by Jeremy.  Don had informed him that the signs are not properly displayed in all areas to allow for ticketing.

Joe and Wayne expressed that there are only 4 signs missing in town and that Joe has them in the shop. 

Council discussed bonuses and donations.

MOTION BY TODD, MARK 2ND TO MAKE BONUSES AND DONATIONS AS ALLOTTED FOR IN THE APPROVED BUDGET.  MOTION CARRIED AIF.

Shelley informed Council that an executor of an account in the Borough has asked if they can have an exception to the late fees for their account until January as they will be in a transition period until that point.

Wayne pointed out that if an exception is made it will be an exception to the amended ordinance that the Council just adopted and that is not typically allowable.  Council agreed that policy does not allow for any exceptions or discounts on sewer bills.

Todd asked how long the discussion on policy changes will take.  Kimberly asked Jeremy to take the floor for the handbook information.  Jeremy offered that the handbook sample that he had provided the council to review covers a lot of what the Borough is missing and does have some things that do not apply to this Borough.

Wayne suggested using a work session to cover the handbook.  Kimberly agreed and asked Council to look through it and dispose of anything that they feel does not apply to this Borough.  She asked Council to look at PTO and Vacations.  She asked if it should be changed to just use it or loose it rather than paying out any of the time.

MOTION JEREMY, MARK 2ND, TO MAKE THE CHANGE TO ALL PTO AND VACATION TO USE IT OR LOOSE IT STARTING JANUARY 2019.  TODD OPPOSED, MOTION CARRIED.

Shelley reported that the uniform stipend payout description in the handbook also needed to be changed to reflect more accurately what is being done.

MOTION TODD, MARK 2ND TO ALLOW FOR THE CLOTHING STIPEND OF $250.00 PER SEWER PLANT WORKER TO BE PAID IN FULL IN JANUARY IN LUMP SUM.  MOTION CARRIED AIF.

CDBG Inscale should get back to us by February with new drawings and estimates for the application.

E&M will conference call for January’s meeting to respond on the microfilmed information we have sent to them.

Council had asked to add speed limit fines to the discussion for the work session.

Council asked to find out if the Ole Blue is ADA accessible.

Mayor Shannon Weikert reported that the police have passed their budget for 2019 and the Township had chosen to increase their contribution to the police by $1,500 per year as well. 

Kimberly will contact a reporter to attend meetings for 2019. 

Kimberly called an executive session to discuss ongoing legal matters at 9:25 pm.

Kimberly called the meeting to order at 10:20 pm

MOTION TODD, JEREMY 2ND, TO ACCEPT THE $2,000.00 SETTLEMENT OFFER IN JOE’S CASE.  MOTION CARRIED AIF.

MOTION WAYNE TO ADJOURN AT 10:25 PM.

NEXT WORK SESSION – January 15, 2019 6:30 pm.                              

NEXT MEETING – January 15, 2019 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary     

MINUTES FOR SPECIAL MEETING NOVEMBER 28, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING NOVEMBER 28, 2018 @ 6:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER, WAYNE KING- VIA PHONE, TODD WHEATON AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE AND TREASURER SHELLEY BATT.

CITIZENS PRESENT:  TIM GOTSHALL, JOE WARNICK AND MARK SOUTHARD.

 

President Kimberly Weikert called the meeting to order, Zach Lasher left the meeting. Kimberly announced that the meeting would be recorded for note taking purposes and that the tape would be destroyed upon the approval of minutes and then asked for additions to the agenda.

Kimberly read a letter of resignation from Zach Lasher.

MOTION BY TODD, 2ND JEREMY, TO ACCEPT ZACH LASHER’S LETTER OF RESIGNATION.  MOTION CARRIED AIF.

Kimberly opened the floor to nominations.  Wayne nominated Mark Southard.  Kimberly closed the nominations.  Tim Gotshall stated what the voting registration and residency requirements for council qualification were according to his interpretation. 

MOTION BY JEREMY, 2ND TODD TO APPOINT MARK SOUTHARD TO COUNCIL.  MOTION CARRIED AIF.

Todd asked to have matters not urgent tabled for next meeting.

Tim Gotshall spoke about the ambulance service and reported information that he had heard regarding council entertaining the reassignment of a different ambulance company to Eldred Borough.  Shannon explained that this is something that is being looked into and that Kevin Cummings and Brian Gustin have been talked to and a meeting involving all parties is anticipated to be had.

MOTION BY TODD, 2ND JEREMY TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY JEREMY, 2ND TODD TO STRIKE THE WORKMAN’S COMP STATEMENT FROM THE PRELIMINARY MINUTES AND APPROVE OCTOBER REGULAR AND NOVEMBER 9TH MEETING MINUTES.  MOTION CARRIED AIF.

MOTION BY TODD, 2ND JEREMY TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND JEREMY TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

MOTION BY JEREMY, 2ND TODD TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

Discussion was had on what healthcare changes should be made.  HMO’s and PPO’s and whether to change the employee contribution to 25% rather than the 20% they pay now to help offset the rising cost of the insurance.

MOTION JEREMY, 2ND TODD TO ACCEPT THE NEW HMO PLAN AT 25/75%.  MOTION CARRIED AIF.

Kimberly expressed that if taxes do not rise in small increments then they will have to be raised in large sums every couple years.  The best thing to do, she offered is to raise them 1 mill at a time.

Discussion was had on raising the millage.

MOTION JEREMY, 2ND WAYNE TO ADVERTISE THE INTENT TO ADOPT AN ORDINANCE AT DECEMBER 18, 2018 MEETING THAT RAISES THE MILLAGE FOR ELDRED BOROUGH TO 7.5 MILLS.  MOTION CARRIED AIF.

Kimberly reported that DEP requires the Borough to show that it is attempting to maintain financial independence and sustainability of a sewerage system.  This means that the Borough must increase it’s sewer charges to become comparable to other municipalities.  This too is something that is easier done in small increments at a time rather than all at once, Kimberly expressed.

MOTION TODD, 2ND JEREMY TO ADVERTISE THE INTENT TO ADOPT AN ORDINANCE AT DECEMBER 18, 2018 MEETING THAT WOULD RAISE THE SEWER CHARGES BY $1.00 PER MONTH.  MOTION CARRIED AIF.

Discussion was had on increasing the amount given to police for payroll by $1,500.00 per year.  Kimberly pointed out a few other proposed changes in the preliminary budget, such as increased spending on the levee, auditor and solicitor fees.

She mentioned that one of the sewer pumps are down right now.  Shelley should check to see if the repair will be able to be submitted to the Borough’s commercial insurance policy.

MOTION TODD, 2ND JEREMY TO ADVERTISE THE PROPOSED 2019 BUDGET FOR INSPECTION AND ADOPTION.  MOTION CARRIED AIF.

Kimberly mentioned the employee handbook and asked council to consider making all weeks in vacation use it or loose it.  This matter was tabled for the next meeting.

Lou Ann reminded council to consider legal review services in 2019 for the ordinance book.

Todd had a question on Vacation and PTO.  The Tracfone renewal was discussed.  Lou Ann offered that Zach reported that the phone does not work. 

It was discussed that the employees should have a phone on them at the plant and other times.

MOTION TODD, 2ND JEREMY TO SPEND $125 ON A PHONE FOR PLANT OPERATORS.  MOTION CARRIED AIF.

Tim Gotshall asked if $125.00 was just given to Zach, how do you get ahold of Joe if he does not answer his phone?

Mark asked how does an employee just get to refuse to use a cell phone, like in Joe’s case?

Jeremy will check to see if the tracfone works.

Lou Ann reported that the if the agenda were changed to allow for the Streets and Sewer to be discussed sooner in the meeting then Joe would still be available at the meetings as he is usually only at the first hour of each meeting.

Council agreed to do so.

MOTION WAYNE, TODD 2ND TO PURCHASE MEMBERSHIP INTO PA RURAL WATER ASSOC. FOR 2019 AT $423.00.  MOTION CARRIED AIF.

MOTION TODD, 2ND JEREMY TO PURCHASE A SMALL FIREPROOF SAFE FOR THE QUICKBOOKS THUMBDRIVE.  MOTION CARRIED AIF.

Shelley voiced concerns on the collection process.  She expressed that the process is not clear after an account is sent to the Magistrate’s office and a judgement has been made.  A customer has asked for an additional payment plan to be allowed for after a judgement has been made.

Council expressed that one payment plan in the collections process is sufficient and that the process is to remain as follows:  After an amount is 90 days past due, a payment plan as previously established, is to be offered or the amount past due will go to the Magistrate’s office for judgement.  After judgement is ordered to pay the Borough the customer will have the allotted time to pay.  If payment is not received on that due date, Sherriff’s sale will commence.  A lien will be placed on the property if the amount is still not satisfied.

Kimberly expressed that work session meetings are not as productive as they could be if they were held on a separate date from the monthly meetings.  She stated that having them separate will allow for information to be given and gotten on the topics to be discussed and voted on at monthly meetings.  She also suggested that Council hold them at a different location and strictly limit them to a one hour public meeting.  Kimberly proposed a Wednesday in the beginning of the month at the Ole Blue.  Lou Ann will check with the owner to be sure this would be something that would be allowable at the Blue.  Lou Ann will also check with PSAB to be sure that there is no reason that a Borough meeting cannot be held at that location. 

This matter was tabled.

Council asked to have Joe look into alternative testing laboratories for the sewer samples as Analytical’s pricing will be raising so drastically.

Selling the old pick up truck was discussed.  Joe reported that the Kelly Blue Book pricing of this truck is $7,500 - $10,000.

Mark asked if the truck was smoked in and reported that that will decrease the value by half.

Kimberly asked for bidding on the sale of the truck be advertised and that specs be gotten from Joe for that ad.

The need for a new truck bed liner was discussed.  The cost for a new one was estimated at $280.00.  Mark will price a new one and Jeremy will check if the old liner will fit the new truck.

MOTION WAYNE TO ADJOURN AT 9:30 PM.

NEXT WORK SESSION – December 18, 2018 6:30 pm.                          

NEXT MEETING – December 18, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary     

 

 

                                                                 

 

 MINUTES FOR NOVEMBER 9, 2018

 

 

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING NOVEMBER 9, 2018 @ 6:30 PM IN THE OTTO ELDRED ELEMENTARY CAFETERIA.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, TODD WHEATON AND JEREMY PRESCOTT.

 

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  JACK BELL, MARK BURNS, CHRIS CLAYCOMB AND CINDY GARDNER.

 

Chris Claycomb started the meeting by expressing that the police chief has gotten grants to up the equipment inventory and update the ticketing process.  Shannon elaborated that the ticketing system connects our department to the state police system.  Chris explained that more hours are needed.  Child abuse cases and large accidents use a lot of hours.  Chris asked for input from the Borough and Township as to how they felt about police services and what they feel is needed.  Todd asked if the police are looking to add a full-time officer.  Shannon replied that that is what they would like to see and again asked to hear what the township and borough felt about the department.  He went on to say that he is aware of the borough’s budget and that a full-time officer may not be a feasible financial request.  Mark reported that he feels as though the money is not there in the township to give as much as is needed for a full-time officer.  Chris explained that the department has had good employees but not enough pay or hours to offer them, so the officers do not stay.  Shannon confirmed this information, stating that often the officers are full-time elsewhere and using our department to pick up extra hours.  Cindy asked if just offering them more money would help.  Mark mentioned that just because this officer does not need insurance now does not mean that they will not need it in the future.  Jeremy expressed that what he hears from the public is that they feel that the police are not out enough.  Don reported that right now the department is only budgeted 200 hours per month total.  He also expressed concern that it is a possibility that if something terrible happened at the school for instance, chances are the police are not on duty.

 

Jeremy asked to see what offering a more competitive wage would look like.  Discussion was had on different pay structures.  Shannon explained that an additional $1,200 from each municipality would cover one full time officer.  He asked the municipalities to come up with a figure that they could afford.  Discussion was had on past approaches in offering Eldred Township to join the department.  Mark expressed again that $1,200 per month is more than the Township can afford.  Chris asked the Township to think about what they could afford.  Jeremy added that budget time is a good time to discuss this.  Don expressed that he would like to see the department at 100 hours per month.  Kimberly asked about fundraising and donations.  She also expressed that the increase that the department is asking for is over a 50% increase. 

 

Borough Council talked about appointing an auditor for the year 2017 and 2018.

 

MOTION JEREMY, TODD 2ND, TO APPOINT HAINES ACCOUNTING AS THE BOROUGH AUDIT FOR 2017 AND 2018.  MOTION CARRIED AIF.

 

MOTION TODD, JEREMY 2ND, TO APPEAL THE JUDGEMENT IN THE JOSEPH WARNICK VS ELDRED BOROUGH CASE.  MOTION CARRIED AIF.

 

Jeremy asked about the handbook that he had printed and if everyone had a chance to look at it.

 

Wayne had talked about making cuts to days off and health insurance percentages.  He also mentioned bonuses.

 

MOTION TODD TO ADJORN AT 8:30 PM.

 

NEXT WORK SESSION – November 20, 2018 6:30 pm.                      

 

NEXT MEETING – November 20, 2018 7:00 pm.        

 

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                          

 

 

 

                                                                 

 

 MINUTES FOR OCTOBER 16, 2018

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING OCTOBER 16, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING- VIA PHONE, TODD WHEATON AND JEREMY PRESCOTT.

 

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE AND TREASURER SHELLEY BATT.

 

CITIZENS PRESENT:  CHARLES GOULD, JACK BELL AND JOE WARNICK.

 

 

 

President Kimberly Weikert called the meeting to order, announced that the meeting would be recorded for note taking purposes and that the tape would be destroyed upon the approval of minutes and then asked for additions to the agenda.

 

MOTION TO ACCEPT A RESOLUTION TO ALLOW FOR THE RECORDING OF MINUTES AND DESTROYING THE TAPE UPON THE APPROVAL OF THE MINUTES BY TODD, JEREMY 2ND.  MOTION CARRIED AIF.

 

MOTION TO APPROVE A RESOLUTION ALLOWING FOR THE PARTICIPATION OF MEETINGS VIA TELEPHONE BY JEREMY, TODD 2ND.  MOTION CARRIED AIF.

 

MOTION BY JEREMY, 2ND TODD TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

 

MOTION BY JEREMY, 2ND TODD TO APPROVE PREVIOUS MONTH’S REGULAR MEETING MINUTES.  MOTION CARRIED AIF.

 

MOTION BY JEREMY, 2ND TODD TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT.  MOTION CARRIED AIF.

 

MOTION BY JEREMY, 2ND TODD TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

 

MOTION BY TODD, 2ND JEREMY TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

 

Council asked to set a budget meeting.

 

Discussion was had on the Ordinance Book and changes that should be made before its approval. 

 

Council discussed including exemptions to the rental registration ordinance all agreed that government owned properties, owners & relatives that live in a property at no charge, land contracts, air b & b and short-term rental properties and non-residential properties should all be exempt.

 

MOTION TO INCLUDE THESE EXEMPTIONS IN THE RENTAL REGISTRATION ORDINANCE WHEN THE ORDINANCE BOOK IS APPROVED, TODD 1ST, JEREMY 2ND.  MOTION CARRIED AIF.

 

Kimberly explained the need for a Parks and Recreation board.  She then appointed Wayne, Todd, Phil, Joe and Zach to that board.

 

Kimberly offered that it would be beneficial to the Borough to have a notary on staff and to offer these services to the public.

 

MOTION BY JEREMY TO PAY FOR NOTARY TRAINING AND CERTIFICATIONS TO INCLUDE VEHICLE CARD AGENT CERTIFICATION, 2ND TODD.  MOTION CARRIED AIF.

 

Kimberly updated council on the PSAB Fall conference.  Shelly shared information on the budget training that she recently attended.

 

It was asked that information about the upcoming census be put in the newsletter when applicable.

 

Charles Gould informed the Council that Foxes pizza employees are speeding around the building and kicking up gravel at vehicles and buildings nearby.  Jeremy will talk to the owner of Foxes.

 

Shannon reported that the police are hoping to include a full-time officer in the 2019 budget.  This will ask an additional $12,000 of the borough and Otto township per year as a contribution.

 

The position will be for a 40 hour per week officer the particular candidate will not require health insurance as he has it already.

 

The Mayor also asked for a meeting to be held between the Borough and Otto township supervisors to discuss this matter.

 

A budget meeting was set by Council for October 22nd after 4 pm.

 

Lou Ann reported that DEP had been in touch with the borough about violations found in the last inspection of the sewer plant.

 

Council asked for information on ATV and snowmobile trail grants to be found.

 

MOTION WAYNE TO ADJORN AT 9:20 PM.

 

NEXT WORK SESSION – November 20, 2018 6:30 pm.                      

 

NEXT MEETING – November 20, 2018 7:00 pm.        

 

             

 

                                                                                               Respectfully,

 

                             

 

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                          

 

 

                                                                 

 MINUTES FOR SEPTEMBER 18, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING SEPTEMBER 18, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TODD WHEATON AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND TREASURER SHELLEY BATT.

CITIZENS PRESENT: SOLICITOR TONY CLARKE, PHIL LABELLA, JACK BELL AND JOE WARNICK.

 

President Kimberly Weikert called the meeting to order and asked for additions to the agenda.

 

MOTION BY WAYNE, 2ND JEREMY TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY JEREMY, 2ND WAYNE TO APPROVE PREVIOUS MONTH’S REGULAR MEETING MINUTES.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND JEREMY TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT.  MOTION CARRIED AIF.

MOTION BY JEREMY, 2ND WAYNE TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND JEREMY TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

MOTION TO NOMINATE TODD WHEATON TO COUNCIL, WAYNE.  JEREMY VOTED IN FAVOR, WAYNE 2ND.  MOTION CARRIED AIF.

Mayor Shannon Weikert swore in Todd Wheaton and he took the oath of office.  Council welcomed Todd to his appointed position.

A spending limit was discussed by Council for the Public Works department. 

MOTION WAYNE, 2ND JEREMY TO APPROVE A SPENDING LIMIT OF $750 PER MONTH ON SMALL TOOLS, EQUIPMENT REPAIR AND INCIDENTALS WITH ANY ITEM OVER $200 INDIVIDUALLY TO BE APPROVED BY COUNCIL AT A REGULAR MONTHLY MEETING.  MOTION CARRIED AIF.

MOTION WAYNE, JEREMY 2ND TO PAY BOROUGH EMPLOYEES WORKING FOR THE WATER AUTHORITY AT THE RATE OF TIME AND A HALF ON ANY HOURS WORKED AFTER THEIR DAILY 8 HOUR SHIFT TO BE REIMBURSED BY THE WATER AUTHORITY.  MOTION CARRIED AIF.

MOTION WAYNE, JEREMY 2ND TO APPROVE THE 2019 MMO.  MOTION CARRIED AIF.

MOTION JEREMY, TODD 2ND TO APPROVE ALL HOURS WORKED ON SEWER ITEMS BY PUBLIC WORKS DEPARTMENT AFTER AN 8 HOUR SHIFT WILL BE PAID AT AN OVERTIME RATE.  MOTION CARRIED AIF.

Shelley explained that the Park account needs to be under the Borough’s EIN number and under the control of the Borough.  After some explanation and the Solicitor’s suggestion, Council agreed and that the Park electric bill needs to be paid out of the Park Fund. Discussion was had on establishing and the established Park s and recreation board.  This was tabled.

MOTION TODD, JEREMY 2ND TO CLOSE CURRENT PARK FUND AND OPEN UNDER THE BOROUGH OF ELDRED’S EIN AND PARK ELECTRIC TO BE PAID OUT OF THAT FUND.  MOTION CARRIED AIF.

Further discussion was had on pavilion rentals and it was decided that rental monies need to come through the Borough as well.

Phil agreed to care for the park until the borough appoints a board.

Tony Clarke exited the meeting at that point.

Council decided that trick or treat would be at 6 pm until 7:30 pm on Halloween night.

MOTION JEREMY, TODD 2ND TO PURCHASE A 2ND ASHTRAY FOR THE FRONT OF THE BUILDING.  MOTION CARRIED AIF.

MOTION TODD, JEREMY 2ND TO APPROVE A TRAINING FOR SHELLEY IN STATE COLLEGE.  MOTION CARRIED AIF.

MOTION TODD, JEREMY 2ND TO APPROVE A TRAINING FOR SHELLEY FOR PSAB ADMINISTRATORS TRAINING.  MOTION CARRIED AIF.

Discussion was had on sewer accounts in collections, land contracts and liens.  Council decided if a land contract is in use, the actual owner (not purchaser) should be pursued for arrearages.

MOTION WAYNE, JEREMY 2ND TO APPROVE THE EXCEPTIONALLY LARGE TURN IN FEE FOR SEWER COLLECTIONS THIS MONTH.  MOTION CARRIED AIF.

Jeremy presented a new time sheet that he would like to see the Public Works department use to show a more detailed description of what the employees do in a day.  Council discussed and decided to use the form on a trial basis to be revisited next month.

Shelley explained that the uniform reimbursement was done incorrectly for the 2018 year.  There is a credit due to the Public Works guys.  Joe and Zach have worked an agreement out with the Township to get uniforms through their supplier and that they will pay the Township for these.  Shelley would like to send the credit owed to the Township.  Council agreed.

Council discussed the budget and a meeting should be set in October for the budget.

Pot holes and poor conditions on Main Street were discussed.  Penndot will not fix the road as it is their view that the Borough had performed maintenance and caused the conditions.  Joe and Jack insist that it was not the Borough or Water Authority.  Maintenance was not done in the area in question.

Police update was given by the Mayor.  The new car is in use and the graphics should be done soon.  The officers have been implementing a new program with the school to increase visibility in the schools and with the youth.  There are talks of finding a way to hire one full time officer.

 

MOTION JEREMY TO ADJOURN

NEXT WORK SESSION – October 16, 2018 6:30 pm.                              

NEXT MEETING – October 16, 2018 7:00 pm.        

                                                                                               Respectfully,                   

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                             

 

                                                                 

 MINUTES FOR AUGUST 29, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING AUGUST 29, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING, AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND TREASURER SHELLEY BATT.

CITIZENS PRESENT:  JACK BELL, PATTI BELL, JOE WARNICK.

 

President Kimberly Weikert called the meeting to order and asked for additions to the agenda. A few items were added to the agenda.

 

MOTION BY WAYNE, 2ND JEREMY TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

Kimberly confirmed training times for upcoming treasurer trainings.

MOTION BY JEREMY, 2ND WAYNE TO APPROVE PREVIOUS MONTH’S REGULAR MEETING MINUTES.  MOTION CARRIED AIF.

Discussion was had on the purpose of the park fund and Pavilion fund.  Lou Ann will confirm the particulars of the Pavilion fund.

Shelley pointed out differences in the new financial reports and explained the layout of them.

MOTION BY WAYNE, 2ND JEREMY TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT.  MOTION CARRIED AIF.

Wayne had concerns about the police fund.  He was under the impression that council had decided to discontinue the issuance of two checks to the police and that the police had dissolved the car fund.

Shannon explained that this was discussed but not passed and the police do only use the car fund for car items now.  There are no transfers anymore from the car fund to their general fund.

Discussion was had on unauthorized purchases by our Sewer Department and limits and permissions being put in place.

Kimberly submitted receipts for reimbursement for the Harrisburg trip to DEP.

MOTION BY WAYNE, 2ND JEREMY TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

MOTION BY JEREMY, 2ND WAYNE TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

Kimberly read a letter of resignation from Tim Gotschall.

MOTION BY WAYNE, 2ND JEREMY TO ACCEPT TIM’S LETTER OF RESIGNATION.  MOTION CARRIED AIF.

Shelley reported that there is a property that is past due and needs to go to the lien process.  She had talked to the county and has discovered that the process will involve the solicitor.  Council agreed that this needs to be done and has been a problem in the past.

Council talked about limits that should be in place for spending and that a procedure needs to be documented for future council and staff.

Jeremy asked about projects having individual approved spending amounts and that contingencies need to be included in that amount.  Council agreed that this was a good idea.

Small tool and maintenance amounts were discussed and Kimberly reminded council that there is a budget for these items and that should be consulted when a limit is put in place. 

This topic was then tabled.

Shelley relayed information that the Workforce grant had ended and the Borough had spent well under budget on the Summer Help this year due to that grant.

The Fire Escrow section of the Property Maintenance Ordinance was discussed. 

MOTION WAYNE, JEREMY 2ND TO APPOINT “ANY COUNCIL PERSON” TO HANDLE THE FINANCIAL RESPONSIBILITY OF THE BOROUGH FOR THIS ORDINANCE, PUTTING THE CHECK RECEIVED INTO A MONEY MARKET ACCOUNT IF NO PENALTY FOR CLOSING OUT THE ACCOUNT, ALTERNATIVELY A “NOW” ACCOUNT SHALL BE USED AND “THE CODE ENFORCEMENT OFFICER” IS TO HANDLE THE REST OF THE BOROUGH’S RESPONSIBILITY IN CARRYING OUT THE MANDATES OF ORDINANCE 248. MOTION CARRIED AIF.

Metal Detecting in the park was mentioned, and tabled because Lou Ann was not available to elaborate as to why it was on the agenda.

Shelley explained that the park fund needs to be under the control of the borough.  It is not audited or overseen by anyone.

Table for when the solicitor and Phil are available.

Pension MMO 2019 was discussed and signed.

Water authority payment for the use of Borough employees was talked about.   Shelley explained that the hours to be reimbursed by the Water Authority need to billed correctly.  She had called the workers compensation company and they had expressed that sharing employees was fine from their end and common.  Wayne explained that the way that this was handled last time is how it should be handled this time.  The employees should be paid by the Borough during their regular work hours and overtime by the Water Authority after their normal work hours.  Discussion was had on whether overtime should start after 8 hours or 40 hours. 

Council decided to bill for hours over 40 at a rate equal to overtime rates for wages of borough employees for the water line breaks on those dates effected.

Discussion was had about what should be included on the back of the sewer bills next month.

Joe requested that council approve the bill for the grinder installation.

MOTION WAYNE, JEREMY 2ND TO PAY THE WHITTMAN PLUMBING BILL AS LONG AS IT IS $2500.00 OR LESS. MOTION CARRIED AIF.

 

MOTION JEREMY TO ADJORN AT 9:30 PM. 

NEXT WORK SESSION – September 18, 2018 6:30 pm.                          

NEXT MEETING – September 18, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary                             

 

WORK SESSION JULY 17, 2018- 6:45-7:00

Discussion was had on the hydrants in town and on the agenda for the meeting.  Billy Bair asked about

regulations on open fires in the borough.

 

                                                                 

 MINUTES FOR JULY 17, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING JULY 17, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING, AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, TREASURER SHELLEY BATT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JACK BELL, PATTI BELL, KEVIN CUMMINS, JOE WARNICK, BILLY BAIR, AND DYLAN SCHWEIKERT.

 

President Kimberly Weikert called the meeting to order and asked for additions to the agenda. Kimberly introduced the new Treasurer, Shelley Batt. 

 

MOTION BY JEREMY, 2ND WAYNE TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY WAYNE, 2ND JEREMY TO APPROVE PREVIOUS MONTH’S REGULAR AND SPECIAL MEETING MINUTES.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND JEREMY TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT.  MOTION CARRIED AIF.

Jeremy and Kimberly had concerns on the expenditures for the Park Street project.  Discussion was had on unapproved purchases.  Wayne expressed that Joe was just doing his job. Billy asked council about putting a spending limit in place.  Some discussion was had on a limit, no changes were made.

MOTION BY JEREMY, 2ND WAYNE TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND JEREMY TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

The consolidated ordinance book and changes to be made were discussed.  Fees for permits were reviewed.  The Streets Bonding Ordinance was examined and questions were had by Jack Bell about bonding different public service and volunteer vehicles.  Council agreed to have these exceptions explored.

MOTION BY WAYNE, 2ND JEREMY TO HOLD THE TERMINATED EMPLOYEE’S PENSION UNTIL AFTER INVESTIGATIONS ARE COMPLETEMOTION CARRIED AIF.

Kimberly updated the public on a conference call with FEMA and DEP.  Reaccrediting the levee will be much more cost effective than originally thought if the borough can obtain information from DEP and other resources on tests done in the past that may be used toward the application.  This will allow for the secured funding to be used on fewer tests on the levee.

Lou Ann approached the Council on allowing 6 hours for the treasurer’s position rather than just the 4 she has been working a day.  The position requires much more time than anticipated as the office has lacked attention in reporting, human resources and policy placement.  Shelley has been working toward developing these departments and implementing procedures.

Lou Ann went on to offer that the office would benefit from the Secretary position becoming salary to allow for hours to become more flexible to work around meetings and trainings.  A wage of $35,000 was asked for by Lou Ann to move the secretary salary closer to the statewide average for an office manager and noted that a Borough manager in Pennsylvania averages $65,000.

These two changes would save $16,000. per year compared to what the Borough spent on the Secretary and Treasurer last year.

After some discussion council decided to offer 6 hours to the Treasurer and $34,320 salary to the Secretary.

Jeremy would like the office open until 5:00 pm.

MOTION BY JEREMY, 2ND WAYNE TO PAY THE SECRETARY $34,320 ON SALARY PER YEAR AND MOVE THE TREASURER POSITION TO 6 HOURS PER DAY WITH THE HOURS OF 11 AM TO 5 PM, TO START JULY 23, 2018.  MOTION CARRIED AIF.

Hydrants in the Borough were discussed.  Kevin and Jack explained that the public is concerned about the state of hydrants.  They went on to offer that the Borough has more hydrants, closer together than what is required for a borough our size.  The vast majority work and only a few are actually out of service.  The fire on Main Street was handled in a very appropriate manner.

Kevin added that the ambulance department is in desperate need of volunteers.  Kimberly asked if the Borough should put out a notice.  Wayne asked if we should sign with Priority Care. 

The Borough will put out a notice and Lou Ann will help launch a marketing campaign to bring awareness to the subject.

Discussion was had on feral cats.

Holiday pay for the 4th of July was talked about.  Wayne expressed that the Borough should compensate an employee who must come in on a scheduled day off with overtime wages, even if they have not worked 40 hours.

He felt that if that employee has to come in and has no choice and the day was supposed to be scheduled off, they deserve the extra pay.

Jeremy and Shannon felt that this would work out to double time and a half in a case like the 4th because the employee would get holiday pay, then time and a half.

The subject was tabled.

Uniform companies were discussed as the vendor the Borough has been using has abruptly gone out of business.  Jeremy suggested leaving the decision up to the plant workers as they will be paying the difference in cost.

MOTION BY JEREMY, 2ND WAYNE TO SEND KIMBERLY AND LOU ANN TO HARRISBURG TO RECORD THE NEEDED DEP INFORMATION FOR FEMA.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND JEREMY TO ALLOW SHELLEY TO TAKE PART IN THE PSAB MUNICIPAL BUDGETING WEBINAR FOR $45.  MOTION CARRIED AIF.

MOTION JEREMY, 2ND WAYNE TO ALLOW SHELLEY TO ATTEND A TRAINING IN ERIE FOR QUICKBOOKS.  MOTION CARRIED AIF.

MOTION WAYNE, JEREMY 2ND TO ALLOW SHELLEY TO ATTEND A BUDGETING TRAINING ON SEPTEMBER 27, 2018.  MOTION CARRIED AIF.

MOTION JEREMY, WAYNE 2ND TO ALLOW THE PURCHASE OF A CHAIR, 3 PHONES AND FLAG.  MOTION CARRIED AIF.

MOTION JEREMY, 2ND WAYYNE TO SIGN THE KOS COPIER AGREEMENT.  MOTION CARRIED AIF.

The Budget was passed out and discussed.

Kimberly asked to have Eli Bratich called about the status of the compactor grant.

Council decided to encumber county liquid fuels for street lights.

Lou Ann updated council on the river trail grant deadlines past and upcoming.

Kimberly asked that Joe call the grinder installation company to see when they would be coming.

Shannon reported on the Police.  The new car is being purchased and will be an all-inclusive package.  The new office will be moved into later in the week.

No report for the Water Authority.

MOTION WAYNE, JEREMY 2ND TO ORDER THE TRUCK FROM ZOOK MOTORS FOR $30,571.72.  MOTION CARRIED AIF.

Jeremy asked for the price of a GPS unit to be installed in the trucks be gathered.

Monthly meeting time changes were taken off of the agenda.

MOTION WAYNE, KIMBERLY 2ND THAT THE PRESIDENT AND 3 COUNCIL CAN SIGN FOR CHECKS.  MOTION CARRIED AIF.

The council discussed that this is only due to availability issues.

 

 

MOTION JEREMY TO ADJORN AT 10:00 PM. 

NEXT WORK SESSION – August 21, 2018 6:30 pm.                               

NEXT MEETING – August 21, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

                                                                                               Eldred Borough Secretary     

                                                                  

 MINUTES FOR JUNE 28, 2018

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING JUNE 28, 2018 @ 8:00 AM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER, AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SHELLEY BATT

President Kimberly Weikert called the meeting to order.

Discussion was had on Treasurer applicants and the interviews. 

Jeremy and Kimberly expressed that Shelley Batt seemed most qualified.

Discussion was had on the rate of pay.

Wayne expressed that replacements for future retirees should be looked into.

MOTION BY JEREMY, 2ND ZACH TO APPOINT SHELLEY BATT TO THE TREASURER’S POSITION AT THE RATE OF $13.00 AND 20 HOURS PER WEEK.  MOTION CARRIED AIF.

McWapec dinner was discussed.  Discussion on the hydrants in town was had.

Jeremy asked for a meeting with the Water Authority be put together.  He asked for the contract between the Water Authority and Borough be forwarded to him.

Kimberly signed a completion order for the CBDG.

It was asked that Lou Ann find out what licensing was needed to use the sprayer given to the Borough by the conservation District.

 

MOTION ZACH TO ADJORN AT 9:30 AM.  MOTION CARRIED AIF.

NEXT WORK SESSION – July 17, 2018 6:30 pm.                                   

NEXT MEETING – July 17, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                             

                                                                  

 MINUTES FOR JUNE 19, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING JUNE 19, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER, WAYNE KING, TIM GOTSHALL AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JACK BELL, PATTI BELL, SANDY CHASE AND HEATHER SCHENA.

President Kimberly Weikert called the meeting to order and asked for additions to the agenda. Sewer Plant Rd. sign was added to the agenda.

Discussion was had on the McWAPEC dinner.

MOTION BY ZACH, 2ND JEREMY TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY ZACH, 2ND TIM TO APPROVE PREVIOUS MONTH’S MINUTES.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND JEREMY TO APPROVE THE FINANCIAL CONDITION AND TREASURER’S REPORT.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND TIM TO RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND TIM TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

Discussion was had on Spring Clean up 2018 and the comparison to previous years.  A report on the numbers will be emailed to Council.

The hiring of a Treasurer was tabled for later in this meeting.

Changing how vacation is accrued and paid out upon dismissal or termination was talked about.  It was asked that the solicitor meets with Council to determine these changes.

Zach updated Council on the Park Ave. sluice pipe project.  Jeremy asked that the open ditches be cleaned out all of the way down to the next manhole.

Jeremy will discuss with Joe what exactly needs left to be done.

Discussion was had on what can be dumped at the brush pile and a notice was asked to be put on the back of July’s Bills.  Joe will have a sign made at Cousins.

MOTION TIM, 2ND JEREMY TO HAVE COUSINS MAKE A BRUSH PILE SIGN FOR UP TO $500. MOTION CARRIED AIF.

Lou Ann explained that the sign for Kendall Bridge Road came in too big and is not returnable.  Council asked that an exchange be requested of the company.

County Liquid Fuel was tabled pending information on how much is encumbered now.

Council requested a budget be available next meeting. 

Tim spoke about the river trail and asked that information be gathered on all of the owners and Eldred Township that would be involved in granting easements.

MOTION TIM, 2ND JEREMY TO CONTINUE ANF MEMBERSHIP FOR $120.  MOTION CARRIED AIF.

Jeremy expressed concern about the Clean Air Act.  He expressed that the health of the summer help and the value of the Borough vehicles suffer due to infractions of this Act.  He also informed Council that this Act passed over 10 years ago.

Jack asked how violations are reported and the Act is enforced.

Jeremy showed information on the Act and the compliance kit available.  A phone number that anyone can call is how violations are reported.

Tim agreed and pointed out that it is already in the handbook.

Kimberly updated Council on the PSAB conference she had attended.

A Bill on the Main Street and Elm Street program is trying to be passed that would allow for the extension of funding for managers for these programs.

A Bill allowing for local police departments to use radar was shot down.

Discussions on the mosquito problem in our area were initiated by Kimberly to no avail.

PSAB has a legal help membership that Kimberly would like more information on.

Patti Bell asked if the Borough would take care of the financial end and information distribution of the Home Town Hero banner program.

MOTION JEREMY, 2ND TIM TO ALLOW THE BOROUGH TO HANDLE THE FINANCIAL END OF THE HOME TOWN HERO BANNER PROGRAM.  MOTION CARRIED AIF.

Kimberly reminded Council that the budget should be started soon.  Lou Ann will get a budget to the Council the 2nd week of July.

Lou Ann explained some information on the trapping and releasing of feral cats.  Kimberly will contact a shelter about finding a solution to the feral cat problem in Eldred.

Sewer plant will need a new thermometer, reported Zach.  Joe is still working on the form 43 required by DEP.  Zach reported that the grinder is still not installed.  Kimberly will get an update from Joe.

Tim asked who handles the park over the tracks.  He has had reports that softball teams have not been able to play on that field after rain.  Lou Ann will call Phil to see who is in charge.

Tim asked that deadlines for any river trail grants be found out and reported to him.

Mayor Shannon reported that the police will be purchasing a new car.  There was an accident with the charger, but the new car purchase was already approved before this accident.  He asked that a reminder go out that the ATV allowance on our roads is a privilege that has rules that must be followed or that will be restricted again.

Zach reported that there is not much to relay from the Water meeting.  They are looking into grants to service the water tower and the 2 leaks in the Borough are taken care of.

Joe had the price of the new truck, reported Zach, Council tabled this.

Kimberly thanked Tim for using vacation time to make the meeting and the change of meeting times was tabled.

Kimberly asked for FEMA to be called to find out about the inclusion of the study in Potter county.  Lou Ann reported that calls were not returned as she has left several messages for them.  Kimberly asked for the number.

Council set a date to interview Treasurer candidates.

Zach expressed that he thought the Borough was not hiring a Treasurer just yet.  Kimberly and Jeremy reported that checks and balances need to be in place.

 

MOTION ZACH TO ADJORN AT 9:10 PM. 

MOTION TO ADJORN RESCINDED BY ZACH.  MOTION CARRIED AIF.

Discussion was had about the forensic auditor’s findings and sending floppy disks of the old billing computer backups to him.

MOTION ZACH TO ADJORN AT 9:15 PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – July 17, 2018 6:30 pm.                                   

NEXT MEETING – July 17, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                             

                                                                  

 MINUTES FOR MAY 15, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING MAY 15, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER, WAYNE KING AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JACK BELL AND JOE WARNICK

 

President Kimberly Weikert called the meeting to order and asked for additions to the agenda. Tim had asked about a new hire on the police department.

MOTION BY ZACH, 2ND JEREMY TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY ZACH, 2ND WAYNE TO APPROVE PREVIOUS MONTH’S MINUTES.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND JEREMY TO APPROVE THE TREASURER’S REPORT AND RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND ZACH TO PAY THE BILLS PRESENTED.  MOTION CARRIED AIF.

An update on the hometown hero banners was given by Lou Ann, the electric company will not allow them to be attached to the telephone poles.  Council asked Lou Ann to update Patti Bell by phone.

Ordinance Enforcement was asked to be added to the Committee Report section of the agenda.  The possible need for consequences to be added to the property maintenance ordinance of repeat warning of violations was discussed.  Lou Ann will keep track of these types of warnings.

Joe asked Lou Ann to find out if the Form 43 was previously Form 29R at the McKean County landfill.

Jeremy filled in the Council on the Sluice pipe on Park Ave.  3 houses needed new or repaired pipe. One has repaired two are ordering them.  The work is expected to be done by the end of June.

Summer help was discussed.  Lou Ann informed the Council that the Career Links funding through SLIP is not approved for the Borough. 

Council looked at applicants.

MOTION ZACH, 2ND WAYNE TO REHIRE JACOB WHEATON TO START MAY 29TH.  MOTION CARRIED AIF.

MOTION WAYNE, 2ND JEREMY TO PAY JACOB WHEATON $8.25 PER HOUR.  MOTION CARRIED AIF.

MOTION WAYNE TO HAVE JOE AND JEREMY INTERVIEW APPLICANTS FOR THE SECOND POSITION AND HIRE BEFORE THE NEXT MEETING.

WAYNE STRIKES HIS MOTION.

Discussion was had on a second employee. Council decided that because the Borough had agreed to hire Chase Sebastian last year if choice of employees fell through that they would hire him this year.

MOTION WAYNE, 2ND ZACH TO HIRE CHASE SEBASTIAN AT MINIMUM WAGE.  MOTION CARRIED AIF.

Jeremy asked about Lou Ann attending some accounting and or QuickBook classes and about having a company come in to install internal security precautions.  Kimberly explained that there are procedures recommended by the forensic auditor and solicitor that utilized programs already available to the Borough that should be put in place.

Lou Ann will look into some classes.

Zach announced that he and Joe need 30 hours of continuous education done by the end of the year at a cost of $600.

Tim’s email on new hire concerns was addressed.  Council decided to put an ad out for a part time treasurer.

Resolution to erect a banner on Main Street by the Library was read and approved.

MOTION JEREMY, WAYNE 2ND, TO APPROVE A RESOLUTION TO ALLOW FOR THE ERECTING OF A BANNER ACROSS MAIN STREET FOR THE MONTH OF JUNE TO ADVERTISE A FUNDRAISER FOR THE LIBRARY.  MOTION CARRIED AIF.

MOTION ZACH, 2ND JEREMY TO APPROVE A RESOLUTION TO ALLOW FOR A CHANGE ORDER ON THE PLATT STREET PROJECT WITH CDBG FUNDING.  MOTION CARRIED AIF.

MOTION ZACH, JEREMY 2ND TO APPROVE KIMBERLY TO GO TO THE ANNUAL PSAB CONFERENCE.  MOTION CARRIED AIF.

MOTION JEREMY, ZACH 2ND TO APPOINT KIMBERLY AS THE BOROUGH’S VOTING DELEGATE AT THE PSAB CONFERENCE.  MOTION CARRIED AIF.

A letter of concern was read sent in by a resident on the topic of mowing the Borough ball fields.  Zach explained that summer help has just been hired and that this should no longer be an issue.

Zach explained that he may no longer make it to council meetings any longer.  Meeting time changes were discussed and tabled at this time.

Lou Ann announced that the Borough will be responsible for the McWapec dinner this June.

Shannon addressed concerns raised by Tim on the new police hire.  Shannon explained that the employee was grilled on past experiences and concerns that the Police Commission had in common with Tim.  Shannon also stated that although the Council does oversee the Police department, all matters within the department are the sole responsibility of the Commission. Jeremy and Wayne expressed concerns on the speeding vehicles on Main Street. 

Jack reported that the Water Authority is currently working on collecting past dues and a leak on Edson.

Lou Ann explained that she will be on vacation June 7-15 and that she will ask Trish to do payroll for the week she is gone. Lou Ann will call the DCED to let them know that the Borough will not have the audit before June.

MOTION ZACH TO ADJORN AT 9:30 PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – June 19, 2018 6:30 pm.                                   

NEXT MEETING – June 19, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary                             

 MINUTES FOR APRIL 17, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING APRIL 17, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDY CHASE, JACK BELL, GAY DEGOLIER, LISA HANNAHS, PATTI BELL AND DEBBIE PLUMMER.

 

President Kimberly Weikert called the meeting to order and asked for additions for the agenda. Patti Bell was added to the agenda to talk about hometown hero banners.  Debbie Plummer was added to talk about ordinance enforcement officer.

MOTION BY ZACH, 2ND JEREMY TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY ZACH, 2ND JEREMY TO APPROVE MARCH 5TH, 20TH AND 21ST MINUTES.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND JEREMY TO CORRECT ERRORS IN MARCH 5TH MINUTES.  MOTION CARRIED AIF.

Patti Bell asked why there is no police presence lately.  Mayor Weikert explained there are new hires in training and hours will be available soon.

MOTION BY ZACH, 2ND JEREMY TO APPROVE THE TREASURER’S REPORT, PAY THE BILLS AND RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

The floor was given to Gay Degolier of McKean County Redevelopment and Housing.  An order for the modification of the scope of work to be done on the Platt Street Project was read and a resolution signed after public comment was asked for. 

MOTION BY ZACH, 2ND JEREMY TO ACCEPT THE RESOLUTION TO MODIFY THE CDBG PHASE II PROJECT.  MOTION CARRIED AIF.

Patti Bell approached the Council to ask if they would have any objections to her heading a project to erect hometown hero banners on Main Street in Eldred.  Council agreed that this would be a great idea and offered the assistance of the Borough Secretary.

Debbie Plummer asked if there is an Ordinance Enforcement Officer in Eldred.  Council responded that Lou Ann is the Officer.  Debbie had several complaints on properties on Main Street and asked if there is a penalty for repeat offenders.  Lou Ann explained that without a ticket issued, repeat offenders are not penalized.  Council agreed that this should be looked at.

Council discussed the handbook and use of 48-hour notice on PTO requests. 

M\OTION JEREMY, 2ND ZACH TO CHANGE TO AS SOON AS POSSIBLE AND CONTACT COUNCIL PRESIDENT, VICE, OR SUPERVISOR.  MOTION CARRIED AIF.

MOTION BY JEREMY, 2ND ZACH TO ADOPT THE ORDINANCE TO RENAME SEWR PLANT ROAD TO KENDALL BRIDGE RD.  MOTION CARRIED AIF.

The topic of an auditor was tabled.

MOTION BY ZACH, 2ND JEREMY TO CHANGE THE CHECK SIGNING CARD TO ALLOW PRESIDENT, VICE PRESIDENT AND PRESIDENT PRO TEMPORE.  MOTION CARRIED AIF.

Council discussed and decided to fill out Form 43 for DEP in house rather than taking the $1500.00 quote from E&M.

Jeremy asked about getting a white board to document and track resident requests and other lists of jobs for the Borough.  Council decided to allow for this practice.

Discussion was had on sluice pipes on Park Ave.  Council requested a letter be sent to residents asking them to purchase the pipe for the Borough to install.

Lisa Hannahs approached Council on Summer Fun Fest to take place this year on June 16th on Main Street with bands to follow the evening at the park behind the tracks.  This will also be the weekend for Garage Sale Days.

Lou Ann will call about a dumpster for the event to be taken care of by the Borough.

Burning the Dike will be on the May agenda.

Lou Ann offered that the Library will hold an event on the 23rd of June.

Council asked for a map of garage sales be made and an announcement put on the back of the bill.

Zach reported on a potential recycling program to be put in affect in the Borough through the County.

Zach also filled in the Council on billing issues with the Borough’s current ambulance provider.  He will look into the contract and see what changes can be made.

Council asked that Priority Care be sent a letter about not complying with the contract.

Public had several comments on the high cost of Priority Care.

Lou Ann relayed a request from the Tax Collector to be able to connect her bank account to the Tax account so that she may view the balances.

Council would like more information before this is allowed.

MOTION BY ZACH, 2ND JEREMY TO APPOINT THE BOROUGH SECRETARY TO SHARE LOCAL TAX INFORMATION WITH BERKHIEMER.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND JEREMY TO RENEW MEMBERSHIP WITH MANUFACTURER’S BUSINESS ASSOCIATION.  MOTION CARRIED AIF.

President Kimberly Weikert announced that Council will need to consider relieving an employee of their duties based on an evaluation of their performance and investigation of falsifying documents.  Council found that gross misconduct was present in the acts of falsification of Borough records and unauthorized removal of Borough property.

MOTION TO TERMINATE ROBIN MAZURKIEWICZ ON APRIL 17, 2018 TO INCLUDE TERMINATION OF BENEFITS AND PAY BY JEREMY, 2ND ZACH.  MOTION CARRIED AIF.

Sandy Chase inquired if this was the reason a forensic auditor was being looked into.  Council answered yes.

Lisa Hannahs asked if the position would be re-filled.  Council replied eventually.

Council will be looking into the budget next month.

Mayor updated on the police.  Two new officers have been hired. 

Jack updated Council on the Water Authority, Edson Street will need to be dug up as there is a water leak.

Lou Ann approached Council on behalf of Gulotta Group and their proposal.  Council tabled this topic.

Council tabled discussion on a forensic auditor.

Council decided to cash out the CD and purchase a $50,000 CD put 26,000 in the general account to cover the grinder purchase and the rest in savings.

MOTION JEREMY, 2ND KIMBERLY TO PUT $26,000 IN THE GENERA FUND FROM THE CD AND $10,000 IN THE SAVINGS THE REST TOWARDS A NEW CD.  ZACH OPPOSED, MOTION CARRIED.

Discussion was had on changing meeting times to every other month a Saturday.  Discussion tabled and Lou Ann will email Tim to see if that would be ok for him.

MOTION ZACH TO ADJORN AT 9:45 PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – April 17, 2018 6:30 pm.                                  

NEXT MEETING – April 17, 2018 7:00 pm.        

             

                                                                                               Respectfully,

                             

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary                             

MINUTES FOR MARCH 21, 2018

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL EMERGENCY MEETING TO DISCUSS LEGAL MATTERS MARCH 20, 2018 @ 7:00 PM AT 41 KING STREET AS THE BOROUGH OFFICE WAS IN USE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND JEREMY PRESCOTT.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, SOLICITOR TONY CLARKE AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  NONE

 

President Kimberly Weikert called the meeting to order. Kimberly then called an executive session to discuss legal matters at 7:15pm.

8:15 pm- President Kimberly Weikert adjourned the executive session and called the special meeting back to order.

Discussion was had with preceding with action to matters discussed in the executive session.

MOTION JEREMY, 2ND WAYNE TO SUSPEND TREASURER ROBIN MAZURKIEWICZ WITH PAY AND BENEFITS EFFECTIVE IMMEDIATELY.  MOTION CARRIED AIF.

 

MOTION WAYNE, 2ND JEREMY TO CONTACT THE STATE POLICE TO INVESTIGATE POTENTIAL MALFEASANCE IN THE BOOKKEEPING.  MOTION CARRIED AIF.

 

MOTION JEREMY, 2ND WAYNE TO CONTACT A FORENSIC ACCOUNTANT TO INVESTIGATE POTENTIAL MALFEASANCE IN THE BOOKKEEPING.  MOTION CARRIED AIF.

 

MOTION TO ADJOURN, JEREMY AT 8:24 PM.

 

             

                                                                  

 MINUTES FOR MARCH 20, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING MARCH 20, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER, AND WAYNE KING.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWCZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  DICK RIVERS, SANDY CHASE, CHRIS CHASE, JACK BELL AND JOE WARNICK

 

President Kimberly Weikert called the meeting to order and asked for additions for the agenda. Zach added pricing from Pipe Eye and the Sewer Plant Blower.

Dick Rivers asked to be added about the EMC program.

 

MOTION BY ZACH, 2ND WAYNE TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY ZACH, 2ND WAYNE TO APPROVE THE JANUARY 2nd MINUTES.  MOTION CARRIED AFI.

MOTION BY WAYNE, 2ND ZACH TO APPROVE THE TREASURER’S REPORT, PAY THE BILLS AND RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

The Tax Ordinance was read announcing that the tax rate would not change for 2018.

MOTION BY WAYNE, 2ND ZACH TO ADOPT TAX ORDINANCE OF 2018.  MOTION CARRIED AIF.

An ordinance abolishing the elected position of tax auditor and rely on an annually appointed CPA as Borough auditor was read.

MOTION BY ZACH, 2ND WAYNE TO ADOPT ORDINANCE 453.  MOTION CARRIED AIF.

Monthly meeting times were discussed to be changed.  Tim hoped that council could accommodate a rotating schedule as he works evenings.  Council tabled this as Tim was not present.

MOTION BY WAYNE, 2ND ZACH TO APPROVE CHANGES MADE TO EXCLUDE THE TERMS SICK AND PERSONAL TIME IN THE HANDBOOK, REPLACING THEM WITH PTO.  MOTION CARRIED AIF.

MOTION BY WAYNE, 2ND ZACH TO ACCEPT THE CHAPTER 94 REPORT DRAFT.  MOTION CARRIED AIF.

Zach explained that the blower that is in place waiting for the new blower at the sewer plant is now not working properly. Council agreed to call TEC to see if they could send a tech out with the new blower to look at this standby blower.

Dick Rivers asked for donations for the EMC training class.  He offered that he had talked with Kevin Cummins and the firehall would gladly accept more millage from the Borough and in turn donate more to the EMC class.

Council informed Dick that the millage has been set for the year and a meeting with the solicitor is set for tomorrow so the legalities of donating to the EMC program will be discussed.

Wayne explained that Council should consider putting the CD into a savings account so that it may be more accessible.

Wayne also offered that he is still pricing new trucks.

These topics were tabled.

Robin asked that Council considered making Lou Ann the Open Records Officer as she cannot see very well and that she believes that Lou Ann has better knowledge as to where all of the files are.

MOTION WAYNE, 2ND ZACH TO ACCEPT ROBIN’S RESIGNATION OF THE OPEN RECORDS OFFICER AND APPOINT LOU ANN TO THE POSITION.  MOTION CARRIED AIF.

May 21st is announced to be the date of 2018 Spring Clean Up with the same fees ($30) and guidelines as 2017 Spring Clean Up.

Lou Ann offered a proposal from The Gulotta Group outlining a plan to develop a vision for Eldred to become a Sustainable Community.

Wayne asked where would the $4000 come from to fund this project?  Kimberly suggested capitol purchases would have the funding available and asked for a motion.

Council tabled the topic.

An increase notice was read from Casella Waste for the sewer sludge.

Council asked for the actual increase from last year to be emailed to them. 

MOTION WAYNE, WITH THE INTENT TO ADOPT ORDINANCE TO CHANGE THE NAME OF SEWER PLANT ROAD TO KENDALL BRIDGE ROAD, ZACH VOTED NO, MAYOR SHANNON WEIKERT BROKE THE TIE VOTING YES.  MOTION CARRIED.

Council was presented with a summer help application and decided to table this for closer to hire date.

Chris Chase approached council to ask for an exception to the sewer hook up ordinance as he is an existing customer.

MOTION ZACH, 2ND WAYNE TO ALLOW FOR THE EXCEPTION OF OLE BLUE TO THE SEWER HOOK UP FEE AS THE PROPERTY IS AN EXISTING CUSTOMER AND IS JUST MOVING THE LOCATION OF HOOK UP TO PROVIDE FOR MORE EFFICIENCY IN SEWER WASTE REMOVAL ON THE PROPERTY.  MOTION CARRIED AIF.

MOTION ZACH, 2ND WAYNE TO AMEND ORDINANCE 167 TO ALLOW FOR EXEMPTIONS TO THE HOOK UP FEE BY EXISTING CUSTOMERS.  MOTION CARRIED AIF.

Discussion was had on which company would camera the sewer lines at the Ole Blue.

MOTION ZACH, 2ND WAYNE TO HAVE PIPE EYE CAMERA THE LINES AT THE OLE BLUE.  MOTION CARRIED AIF.

Kimberly reported that the compactor grant and loan are still available for the Mechanic Street and Compactor project.

MOTION WAYNE TO MOVE FORWARD WITH THE USDA GRANT APPLICATION FOR MECHANIC AND COMPACTOR PROJECT, ZACH VOTES NO, MAYOR SHANNON WEIKERT BREAKS THE TIE WITH A YES VOTE.  MOTION CARRIED.

Lou Ann updated council on the River Launch meeting with Erin Moyers.  The original site to be looked at is not Borough owned, but rather the Conservation District.  The Conservation District is not opposed to the idea, however does request that neighboring private owners be contacted first to see if they would be willing to offer a right of way.

The Mayor updated on the Police, they are just waiting for the final approvals for a new officer to start.  He will be available nights and weekends.

He also spoke about notices that keep arriving regarding the Seneca Nation and fracking pollution in the Allegheny River.

MOTION ZACH TO ADJORN AT 8:30 PM.  MOTION CARRIED AIF.

NEXT WORK SESSION – April 17, 2018 6:30 pm.                                  

NEXT MEETING – April 17, 2018 7:00 pm.        

 

             


 MINUTES FOR MARCH 5, 2018

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING TO DISCUSS NEEDED SEWER PLANT EQUIPMENT MARCH 5, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  KIMBERLY WEIKERT, ZACH LASHER, TIM GOTSHALL, JEREMY PRESCOTT AND WAYNE KING.

OTHER OFFICIALS PRESENT:   ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  NONE

 

President Kimberly Weikert moved over to the Mayor’s seat.  Tim Gotshall called the meeting to order.  Wayne filled council in on the need to replace a blower for the sewer plant.  He presented a quote for a new blower at $4625. And $2455 to rebuild. Both with a $500 shipping fee.

Kimberly asked for a copy of the budget.  Discussion was had on budget and the CD interest.

Council asked that the CD be put on the agenda for the next meeting.

Clarification and was given on how many blowers were working currently and how many are needed at the sewer plant.  Jeremy asked if the company offered a core refund.  A call was placed to TEC and it was confirmed that there would be minimal to no refund for the old blower.

Changing the meeting times was discussed.

 

MOTION BY ZACH, 2ND JEREMY TO PURCHASE ONE NEW BLOWER FROM TEC. MOTION CARRIED ALL IN FAVOR.

 

Council was reminded to review the compactor and Mechanic Street grant/ loan idea so that discussion may be had next meeting.  Kimberly will call to be sure the offer is still valid.

Lou Ann will forward the compactor information to council.

 

MOTION BY ZACH, 2ND JEREMY TO ADJORN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION-  March 20, 2018 6:30 pm.

NEXT MEETING- March 20, 2018 7:00 pm.

 

ADJORNMENT- 11:45 am.

 MINUTES FOR FEBRUARY 20, 2018

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MEETING FEBRUARY 20, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT KIMBERLY WEIKERT, ZACH LASHER, TIM GOTSHALL AND WAYNE KING.

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWCZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JEREMY PRESCOTT, SANDY CHASE, JACK BELL, GEORGE BENJAMIN, JOE WARNICK AND PHIL LABELLA.

 

President Kimberly Weikert called the meeting to order and asked for additions for the agenda.  Wayne and Kimberly added a few items to the agenda.

The treasurers report and the bills to be paid were discussed. Kimberly asked if the grinder pump for the sewer had been installed and billed for, Joe and Robin reported that it had not.

 

MOTION BY TIM, 2ND ZACH TO APPROVE THE AGENDA.  MOTION CARRIED ALL IN FAVOR.

MOTION BY TIM, 2ND WAYNE TO APPROVE THE JANUARY 2nd MINUTES.  MOTION CARRIED AFI.

MOTION BY ZACH, 2ND TIM TO APPROVE THE FEBRUARY 7 MINUTES.  MOTION CARRIED AIF.

MOTION BY TIM, 2ND ZACH TO AMEND THE AGENDA AND APPROVE.  MOTION CARRIED AIF.

Treasurer’s report was presented and discussed.

MOTION BY TIM, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT, PAY THE BILLS AND RATIFY THE ACTIONS OF THE TREASURER ON BILLS ALREADY PAID.  MOTION CARRIED AIF.

 

Kimberly gave the floor to George Benjamin.  He stated that he had contacted the Water Authority to bring attention to what he believed to be faulty water meters.  The water Authority did not respond to his complaints and he then contacted the Borough for action.  The Council read Pennsylvania Code pertaining to Water Authorities and testing for faulty meters. Jack Bell expressed that the Water Authority would test Mr. Benjamin’s meters and that the Water Authority meeting will be held Wednesday February 21 in the Borough office at 7 pm.  He added that it is a public meeting and that Mr. Benjamin was welcome to attend.  Phil Labella reiterated that all Water Authority meetings are open to the public and they are always invited to attend.

 

Robin reported that the bill from the township for placing a dumpster at the park was actually supposed to be $70 not the already billed and paid $10.

MOTION BY TIM, 2ND WAYNE TO AMEND THE BILLS TO BE PAID.  MOTION CARRIED AIF.

Discussion was had on advertising the ordinance to abolish the Elected Auditor’s position and replacing or supplementing Sara Hagg as auditor.

 

Work sessions were discussed and Kimberly explained that since they are public meetings the secretary must be present, paid and the minutes must be done.  Having them on separate days and times of the meetings causes the meeting budget to be doubled and is not financially efficient.

 

MOTION BY TIM, 2ND ZACH TO CHANGE WORKSESSIONS TO EVERY THIRD TUESDAY OF THE MONTH AT 6:30 PM.  MOTION CARRIED AIF.

 

Kimberly explains that Robin will run out of PTO time through the year.  As of now she comes in one hour early and leaves one hour early on dialysis days to avoid the use of PTO time.  Council discussed allowing her to continue this practice or to require her to exhaust just her PTO, not vacation, before making up her hours by moving her start time on dialysis days.

It was decided as it was in 2017 to allow Robin to come in an hour early on dialysis days and leave an hour early after all of her PTO time was exhausted.  This is an exception to the Handbook allowed to accommodate Robin’s medical situation and based on what council had allowed in the past for Robin.

MOTION BY TIM, 2ND WAYNE TO APPROVE CHANGES IN ROBIN’S SCHEDULE TO ACCOMIDATE HER MEDICAL CONDITION BASED ON WHAT HAS BEEN OFFERED BY COUNCIL IN THE PAST.  SHE MAY COME IN EARLY ONE HOUR AND LEAVE ONE HOUR EARLY ON DIALYSIS DAYS AFTER HER PTO IS EXHAUSTED.  MOTION CARRIED AIF.

 

Changes to the handbook were requested to be made.  Pay day was requested to be changed to Thursday and all verbiage relating to sick time and personal time be changed to PTO.

 

MOTION BY WAYNE, 2ND ZACH TO CHANGE PAY DAY TO THURSDAY AND REFLECT CHANGES IN HANDBOOK.  MOTION CARRIED AIF.

MOTION BY ZACH, 2ND TIM TO ACCEPT WITH REGRET KORY SHAY’S RESIGNATION LETTER.  MOTION CARRIED AIF.

MOTION BY TIM, 2ND ZACH TO INTEND TO ADOPT AN ORDINANCE THAT APPROVES 2018 ELDRED BOROUGH TAXES.  MOTION CARRIED AIF.

 

Phil Labella approached the council on placing batting cages at Houben Park Ball field third base area.  He assured council that there would be no cost to the borough as the equipment has been donated.  Council agreed after discussion that this would be fine.

A thank you letter was read from the Mobile Library for a donation received from the Borough.

Kimberly offered an estimate from E & M on a new office restroom to be ADA accessible.  The engineering would be $2000.

Bids for the CBDG Phase 2 were considered by council.  Duffy - $42,157.50, Jack Bell - $48,475.00, Dean Construction - $87,375.00, Cummins Construction - $91,300.00.

 

MOTION BY WAYNE, 2ND ZACH TO ACCEPT DUFFY CONSTRUCTION’S BID AT $42,157.50 FOR THE CBDG PROJECT.  MOTION CARRIED AIF.

Kimberly outlined a UDSA grant/ loan opportunity that is available to the Borough right now.  This would provide money for obtaining a compactor and a loan for a project like Mechanic Street.  The interest rate would be exceptionally low and the funds may be matched or paid back with CBDG funds.

Zach voiced concern on keeping the garbage collection position staffed.  Wayne explained that then plan would be to hire one full time employee to train at the plant when they were not collecting garbage.

Nominations for a new council person were taken.

WAYNE NOMINATED JEREMY PRESCOTT, KIMBERLY 2ND THAT NOMINATION.

Wayne pointed out that it is a two-year appointment.

Kimberly opened the floor to vote on the appointment of Jeremy Prescott.

The vote was unanimous to appoint Jeremy Prescott.

WAYNE 1ST, ZACH 2ND NOMINATED TIM AS VICE PRESIDENT.

The vote was unanimous to appoint Tim as Vice President.

Wayne asked about the CD and putting a truck out for bid to help pay for the purchase of a new truck.  It was asked that this be put on the agenda for March.

Tim updated the council on boat launch efforts.

Police update was given by Mayor Shannon Weikert.  Hiring officers is not proving to be easy as we offer low pay and few hours.

Council decided and Zach agreed that he would go to the Water Authority meetings to keep reports to the Borough up to date.

MOTION BY TIM, WAYNE 2ND TO HAVE ZACH ATTEND WATER AUTHORITY MEETINGS.  MOTION CARRIED AIF.

MOTION BY ZACH, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – March 20, 2018 6:30 pm.                                

NEXT MEETING – March 20, 2018 7:00 pm.        

ADJOURNMENT- 9:30 pm.

 

             

 

 MINUTES FOR FEBRUARY 7, 2018

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR WORK SESSION MEETING FEBRUARY 7 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  KIMBERLY WEIKERT, ZACH LASHER, TIM GOTSHALL, WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:   MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  DICK RIVERS

 

 

 

President Kimberly Weikert called the meeting to order.  Kimberly gave the floor to Dick Rivers.  Dick approached the council asking them to reconsider donating to the EMS program that is being put together to train high school students to become EMS support.  Dick explained that the borough may offer as much or as little as council sees fit.  After some discussion council asked to check again with the solicitor.  Kimberly tabled the EMS donation for a later date.

 

Shannon explained that the police commission discussed retaining an attorney in the case that there may be need for legal support ever for the department.  Borough solicitor Tony Clarke was approached on the matter and responded via email that if ever a conflict arose between the Borough and the Police Department, neither entity would be represented by his firm as it would be a conflict of interest.  Council agreed that attorney Tony Clarke would be a good fit for the Police Department.

 

Zach Lasher asked about employees coming in an hour early to make up time.  Council decided this pertained to Robin and that it should be tabled for the February 20th meeting as Robin would be present at that meeting.

 

Shannon Johnston donated $200 to the borough for the use of the park for her event.  Lou Ann reported that Robin was concerned that boroughs may not be able to receive donations.  Council asked that the solicitor be contacted. 

 

Lou Ann presented a $10 bill for the dumpster to be placed at the park for Shannon’s event.  Council decided to pay it from the donation.

 

MOTION BY TIM, 2ND WAYNE TO ACCEPT ERLICH PROPOSAL TO TREAT WEEDS EXCLUDING THE BALLFIELD.  KORY OPPOSED. MOTION CARRIED.

 

MOTION BY KORY, 2ND ZACH TO HAVE E&M COMPLETE THIS YEAR’S CHAPTER 94 REPORT.  MOTION CARRIED AIF.

 

Discussion was had on the current auditor for the borough.  It was brought to the council’s attention that she is not a registered elector within the borough and also is not a CPA.  These two requirements must be met according to the Borough Code. 

 

Kory and the rest of the council agreed that Sara Hagg should be paid for her services regardless.

 

MOTION BY KORY, TIM 2ND TO APPROACH HAGGS TO OFFICIATE THE AUDIT COMPLETED BY SARA HAGG.  MOTION CARRIED AIF.

 

MOTION BY TIM, KORY 2ND WITH THE INTENT TO ADOPT AN ORDINANCE AT FEBRUARY 20TH MEETING TO ABSOLVE THE ELECTED AUDITORS POSITION AND CREATE AN APPOINTED AUDITOR POSITION.  MOTION CARRIED AIF.

 

The absence of a vacancy board was pointed out by Kimberly and this process was discussed.

 

MOTION BY TIM, KORY 2ND TO CORRECT DECEMBER 2017 MINUTES TO STATE THAT THE NEXT MEETING BE HELD IN JANUARY 2018 RATHER THAN 2017.  MOTION CARRIED AIF.

 

Plowing the fire hall parking lot was discussed.  Zach explained that the borough does this only for events and will salt occasionally.

 

Zach asked if Todd Motors could be contacted and asked not to park busses on Edson Street as this hinders plowing.

 

Council decided to send a letter to Todds.

 

Council discussed changing work sessions back to the same day.  This was tabled for the next meeting.

 

MOTION BY KORY, TO ADJORN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION-  March 7, 2018 7:00 pm.

 

NEXT MEETING- February 20, 2018 7:00 pm.

 

ADJORNMENT- 8:30 pm.


 

 MINUTES FOR JANUARY 2, 2018

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR BIANNUAL REORGANIZATIONAL AND MONTHLY MEETING JANUARY 2, 2018 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  KIMBERLY WEIKERT, ZACH LASHER, TIM GOTSHALL, WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  TREASURER ROBIN MAZURKIEWICZ AND MAYOR SHANNON WEIKERT.

 

CITIZENS PRESENT:  ATTY TONY CLARKE, JOE WARNICK, JACK BELL, MYRNA HAGG, ALLEN COOPER AND MARY SULLIVAN.

 

Mayor Shannon Weikert swore Wayne, Tim and Zach into the Borough Council.

 

Nominations for president were then taken. 

 

Wayne nominated Kimberly for president.  All in favor. 

 

Kimberly nominated Kory for Vice President.  All in favor.

 

Kimberly nominated Wayne for pro tempore. Wayne nominated Tim, Tim declined.

 

All were in favor for Wayne to hold pro tempore.

 

Kimberly nominated Tony Clarke for solicitor.  All in favor.

 

Council appointed Bradford Era as the advertising newspaper for the Borough.  All were in favor.

 

Kory nominated Steve Troupe for Water Authority.  All in Favor.

 

Meeting schedule for the 2018 year was agreed to be kept at the 3rd Tuesday of each month at 7 pm.  Kimberly suggested changing the work sessions to the first Wednesday of each month at 7 pm.

 

MOTION 1ST BY KIM, KORY 2ND TO APPROVE THE MEETING SCHEDULE FOR THE 3RD TUESDAY AT 7PM EVERY MONTH AND WORK SESSIONS ON THE 1ST WEDNESDAY OF EVERY MONTH AT 7 PM.  MOTION CARRIED AIF.

 

Tim nominated Robin for the Open Records Officer.  All in favor.

 

President Kimberly Weikert opened the floor to the public.

 

Myrna Hagg asked about a safety program for the children at school.  Mayor Shannon Weikert explained the program.

 

MOTION 1ST BY KORY, TIM 2ND TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, TIM 2ND TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

 

MOTION 1ST BY TIM, KORY 2ND TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

Kory had concerns on changing the handbook amidst the legal action in play involving the rule book.  Tony Clarke assured the council that changes would be fine as long as they do not affect the section involved in the proceedings. 

 

MOTION 1ST BY KORY, WAYNE 2ND TO ADD THE CLOTHING ALLOWANCE CHANGES TO THE HANDBOOK.  ZACH ABSTAINED DUE TO CONFLICT OF INTEREST.  MOTION CARRIED.

 

A.     BUDGET & FINANCE- Kimberly asked to have budget meetings start in October.  She requested that quarterly reports YTD and 2 previous years be available at that time.

 

B.      LONG RANGE PLANNING- STREETS & EQUIPMENT- Compactor-

 

C.     PARKS & RECREATIONS- Kimberly will get some links together for Tim pertaining to grants.

 

D.  SEWAGE- CAP UPDATE- Robin asked the solicitor about adding restoration verbiage to the easements needed for the Phase II of CBDG project.  Tony informed robin that the best way to handle the restoration wording would be in the contractors’ paperwork as it is not normally in an easement. 

 

E.      TABLED- E&M engineering bill.

 

MAYOR- Nothing to report.

 

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION – February 7, 2018 7:00 pm.                              

 

NEXT MEETING – February 20, 2018 7:00 pm.        

 

ADJOURNMENT- 8:00 pm.

 

             


 

MINUTES FOR DECEMBER 19, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING December 19, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILLY BAIR, JR., VICE PRESIDENT KIMBERLY WEIKERT, TIM GOTSHALL, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  TREASURER ROBIN MAZURKIEWICZ, MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDY CHASE, JOE WARNICK, ZACH LASHER, COLLEEN MCVINNEY, JACK BELL AND JIMMY HEFFNER.

 

President Billy Bair called the meeting to order and asked for any additions to the agenda.  Jack Bell asked about bonding King Street and wanted to know if he had to do that every year even if he does not have scheduled work on King St.

Robin explained that is not what the Borough has made companies do unless they have had a job on that street.

Colleen McVinney had some questions on the easement sent for signing to her from the Borough.  She wanted to especially know if the Borough would repair anything they ruined through the installation of sewer lines.  The Council assured Colleen that the Borough would take care of any restoration work needed through the project on Edson Street. 

Jimmy Heffner asked for a copy of the letter that the Borough sent to the Catholic Church.

 

MOTION 1ST BY KORY, TIM 2ND TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, KORY 2ND TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, KIMBERLY 2ND TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

MOTION 1ST BY KORY, TIM 2ND TO APPROVE THE 2018 PROPOSED BUDGET.  CARRIED AIF.

DCED GRANT AGREEMENT- Billy briefly explained that the agreement to be signed is to allow for the disbursement of funds related to the Flood Mitigation Grant awarded to the Borough by DCED, and signed the document.

BLIGHT UPDATE- Lou Ann updated Council on the meeting had with Chris Gullota and showed an outline of his thoughts for helping to provide funding sources for the rehabilitation of several properties on Main Street.

NOTARY PAYMENT FOR EASEMENTS- Lou Ann explained that several residents asked to sign the easements had wondered if the Borough will cover the cost of notarizing the easements.

MOTION 1ST BY WAYNE, TIM 2ND TO PAY FOR THE EASEMENTS TO BE NOTARIZED FOR $5.00 EACH NOTARY STAMP.  MOTION CARRIED AIF.  

 

PTO RULE CLARIFICATION- Lou Ann relayed information from Manufacturers Association human resources department.  There is no rule on having to pay or even provide employees with PTO.  The most important rule to follow is your own contract with employees such as your handbook.  Whatever approach is taken with PTO, it should reflect such written rules you have and be consistent across the board.  If you want to pay out on PTO, Lou Ann suggested, you need to change the handbook.

Billy is concerned that employees that have been here for a long time often get the short end of the stick and hopes that the future council will consider this when looking at handbook changes.

He added that employees with issues about anything including additions and changes to handbooks should come to council and ask for those to happen.

 

ELECTION OF TREASURER-

MOTION 1ST BY TIM, WAYNE 2ND TO ELECT ROBIN MAZURKIEWICZ AS TREASURER FOR THE 2018-2019 YEAR.  MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, KIMBERLY 2ND, TO APPROVE $100.00 BONUSES FOR EACH EMPLOYEE.  MOTION CARRIED AIF.

 

Joe asked to be excluded.  Council explained that he can donate it if he wished.

 

A.     BUDGET & FINANCE- discussed earlier  

 

B.      LONG RANGE PLANNING- STREETS & EQUIPMENT- Compactor-

 

C.     PARKS & RECREATIONS- nothing new

 

D.  SEWAGE- CAP UPDATE- nothing new

 

E.      RIVER TRAIL- nothing new

 

F.      POLICE- Mayor Shannon Weikert reported that the police had passed their budget.  He also explained that an ad for new hires needed to be cut short due to cost.  Council asked that the information be shared on Facebook and the website.

 

G.     WATER AUTHORITY- Kory relayed that the Water Authority is still dealing with customer issues mentioned a few meetings ago. - Robin offered that an account for sewage had been paid after years of being passed due and in and out of ownership transfers.

MAYOR- Mayor reported that he received a letter from Spectrum and that cable will be going up in cost 2-3 dollars per month.

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – February 20, 2018 6:00 pm.                            

NEXT MEETING – January 2, 2018 7:00 pm.        

ADJOURNMENT- 8:00 pm.

   

 

                                   

 

 MINUTES FOR NOVEMBER 21, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING NOVEMBER 21, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILLY BAIR, JR., VICE PRESIDENT KIMBERLY WEIKERT AND KORY SHAY. 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDY CHASE, JOE WARNICK, ZACH LASHER AND JIMMY HEFFNER.

 

President Billy Bair called the meeting to order and asked for any additions to the agenda.  Resident Jimmy Heffner asked to but put on the agenda.

 

MOTION 1ST BY KIMBERLY, KORY 2ND TO APPROVE THE AGENDA. MOTION CARRIED AIF.

Jimmy Heffner addressed the Council about ringing of church bells at the Catholic church on Central Street in Eldred.  The bells, Mr. Heffner explained, ring too early and chime for an excessive 8-minute interval every hour.  Jimmy Heffner continues to express that he works in the evening and must sleep during the day making the noon starting time too early in the day and the length of the chime disruptive and a nuisance.  Council explains that they have been approached in the past several times about the same issue and the police have addressed the manner finding that the Church is not in violation of any ordinance.  Council agreed that the Church should take the community into consideration and offered to send a letter to express the Council’s concern.

MOTION 1ST BY KORY, KIMBERLY 2ND TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, KIMBERLY 2ND TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

MOTION 1ST BY KORY, KIMBERLY 2ND TO APPROVE THE RENEWAL OF HEALTH INSURANCE FOR THE BOROUGH EMPLOYEES.  CARRIED AIF.

 

New flow meter for the sewer plant is required this year.  Council agrees that Joe should get quotes on the needed parts.

Resident George Benjamin had submitted a complaint about the Water Authority to the Borough Council in an attempt to draw attention to issues that he claims to have with his water meter.  Kory offered to relay the complaint to the Authority and update council on their response. 

 

MOTION 1ST KIMBERLY, KORY 2ND TO ADVERTISE THE INTENT TO ADOPT PROPOSED 2018 BUDGET FOR PUBLIC INSPECTION IN THE BRADFORD ERA.  MOTION CARRIED AIF.

 

A.     BUDGET & FINANCE- discussed earlier  

 

B.      LONG RANGE PLANNING- STREETS & EQUIPMENT- Compactor- Kimberly reminded council that she had put in for a grant to fund a garbage compactor program.  Billy announced that the Borough had been awarded a flood mitigation grant thanks to Kimberly’s efforts and would like the minutes to reflect that E&M Engineering hindered this process and cost the Borough money in the process.

 

C.     PARKS & RECREATIONS- nothing new

 

D.  SEWAGE- CAP UPDATE- nothing new

 

E.      RIVER TRAIL- nothing new

 

F.      POLICE- Mayor Shannon Weikert reported that there were no increases in the Police budget which was completed at the last Police meeting.  He also relayed that there would be an ad in the paper looking for a new officer as there are hours that are not able to be covered with current employees.

 

G.     WATER AUTHORITY- nothing new

 

MAYOR- nothing new

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – December 19, 2017 6:00 pm.                          

NEXT MEETING – December 19, 2017 7:00 pm.        

ADJOURNMENT- 8:00 pm.

 

                       

 

 MINUTES FOR NOVEMBER 19, 2017

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING NOVEMBER 19, 2017 @ 6:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILLY BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, TIM GOTSHALL, WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  NONE

 

President Billy Bair Jr. called the meeting to order and asked for any additions to the agenda.

Council discussed the 2018 budget figures.

Council had a discussion on enforcing the use it or lose it one week vacation rule, as the past few years this rule was not enforced, allowing an employee to be paid an extra week per year.  There was also talk on increasing the sewer rates as the Borough is still $13 dollars a month below the area average and the DEP has required the Borough to continue increases to show self-sufficiency.  Wages for employees were discussed.  Council agreed to a percentage increase evenly across the board.        

 

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – November 21, 2017 6:00 pm.                          

NEXT MEETING – November 21, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

       

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

                                                                   Eldred Borough Secretary

 

                                   

 

 

MINUTES FOR NOVEMBER 9, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING NOVEMBER 9, 2017 @ 6:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILLY BAIR JR., WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  JEREMY PRESCOTT AND JOE WARNICK.

 

President Billy Bair Jr. called the meeting to order and asked for any additions to the agenda.

 

Council discussed the 2018 budget figures.

 

Council had discussion on the CDBG bidders.  Billy had reservations on Cummins Construction even though they were the lowest bidder.

 

MOTION BY KORY 1ST, WAYNE 2ND TO ACCEPT CUMMINS CONSTRUCTION’S BID ON JUST KING STREET PORTION AND OMITTING THE PLATT STREET PORTION OF THE CDBG I&I PROJECT.  BILLY OPPOSED, MOTION CARRIED.

 

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION – November 19, 2017 6:00 pm.                          

 

NEXT MEETING – November 21, 2017 7:00 pm.         

 

ADJOURNMENT- 7:30 pm.

   

 

                                                                                               Respectfully,                 

 

                                                                                               Lou Ann Hurrle

                                                                                               Eldred Borough Secretary

 

                                   

 

 

MINUTES FOR OCTOBER 17, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING OCTOBER 17, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILLY BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDY CHASE, JACK BELL AND JOE WARNICK.

 

President Billy Bair Jr. called the meeting to order and asked for any additions to the agenda.

 

MOTION 1ST BY WAYNE, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF 

MOTION 1ST BY WAYNE, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KORY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

Some discussion was had on who would pay for broken or moved waterlines through the upcoming CDBG project.  Kory explained that if waterlines have to be moved the Borough should pay, if the lines are dug next to but not hit and they leak the Water Authority would be responsible to pay.  If, Kory explained the waterlines are hit dead on by mistake or otherwise by the contractor, that contractor would be responsible.

All agree that there is too much funding at stake to not move forward with this project and that the Borough should just take the chance that waterlines may need to be moved.

A.     BUDGET & FINANCE-  Council agreed that two work sessions are in order so that the budget can be ready by the November meeting.  All agree on November 9th at 6pm and a Saturday or Sunday to follow before the next meeting in order for all Council to be able to take part.

B.      LONG RANGE PLANNING- STREETS & EQUIPMENT- Compactor- Billy offered that he has heard from residents who are happy with the garbage collection as is and they have concerns over a compactor.  Kory agreed and had heard the same types of responses.

C.     PARKS & RECREATIONS- nothing new

D.  SEWAGE- CAP UPDATE- nothing new

E.      RIVER TRAIL- nothing new

F.      POLICE- Mayor Shannon Weikert updated the Council on a noise complaint that is ongoing involving neighbors and the Catholic Church bells in the Borough.  Currently, the Borough Ordinance addressing noise nuisances shows that the bells are not in violation of this ordinance.  Shannon then asked if Council would mind if he wrote to the head of State Police in order to request a response addressing the consistent speeding of State Police cars through the Borough of Eldred.  Council approved his request.

G.     WATER AUTHORITY- Kory reported that the Water Authority will be replacing several fire hydrants in the Borough this year.

MAYOR- nothing new

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – November 9, 2017 6:00 pm.                            

NEXT MEETING – November 21, 2017 7:00 pm.        

ADJOURNMENT- 7:40 pm.

 

                                                                                               Respectfully,

                                                                               Lou Ann Hurrle

                                                                                             Eldred Borough Secretary

 

 

MINUTES FOR SEPTEMBER 19, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING SEPTEMBER 19, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BRITNEY GREELEY, JOHN GREELEY, PENNY DANIELS-HAHN, SEANNA HAHN, CATHY GILBERT, SHANNON JOHNSTON, SANDY CHASE, JAMES KING, TOM VANSCOTER, CHRIS SCHWAB, CHIEF DON NEIS, PATRICK WALKER AND JOE WARNICK.

 

Vice President Kimberly Weikert called the meeting to order and asked for any additions to the agenda.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

SHANNON JOHNSTON USE OF BALLFEILD-  Shannon Johnston was offered the floor.  She explained that she just wanted to know if the Council had any objections to her using the ballfield for a wedding in January.  Council explained that the electric can be limited and the water would be off.  These were things that Shannon had planned for and expected.

 

Wayne offered the use of the dumpster for the event. Shannon asked about the cost of rental for the park, she was informed that there is no cost but donations are accepted.

 

MOTION 1ST KORY, 2ND WAYNE TO APPROVE MMO FOR THE PENSION. MOTION CARRIED AIF.

 

Council agreed to sign the Austin Security Renewal.

 

Kimberly read the CDBG resolution for allocation.

 

MOTION 1ST KORY, 2ND WAYNE TO ADOPT THE CDBG ALLOCATION RESOLUTION.  MOTION CARRIED AIF.

MOTION 1ST KORY, 2ND WAYNE FOR REALLOCATION OF FUNDS FOR ADMINISTRATION FOR CDBG.  MOTION CARRIED AIF.

MOTION 1ST KORY, 2ND WAYNE TO APPROVE THE PROPOSAL FROM INSCALE ENGINEERING.  MOTION CARRIED AIF.

 

Grinder Submittal- Purchase order for the new grinder was presented to Council.

 

MOTION 1ST WAYNE, 2ND KORY TO ACCEPT THE SUBMITTAL FOR THE GRINDER.  MOTION CARRIED AIF.

 

Dave Wolf Street Cleaned- Lou Ann explained that Dave Wolf asked if the streets could be cleaned before the snow comes to avoid gravel and rocks being plowed onto the sidewalks to avoid snow blowers throwing the debris at houses.

 

Council discussed this and decided Wayne will forward this information to Joe and Zach so weather permitting they may do it.

 

Robin Hours- Robin explained that she will be out of sick/ vacation time before the year is up.  She presented the idea of coming in early to make up the missed hours on her dialysis days.  Council agreed that this would be acceptable.

 

Street Lettering-  Wayne asked Council if the School could be billed for the lettering of the street as he believes that it was the School that wanted the letters in the first place.  Lou Ann presented an email from the school asking for bus stop signs to be put in place near the Tasty Snax.  The office will submit the lettering bill to the school and contact Pen Dot for the school to have the signs to be considered.

 

Locking Up Files- Robin explained that files may have been riffled through in the garage and that she suggests locking them up.  Council agreed that this should be done.

 

MOTION 1ST KORY, 2ND WAYNE TO BUILD PLYWOOD DOORS TO LOCK UP FILES.

MOTION CARRIED AIF.

 

Ordinance 163- Don explained that Facebook chatter had led to investigations on curfew violations and mischievous activity in town.  As a result, a list of 17 kids had been put together by the police in violation of this ordinance.  The police suggest an overhaul of this ordinance to allow a warning system and rates of fines to be reconsidered.  In the meantime, Council must decide how the current ordinance should be enforced.

 

After residents, Tom Vanscoter, The Greeleys and Hahns had the floor to explain their involvement and thought, the Council discussed options on enforcement and changes to the ordinance.  All agreed that a warning scale and fine adjustment should be put in place.  Until then the ordinance should be enforced as is.

 

The 17 should be given a warning and the ordinance should be changed with the adoption of the new ordinance book. 

 

A.     BUDGET & FINANCE-  in progress of discussion.

B.      LONG RANGE PLANNING- STREETS & EQUIPMENT- Compactor- nothing new

C.     PARKS & RECREATIONS- nothing new

D.  SEWAGE- CAP UPDATE- nothing new

E.      RIVER TRAIL- nothing new

F.      POLICE- nothing new

G.     WATER AUTHORITY- nothing new

MAYOR- nothing new

MOTION BY KORY, TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – October 17, 2017 6:00 pm.                              

NEXT MEETING – October 17, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

                                                                                               Lou Ann Hurrle

                                                                    Eldred Borough Secretary

 

 

MINUTES FOR SPECIAL MEETING AUGUST 29, 2017

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MONTHLY MEETING AUGUST 29, 2017 @ 6:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  VICE PRESIDENT KIMBERLY WEIKERT, TIM GOTSHALL, WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  PATRICK WALKER AND JOE WARNICK.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

The Council was updated on liquid fuels; 2 years must be used as 3 years are already encumbered and only 2 can be encumbered at a time.  Council chose to use the funds to pay for milling to be done by Jack Bell Excavating. 

 

Lou Ann updated Council on the information gathered on phone services and prices.  Council decided to discuss further at a later meeting.

 

Grinder quotes and descriptions were offered by Joe.  Council agreed with Joe that the Biss grinder is not sufficient for the Borough’s needs as it has no auto-reverse. 

 

After some discussion, Council decided to purchase the Task Master Grinder.

 

MOTION BY TIM, WAYNE 2ND TO PURCHASE THE TASK MASTER GRINDER FOR APPROXIMATELY $35,000.00 WITH INSTALLATION.  MOTION CARRIED AIF.

 

Kimberly gives Mr. Walker the floor.  He explains that the church bells ring and play music every hour on the hour throughout the day every day.  He works second shift and needs to be sleeping at these hours.  This, he explains is a nuisance to him.  Mr. Walker reports that he has approached the church on this matter to no avail.  Council lets him know that a report should be filed with the police.

 

MOTION BY KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION – September 19, 2017 6:00 pm.                          

 

NEXT MEETING – September 19, 2017 7:00 pm.        

 

ADJOURNMENT- 6:45 pm.

 

                                                                                               Respectfully,              

 

                                                                                               Lou Ann Hurrle

                                                                   Eldred Borough Secretary

 

                                   

 

 

 MINUTES FOR AUGUST 15, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING AUGUST 15, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  VICE PRESIDENT KIMBERLY WEIKERT, TIM GOTSHALL, WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  JACOB WHEATON, PHIL LABELLA AND JOE WARNICK.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

MOTION 1ST BY TIM, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

 

Discussion was had on what the CD is earmarked for and the Savings.  Robin will look into that and relay the information to Council.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

BLIGHTED BUILDINGS- Lou Ann updated Council on the buildings that Redevelopment and Housing are looking to help.

 

GRINDER- Kimberly explained that the grinder at the Shields lift station has failed and an estimate for a new one is $30,000 to $35,000.

 

Discussion was had on possible grant funding for the new grinder.  A special meeting will be called to approve the purchase of the grinder to allow for grants to be pursued, but time is of the essence.

 

Kory asked for the estimate to be put in writing and broken down for approval.

 

Council decided that savings would be the account to pay for the grinder. 

 

SHANNON JOHNSTON USE OF BALLFEILD-  Lou Ann reported that Shannon Johnston has asked to use Sullivan Field for a reception in January.  Permission has been given by Phil Labella, but she would like to know if the Council has any concerns.  Council decided to table this and let her know the electric will be off at that time.

 

PARK FENCE- Phil Labella reported that a wind storm knocked the fence down at the elementary school park.  He offered that the baseball fund is not in any way connected to the Borough and the baseball fund will pay for the repairs.  Phil mentioned the use of Sullivan field park and that there is no payment for that park.  Council suggested asking for a donation when callers ask about the use of that park.

 

PHONE LINES- Robin announced that the phone lines are experiencing trouble.  A tech has offered a rate of $55 per hour at 2-4.5 hours of work and a onetime fee to fix them.  Council asked for pricing from Spectrum and to have the Verizon tech put the work estimate in writing.

 

A.     BUDGET & FINANCE-  Council asked for a 6-month comparison to be ready for next work session.

 

B.      LONG RANGE PLANNING- STREETS & EQUIPMENT- Compactor- Wayne reported that Casella had suggested down by the sewer plant for the placement of a compactor.  The electric is already there.

 

Joe reported that the blacktopping will start the 28th of August and the storm water solutions near the Eagle will be done by Jack in the next 2 weeks.  

 

C.     PARKS & RECREATIONS- Discussed earlier.

 

D.  SEWAGE- CAP UPDATE- Nothing to report.

 

E.      RIVER TRAIL- Tim explained that the meeting with Jeremy Morey and other area conservation districts went well. He reported that there are other grants that the Borough could apply for in October.

 

F.      POLICE- Shannon relayed that the new office is coming along.  The car from Foster Township is still not ready.  Don asked for details on the speeding police cars on main street as without this it is hard to know if it was a legitimate emergency that may have required such a response from those officers.  Shannon offered that there are 2 new officers that started on the first day of Old Home Days.  The police presence was strong at Old Home Days as it was last year.  There were no problems reported and it was reportedly the biggest attendance as of yet.

 

G.     WATER AUTHORITY-  Kory reported that the Authority had no issues at hand other than nonpayment from customers. Wayne asked what Kimberly needed for a water tank grant.

 

MAYOR- Tim brought up that the Mayors report on the back of the bills was missing the mayor’s name.

 

MOTION BY KORY, TIM 2ND TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION – September 19, 2017 6:00 pm.                          

 

NEXT MEETING – September 19, 2017 7:00 pm.        

 

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

                             

                                                                                        Lou Ann Hurrle

                                                                                        Eldred Borough Secretary

                       

 

MINUTES FOR JULY 18, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING JULY 18, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILLY BAIR JR., TIM GOTSHALL, WAYNE KING AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  SANDRA CHASE, CATHY GILBERT AND JOE WARNICK.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

 

Joe questioned verbiage describing the area in which the school zone markings should be placed in June’s minutes, motion to approve the minutes had already been carried.  Joe then voiced his confusion about what he should paint on the road in the 15MPH school zone area.  Lou Ann reminded him that he has a copy of the permit that PennDOT issued and that it specifies the exact lettering permitted in that 15PMH school zone.  She will provide him with another copy.

 

Kory asked to get a copy of the current and before the current changes flood maps.

 

Kory also asked for the street light costs to be gathered by Robin for his review.

 

RON WELCH TREE-  discussion was had on replacing a fence that was ruined when a tree fell on it at Ron Welch’s house.  Joe reported that it may just be one post that needs to be repaired or replaced.  Council decided that Phil Labella should take care of this matter as the Parks Commissioner.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

RENAMING OF SEWER PLANT ROAD- Lou Ann read the results of the Facebook poll that allowed all interested parties to vote.  Lasher Lane came in 1st at 170 votes, Kendall Bridge Road came in 2nd at 70 votes and River Run Road came in 3rd at 32 votes.  Mayor Shannon Weikert voted to choose Kendall Bridge Road as the name to petition for after several Councilmen warned on choosing a family name as a road name.  McKean County 911 center will take the petition application and make the final approval of the name change.

 

BLIGHT-  Lou Ann reported that Kimberly and her had attended a blight meeting at the redevelopment and Housing office.  There was then a follow up conference call with the County.  There is some assistance available to Eldred and the owners of blighted buildings on Main Street.  Lou Ann asked for Council to approve the payment of asbestos testing in the cost range of $15-$30 for the Gabriel building as this is one of the buildings being looked at for this program. 

 

MOTION 1ST KORY, 2ND TIM TO APPROVE THE PAYMENT OF ASBESTOS TESTING FOR THE GABRIEL BUILDING.  MOTION CARRIED AIF.

 

COUNTY LIQUID FUELS- Robin reported that the county liquid fuels are $1,597 and asked if the council would like to encumber that amount.  Council chose to encumber the full amount.

 

Kory asked for a building permit expiration date of one year to be put in place.  After some discussion, council agreed that a provision should be put in place making permits expire in one year.

 

Council discussed changing the time limit on building permits so that they expire in 12 months rather than the 5 years that they are good for now.  Thought was given to current permits and grandfathering them in for one year from the date that this provision is approved or on their original expiration date if they are scheduled to expire sooner than the 12 months from the date of these provisions. 

 

MOTION 1ST KORY, 2ND WAYNE TO SUBMIT A PROVISION TO THE BUILDING PERMIT ORDINANCE TO INCLUDE AN EXPIRATION DATE OF 12 MONTHS FROM ISSUANCE OF A PERMIT AND ALSO ON EXISTING PERMITS IF THEY ARE SCHEDULED TO EXPIRE AFTER 12 MONTHS FROM THE ADOPTION OF THIS NEW PROVISION.  MOTION CARRIED AIF.

 

A.     BUDGET & FINANCE-  Robin will start getting the budget together for the Council to work on.

 

B.      LONG RANGE PLANNING- Compactor placement was questioned and what the concerns may be on either of the two locations to be considered.  Council decided to consult Casella in a meeting on which location may be best if a compactor were to be obtained.  Putting limits on what types of items would be able to be picked up by the Borough if the compactor were to be used, was also discussed.

 

C.     STREETS & EQUIPMENT- Wayne updated Council on the manhole covers and Railroad Ave. Blacktopping is hoped to be done during the end of August as other municipalities will be sharing the work at that time and this will save the Borough money.                          

 

D.     PARKS & RECREATIONS- Nothing to report.

 

E.   SEWAGE- CAP UPDATE- Billy explained that a few changes were added to the Chapter 94 report in hopes to get Platt, King and some of Main Streets done in addition to work originally cited.

 

F.   RIVER TRAIL- Tim offered that a river trail meeting to try to deem our part of the river a river trail is being scheduled for the upcoming week.  He will plan for it to be scheduled after 3:30 pm so that he may attend.

 

G.     POLICE- Shannon relayed that the police car from Foster Township is still not ready for pick up.  Kory announced that several residents have complained of police cars speeding on Main Street.  Shannon reported that the police are centralizing their main office to the Otto Township building.  Billy mentioned that there is not enough police presence at night.  Shannon disclosed that the police are in the midst of hiring a few officers that can work evenings and weekends so this issue may be addressed.

 

H.     WATER AUTHORITY- Kory reported that the Water Authority is hoping to finish Mechanic Street next year.  Kory did add that if the Borough opens the street this year the Water Authority may find a way to finish it this year.  Jack is looking to replace 2 or 3 fire hydrants this year; this is costly.  A discussion was had on trying to help the Water Authority get money.

 

MAYOR- Nothing to report.

 

MOTION BY KORY, TIM 2ND TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION –August 15, 2017 6:00 pm.                                

 

NEXT MEETING –  August 15, 2017 7:00 pm.        

 

ADJOURNMENT- 8:30 pm.

 

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

                                                                   Eldred Borough Secretary

 

                                   

 

 

MINUTES FOR JUNE 20, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING JUNE 20, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  VICE PRESIDENT KIMBERLY WEIKERT, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDRA CHASE AND JOE WARNICK.

 

MOTION 1ST BY TIM, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO CORRECT MAY 2017 APPROVED MINUTES TO READ “SCHOOL ZONE” NOT 15 MPH.  MOTION CARRIED AIF.

 

SUMMER HELP- Kory offered that Trey be given the position Monday if neither applicant passes their driver’s test or if both pass.  If just one passes, then that applicant should get the position.  Whichever way it turns out, Kory explained, someone needs to start Monday.

 

MOTION 1ST BY KORY, 2ND TIM TO HIRE TREY LEE IF BOTH APPLICANTS PASS OR BOTH FAIL, OR WHICHEVER PASSES IF ONLY ONE PASSES THEIR DRIVER TEST.  APPLICANT TO START MONDAY.  KIMBERLY OPPOSED.  MOTION CARRIED.

 

COMPACTOR- Council discussed gathering all costs expected and saving for budget talks later this year.

DRUG TESTING- Kory and Kimberly expressed concern over costs involved in the implementation of a drug testing program.

 

MOTION 1ST BY KORY, TO OPPOSE DRUG TESTING EMPLOYEES.

 

Tim suggests revisiting next year when handbooks are discussed.

 

KORY RESCINDS HIS MOTION.

 

EXEMPTION TO RENTAL REG.-Council decided to table this discussion for when the new ordinance book is adopted by council.

ID- Robin will get pricing on these.

RENAMING SEWER PLANT RD.- Lou Ann read the suggestions submitted by the community and offered that there will be a river float and clean up in August and it ends at the now Sewer Plant Rd.  This may be a good time to announce a winning name after a Facebook and mail in poll is taken.  Mayor Shannon Weikert agreed and asked that a poll be put in place to choose a name at July’s meeting.

INSCALE PROPOSAL-

 

MOTION 1ST BY TIM, 2ND KORY TO ACCEPT THE PROPOSAL FROM INSCALE ARCHITECTS OF $31,350.00 AND AUTHORIZING MCKEAN COUNTY REDEVELOPMENT TO AWARD INSCALE THE PROPOSAL FOR CDBG MODIFICATIONS.  MOTION CARRIED AIF.

 

ELECTRIC CONTRACT- Robin explained that our contract with Liberty Power will be up in December and the Borough has been approached by Progressive Energy with a good quote on electric prices.  After Robin’s presentation of the new pricing offered, Council agreed to make the change.

 

MOTION 1ST BY KORY, 2ND TIM TO ACCEPT THE NEW CONTRACT WITH PROGRESSIVE ENEGRY IN DECEMBER UNLESS IT IS POSSIBLE TO SWITCH SOONER.  MOTION CARRIED AIF.

 

MAYOR LETTER- Mayor Shannon Weikert read a letter of intent to charge marriage fees.

 

MOTION 1ST BY TIM, 2ND KORY TO ACCEPT THE MAYOR’S INTENT TO CHARGE MARRIAGE FEES.  MOTION CARRIED AIF.

 

Lou Ann read a letter from the Governor appointing Shannon Weikert as the Borough of Eldred Emergency Management Coordinator.

Robin reported that the Liquid Fuel Audit was completed and was found to be acceptable.

 

A.     BUDGET & FINANCE-  Kimberly updated the Council on the Flood Mitigation Grant.

B.      LONG RANGE PLANNING- Nothing.

C.     STREETS & EQUIPMENT- Joe is working on the stencils and painting the School Zone lettering. 

D.     PARKS & RECREATIONS- Tim asked about park repairs coming out of the park fund and reports that a dug out had a pipe hanging out of it.  The torn net at the ball field and its repair was discussed.

E.   SEWAGE- CAP UPDATE- Kimberly offered to talk to Billy about contacting DEP for him as she may have more time on her hands.

F.   RIVER TRAIL- Tim updated the Council on the river trail plans in surrounding areas.

G.     POLICE- Shannon reported the they are still waiting on the car purchased to be ready.  He also informed the Council that talk is going on about regionalizing a police data base.  Craig is officially retiring at the end of June.

H.     WATER AUTHORITY- Kory had nothing to report.  Jack hopes to have the hole in Main Street finished by next week.  Mechanic Street was discussed and putting that project off another year was contemplated.

 

MAYOR- Nothing.

MOTION BY KIMBERLY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –July 18, 2017 6:00 pm.                                    

NEXT MEETING –  July 18, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

                                                                                               Lou Ann Hurrle

                                                                     Eldred Borough Secretary

 


 

  MINUTES FOR MAY 16, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING MAY 16, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  JODY STONE, SANDRA CHASE, AND CATHY GILBERT.

 

President Billy Bair Jr. called the meeting to order.  Sandra Chase asked why the meetings are not just permanently changed to the third Tuesday of the month as this would avoid the school board meetings falling on the same day and time each month.  After some discussion, the Council agreed to change the meeting dates to the third Tuesday of each month.

Sandra Chase then asked about the possibility of drug testing employees as this is common practice at most places of business.  Council decided to consider this option.

Robin reminded Council that the school zone markings on the road by the school zone are not painted just yet.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

EMS FUNDING-  Lou Ann reported that the solicitor had found that the Borough Code does not appear to allow the donation to be made directly to The EMS school asking for funds.

Kory suggested that this topic be closed as it is not in his opinion something the borough should spend thousands on anyhow.  Some discussion was had and Billy suggested looking at it again in August.

COMPACTOR- Kory explained that he needed more time to set up a meeting with the Township to discuss negotiations. Kimberly reminded the Council to keep the compactor on the table for consideration.  Billy suggested starting with negotiations then considering both options.

SUMMER HELP-  Billy announced the names of applicants.  Council chose Jacob Wheaton as this would make his third year with the borough.  Charles Lee was the second summer help employee hired.

E&M PROPOSAL- Lou Ann offered a proposal sent by E&M to attempt to have FEMA re-zone the flood zone area in the borough and help with the flood mitigation grant.

 

MOTION 1ST BY KIMBERLY, 2ND TIM TO APPROVE E&M PROPOSAL UP TO $3,000. MOTION CARRIED AIF.

 

RIVERTRAIL- Tim explained that he had attended a river trail meeting for Allegany County and had the opportunity to listen to ANF and others in the long-term plan of connecting the water ways from Portville to Salamanca.  ANF has plans to connect Pennsylvania to this trail bringing Kayaking tourism to this area.  They would like to call it a 90-mile river trail.  Tim proposes joining ANF and taking part in this endeavor.

 

MOTION 1ST BY TIM, 2ND KIMBERLY TO APPROVE THE MEMBERSHIP FEE OF $120.00 INTO ANF.  KORY OPPOSED. MOTION CARRIED.

 

EIT ALTERNATES- Robin explained that the Borough needs 1st and 2nd Earned Income Tax alternates to be appointed. 

 

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPOINT CATHY GILBERT AND BILLY BAIR JR. TO THESE POSITIONS RESPECTIVELY. MOTION CARRIED AIF.

 

 ID TAG- Robin suggested getting name badges for Lou Ann and council.  Council asked that Robin find the pricing on these.

EXCEPTIONS TO ORD. 248- Lou Ann explained that there were a few rental registrations that had not come back yet.  One of which was asking for an exemption to the ordinance.  The property is under a land contract and the owner asked to be exempt from having to file as a rental property.

Council asked to have a list of suggested exemptions provided and they will pass some to be in effect as of December 2017 (for next years’ registrations).

RESOLUTION FOR CDBG MODIFICATION-

 

MOTION 1ST BY KIMBERLY, 2ND TIM TO ADOPT RESOLUTION TO APPLY FOR CDBG MODIFICATION. MOTION CARRIED AIF.

 

JUNIOR COUNCILPERSON- Kimberly explained that this is a program that would cost the Borough zero dollars and benefit the community in the way of educating and involving a younger generation of interested citizens in borough happenings.  Council agreed to take part.

Kimberly reported on what information was gathered at the PSAB Hershey conference on social media best practices and other precautions and suggested putting policies in affect.  She also covered meeting decorum and suggested a rule of order be adopted by council.

Some discussion was had on what parts needed to be replaced on the one ton.

 

MOTION 1ST BY KIMBERLY, 2ND TIM TO PURCHASE A PAIR OF FOUR WHEEL DRIVE UNITS FOR THE ONE TON. MOTION CARRIED AIF.

LAWN MOWER- Discussion was had on what type, how much to spend and whether it was necessary to purchase a new or used mower.

MOTION 1ST BY KIMBERLY, 2ND TIM TO ALLOW WAYNE TO USE HIS BEST JUDGEMENT IN PURCHASING A MOWER WITH A WARRENTY. KORY OPPOSED.  MOTION CARRIED.

Council discussed changing the meetings to the third Tuesday of every month as suggested by Sandy Chase. 

MOTION 1ST BY KORY, 2ND TIM TO CHANGE MONTHLY BOROUGH COUNCIL MEETINGS AND WORK SESSIONS TO THE THIRD TUESDAY OF EVERY MONTH. MOTION CARRIED AIF.

 

Discussion was had on the drug testing of employees.  The office will gather information on policy and drug testing procedures for review. 

The school zone markings to be painted at the new school zone were mentioned to not be done yet.  Wayne offered to approach Joe on this.

RIVER TRAIL UPDATE- Tim updated the council on the river trail plans and the last meeting he attended.

 

A.    BUDGET-  A copy of the budget had been printed Kimberly recommended the Council look over.

B.     STREETS & EQUIPMENT- Discussed earlier.

C.    PARK- Noting new to report.

D. SEWAGE- CAP UPDATE- Nothing to report.

E.     POLICE- Shannon reported the they are still waiting on the car to purchase to be ready.  Talk is going on about regionalizing a police data base.  Craig is officially retiring at the end of June.

F.     WATER AUTHORITY- Kory had nothing to report.  Jack hopes to have the hole in Main Street finished by next week.

G.    MAYOR- Nothing.

 

MOTION BY KIMBERLY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –June 20, 2017 6:00 pm.                              

NEXT MEETING –  June 20, 2017 7:00 pm.        

ADJOURNMENT- 9:15 pm.

             

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

  MINUTES FOR MAY 25, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD SPECIAL MEETING MAY 25, 2017 @ 3:30 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT:  NONE

 

Kimberly called the meeting to order and announced that a Resolution requesting a Flood Mitigation Grant of $157,500 from the Commonwealth of Pennsylvania to attempt to re-accredit the Levee.

Tim asked what the Borough cost would be.  Kimberly answered $23,625.00. 

Appointing an auditor was discussed.

 

MOTION BY TIM 1ST, WAYNE 2ND TO ADOPT THE RESOLUTION.  MOTION CARRIED AIF.

 

A few properties in the Borough with Property Maintenance Ordinance violations were brought to the attention of the Ordinance Enforcement Officer.

 

 

 

MOTION BY KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION –June 20, 2017 6:00 pm.                              

 

NEXT MEETING –  June 20, 2017 7:00 pm.         

 

ADJOURNMENT- 4:30 pm.

 

 

                                                                                               Respectfully,

                   

                                                                                               Lou Ann Hurrle 

     Eldred Borough Secretary

 


 

                                                 

MINUTES FOR APRIL 18, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING APRIL 18, 2017 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT BETTY BELL, JOE WARNICK, ZACH LASHER, JODY STONE AND JACK BELL.

President Billy Bair Jr. called the meeting to order.  In the Mayor’s absence to the early part of the meeting, Billy handed the meeting over to Vice President Kimberly Weikert.  

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY TIM, 2ND KORY TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

Robin informed the Council that the Salt Spreader parts can be paid out of the Highway Funds.  Council agreed to do that.

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

EMS Funding- Kimberly suggested to get in touch with Don Reed and the borough solicitor.  Tim offered to talk to Port Allegany Council.  The matter was tabled for next meeting.

Dump Bed-  Joe offered that a steel bed is $1500 less than stainless steel.  Some discussion was had on the different beds and the lifetime of the different materials. 

MOTION 1ST BY KORY, 2ND WAYNE TO PURCHASE A STEEL BED. MOTION CARRIED AIF.

Black Top- A milling quote from Jack Bell was read for $3500.00.

MOTION 1ST BY KORY, 2ND WAYNE TO ACCEPT JACK BELL’S QUOTE OF $3500.00 FOR THE MILLING OF ELM AND EDSON STREET.  MOTION CARRIED AIF.

LED Lights- Kory explained that he had not found any pricing better than what was presented by Wayne.  He then asked the council if the $2000 investment was something that should be made at this time. 

MOTION 1ST BY WAYNE, 2ND TIM TO ACCEPT THE QUOTE FROM HULL ELECTRIC FOR LED LIGHTING AS LONG AS THE PRICE INCLUDES BULBS TOO.  KORY OPPOSED.  MOTION CARRIED.

ANF- Kory stated that the Borough should wait on the membership until there are some changes in the Borough to actually promote.  Kimberly suggested looking again in 2018.  Some upcoming events were outlined by Lou Ann and changing the name of Sewer Plant Road was suggested.  Tim suggested having the Mayor highlight that event if it does come to fruition.

Compactor- Some discussion was had on whether the time of year would matter during this change might occur.  Billy suggested waiting to see if the prices ever even raise from the Township.  Robin offered that Chris Claycomb suggested asking the Township to lower or work with the pricing.  Wayne offered that the borough does make money now and does not have to make a change.  Kory suggested approaching the Township in negotiations. 

MOTION 1ST BY KIMBERLY, 2ND KORY TO HAVE KORY APPROACH THE TOWNSHIP WITH NEGOTIOATIONS ON THE CURRENT GARBAGE FEES. MOTION CARRIED AIF.

Tim asked what happened with the Senior Center breezeway.  Billy informed Tim that the Center took it down.  Tim asked if the Borough could have a stipulation put in the ordinance about putting up temporary structures and having them inspected.  Billy requested having a change that any new construction go through the Borough.

Billy read a resolution naming Robin as the pension administrator for the Borough Employees.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPOINT ROBIN AS THE PENSION ADMINISTRATOR FOR BOROUGH EMPLOYEES.  MOTION CARRIED AIF.

ATV Signs- Council discussed the need for signage on Borough streets.  It was decided to table this until notice is received by the Borough that these are a requirement. 

Summer Help- Wayne suggested using the same two employees as last year.  Billy and Kory ask for an ad to be put out notifying the public of the positions available and hiring at the May meeting. 

Robin explained that Career Link has an employee available that they will pay for 200 hours for.  Council decided to hire the free help from Career Links and still hire 2 summer employees.

Bill Bair Sr.-  Billy explained that the grate at Bill Bair Sr.’s house is not effective.  It was decided to change out the grate.

Quotes for the Railroad Street Project- Jack Bell’s quote for $5440 was read and accepted for the work to be done on Railroad Street.

It was asked that Robin check if Highway funds can be used to pay for that work.  Jack warned that they may require 12- 15” pipe and it would change the price of his quote.

MOTION 1ST BY KORY, 2ND TIM TO ACCEPT JACK BELL’S QUOTE OF $5440 ON THE RAILROAD PROJECT.  MOTION CARRIED AIF.

Quotes for the leaf pile-  Taylor and Armstrong’s quote of $2340 was read, followed by Jack Bell’s quote of $800.

MOTION 1ST BY KORY, 2ND WAYNE TO ACCEPT JACK BELL’S QUOTE OF $800 TO MOVE THE LEAF PILE.  MOTION CARRIED AIF.

 

Kimberly updated the Council on the Flood Protection Workshop.

McWapec- Lou Ann asked how many were planning to attend as RSVP’s were due by Thursday April 20th.  Kimberly and Shannon plan on attending.

 

A.    BUDGET-  Kimberly asked that council look at the Budget at the May work session just to do a mid-year check.

B.     STREETS & EQUIPMENT- Talked about earlier in the meeting.

C.    PARK- Noting new to report.

D. SEWAGE- CAP UPDATE- Billy offered to call Jeff and update him on the Township.  Then explained that the Chapter 94 Report is in.

E.     POLICE- Mayor Shannon Weikert reported on the Police Meeting.  He offered information that the police will be making the purchase of a police vehicle from Bradford Township within the next few weeks and that car will replace the Borough’s old car.  There was also a donation made by the Barton family to the police.  He had no update on the survey results on the Township regionalizing with Otto-Eldred.

F.     WATER AUTHORITY- Kory reported that the Water Authority meeting was very short.  They are mostly concerned with the water on Main Street right now.

G.    MAYOR- The Mayor mentioned that Tim had an idea about the Mayor becoming a more public figure and should offer a Mayor’s Corner on the back of the bills.  Mayor Shannon Weikert expressed interest in doing that and also making the announcement of any name change in Sewer Plant Road.

 

MOTION BY KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –May 16, 2017 6:00 pm.                              

NEXT MEETING –  May 16, 2017 7:00 pm.        

ADJOURNMENT- 8:35 pm.

 

                                                                                               Respectfully,

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary

 

                                   

 


 

  MINUTES FOR MARCH 14, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING MARCH 14, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT SANDY CHASE, PENNY KAHL, MARY SULLIVAN, ALLEN COOPER AND JACK BELL.

President Billy Bair Jr. called the meeting to order. 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF. 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

Some questions were had on what the sewer fund can be used for.  Robin will find out the answers for Council.

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Mary Sullivan addressed the Council with questions and concerns on the purchase and implementation of a garbage compactor and self-sufficient collection program.  Billy explained that the Council is just in the beginning stages of researching this idea and will be sure to keep the public informed of findings and decisions that the Council may make in this process.

A discussion was had on whether or not the Borough should spray the levee for weeds this year and the consequences of not spraying.

MOTION 1ST BY KORY, 2ND TIM TO TREAT FOR WEEDS ON THE LEVEE THIS YEAR. KORY OPPOSED.  MOTION CARRIED.

Billy reported that there are still unanswered questions on the Chapter 94 report and asked that Council work on finding them before Friday.

Tim shared information on the EMS training program that is looking for funding and the success that it is having in surrounding areas finding that funding.  Council decided to table the decision of whether to donate money to this group for next month to see where they stand in funds at that point.

Billy informed the Council that the standing water on Railroad Ave. is due to a backed-up culvert.  Penny Kahl reported that the water is all behind the building.

Billy let Penny know that it is now on Joe’s to do list and weather permitting it will be addressed.

Penny asked that her tenants and her personal household be allowed to take part in the Spring Cleanup.  Council agreed that as long as a business does not put out business garbage, residential tenants may take part.

Billy had noted that he would like to make sure that an alternate pick up area be set for large items to be thrown out so that they are not displayed on Main St.

MOTION 1ST BY KORY, 2ND WAYNE TO ALLOW AN EXCEPTION TO THE HOOK UP FEE FOR MR. FITZSIMMONS TO THE SEWER HOOK UP ORDINANCE, AS HE HAS ALREADY BEEN HOOKED UP IN THAT AREA AND IS JUST REPAIRING THE HOOK UP.   MOTION CARRIED AIF.

Wayne offered pricing on LED light fixtures for all of the Borough buildings.  Kory asked that Council wait for him to gather additional pricing for their consideration.

MOTION 1ST BY TIM, 2ND WAYNE TO APPROVE THE PURCHASE OF A SALT SPREADER FOR THE AMOUNT OF $750.00. MOTION CARRIED AIF.

Billy offered available dates for Spring Cleanup 2017.  Council agreed on May 22, 2017 for Spring Cleanup and that cost will remain at $30.00 with tires costing again an additional $3.00 at a limit of 4 tires per household.

A.    BUDGET-  Nothing new.

B.     STREETS & EQUIPMENT- Discussion was had on the purchase of a new dump truck bed.  Billy relayed pricing gotten by Joe on both stainless and aluminum beds.  Council agreed to continue looking at pricing and to include steel beds in that pricing.  Black topping Edson and Elm was talked about for this year.  Wayne offered that the Borough will need quotes on milling.  This was tabled for April’s meeting.

C.    PARK- Noting new to report.

SEWAGE- CAP UPDATE- Billy explained that additional information was needed to complete the Chapter 94 Report.  He asked that the council get their input to him by Friday March 17th.

D.    POLICE- Mayor Shannon Weikert reported on the police meeting:  Surveys were sent out to Township residents to gather information on how many residents would like to see a region department for their area.  The Mayor informed the Council that the Township Supervisors have expressed that they may not consider the results of that survey if less than 50% of the surveys are not returned.

The police have expressed that one of the vehicles has been having electrical problems.  Foster Township has a 2012 Charger for sale at $3500.00 that the police may purchase.

Don has been out for surgery, is doing well now and back in the office on light duty. 

E.     WATER AUTHORITY- Kory announced that the Water Authority Meeting will be Wednesday night and he will report at the April meeting any applicable information.

F.     MAYOR- Mayor reported that he attended the first of four Emergency Management Coordinator trainings that took place a few weeks ago, and he plans to make at least 2 more of them.  There will be a Hazard Mitigation meeting on March 21st that he will try to attend.  Tim offered to take his place if the Mayor cannot make it. Mayor Shannon Weikert then volunteered to clarify his political party affiliation, voter registration status and intention to run in November’s election.  The Mayor explained that he has no party affiliation and is registered to vote.  This is why, he explained, his name will not be on the ballot even though he has every intention of running for Mayor in November as a write-in. 

Kimberly reported that employee Zach Lasher will be on the ballot for election to Council and expressed concern that an employee on Council, even though it is legal, could lead to some difficult situations.

Billy asked that this topic not be discussed at a meeting.

Resident and business owner, Penny Kahl expressed concerns about a siding notice that the Borough mailed out with sewer bills this month.  Cost and ability to meet a timeline that the Enforcement Officer may put in place were her main concerns.  Secretary Lou Ann Hurrle informed Penny that the intention of the notice is to inform residents that any warning they may receive regarding siding this Spring, will provide time for that resident to show that they are either working on funding or repairing violations.  A warning will spur a follow up then a new date will be given and so on.  No tickets are necessary as long as the owner is actively working toward fixing the problem.

MOTION 1ST BY KORY, 2ND TIM TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –April 18, 2017 6:00 pm.                            

NEXT MEETING –  April 18, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

   

                                                                                               Respectfully,

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary

 

                                   

 


 

  MINUTES FOR FEBRUARY 13, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING FEBRUARY 13, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT JOE WARNICK, BILL BAIR SR., AND JACK BELL 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Council discussed membership to Allegheny National Forest as a representative presented the benefits of membership at the work session.  Council agreed to look at this again in April.

A letter from Marty Causer’s office notifying council of a meeting in March on the topic of the new EMS training program in Port Allegany.  Tim offered to attend the March 9th meeting.  Council will email Tim any questions or concerns they wish to have brought up.

Council discussed plans to update the restroom in the Borough office. It was decided that there should be just one stall and the engineering plans from the library should try to be used.

A garbage compactor was talked about.  Billy explained that this was just one of the ideas that were being thrown about as an alternative for garbage pickup.

Council decided to give the furnace replacement job to Tim to have the contractor that is taking care of the Fire Hall’s HVAC problems get a quote to the Borough as Howard’s has not followed through with replacing the furnace.

Discussion was had on the ice accumulation on Edson Street near the Cochran’s residence.  Wayne offered to look at the issue.

Billy signed an invoice for the MCRA for Stiffler and McGraw.

Bids were opened for the back hoe in this order:

$3,690.00- Fred Carlton

$3,506.52- Tom Black

$3,755.00- Robert Benson

$3,500.00- Ron Ruttenburg

$4,543.21- Robert Butters

$3,356.00- Cliff Conner

Bid was awarded to Robert Butters for one back hoe at the price of $4,543.21

Bids for the riding lawn tractors were opened in this order:

$400 For one or $800 for both- Ron Ruttenburg

$600 For one- Paul Kriner

Bid was awarded to Paul Kriner for one tractor at $600 and Ron Ruttenburg for one tractor at $400.

A Floodplain Workshop through DEP was approved to be attended by Kimberly and Lou Ann in April.  All lodging and food are to be covered by DEP.

The temporary breezeway at the Senior Center was discussed as they are looking to have an exception to the permitting process and sidewalk ordinance.  Council asked that McKean County Housing be called as they may be the overseeing entity for the Senior Center.

Kimberly asked that the Home Depot Grant information be forwarded to the library.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO SEND LOU ANN TO THE PSAB CONFERENCE IN MAY 2017 PAYING THE FEE OF $260.  BILLY AND KORY OPPOSED.  MOTION CARRIED.

A.    BUDGET-  Nothing new.

B.     STREETS & EQUIPMENT- Elm and Edson Streets are planned to be blacktopped.  Mechanic Street is expected to be worked on by the Water Authority.  Council is looking into the purchase of a mini excavator and one zero turn mower.

C.    PARK- Noting new to report.

D.             SEWAGE- CAP UPDATE- Billy reports that there are no leaks on the recent fixes and the I&I is not going down as fast as it should be.  He hopes that the Township can be brought in soon and states that we are waiting for DEP’s approval to do this.

E.     POLICE- The Mayor updated on the letter that went out to the Township residents surveying their interest in a Regional Police Department.  He offered that a newspaper article has recently outlined the costs to the residents if they do not Regionalize.

Resident Bill Bair Sr. asked about the police coverage that would be available if this regionalization were to happen.  Bill Bair Jr. explained that the police cover a wide area now with fewer hours.  Regionalization would mean more police and more hours.  This would provide for the coverage needed for the entire area.  Relying on the State Police is not feasible as they take up to four hours to arrive when called now. 

F.     WATER AUTHORITY- Nothing to report.

G.    MAYOR- No update at this time.

MOTION 1ST BY TIM, 2ND KIMBERLY TO ADJOURN THE MEETING.  MOTION CARRIED AIF

NEXT WORK SESSION –March 14, 2017 6:00 pm.                          

NEXT MEETING –  March 14, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

                                                                                         Lou Ann Hurrle

 

     Eldred Borough Secretary

 


 

MINUTES FOR JANUARY 10, 2017

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING JANUARY 10, 2016 @ 7:00 PM IN THE BOROUGH OFFICE

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT DANA SPITLER.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

Dana Spitler approached the council with an opportunity to help fund an EMS program to be held at the Vo-Tech Center in Port Allegany.  After discussion council expressed concern as to whether Borough Code would allow such a donation.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Some discussion was had on the purchase of cell phones for Joe and Zach and why council wanted them in the first place.  Council agreed that just one phone would be sufficient. Robin expressed that she can take care of calling to switch the alarm company call to go to the new phone when appropriate. 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE PURCHASE OF ONE PHONE AND OTTERBOX TYPE CASE. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPROVE A PSAB GRANT CLASS FOR LOU ANN $100.00 PLUS GAS AND FOOD. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPOINT STEVE TROUPE TO THE WATER AUTHORITY. MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KORY TO DOUG STANNARD TO SHADE TREE COMMISSION. MOTION CARRIED AIF.

Rental Registration forms were looked over and approved for send out to be returned by March 1st. 

Robin approached the council to allow the making up of hours to avoid using all of her sick and vacation time on dialysis.  Billy and Tim offered that Robin is just looking to change her schedule.  Kory relied on the newly approved handbook and suggested following the protocol set forth in it.  Hours should be exhausted first then exceptions made at that point.  Reluctantly, Council agreed to follow through with the handbook rule.

Billy did request that a note be put on file from Robin’s physician stating the frequency of dialysis.

MOTION 1ST BY KORY, 2ND WAYNE TO APPOINT SHANNON WEIKERT AS EMC.  KIMBERLY OPPOSED.  MOTION CARRIED.

Topic of webcasting meetings was tabled until after Kimberly’s attendance at the PSAB annual conference.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE USAGE OF COUNTY LIQUID FUEL TO PAY THE STREET LIGHTS MONTHLY BILL FOR THE YEAR 2017.  MOTION CARRIED AIF.

Topic of abuse insurance coverage was tabled pending more information for February’s meeting.

MOTION 1ST BY KORY, 2ND TIM TO APPOINT ROBIN MAZURKIEWICZ TO TREASURER FOR 2017.  MOTION CARRIED AIF.

Council spoke about the need for a new computer for Joe’s office and decided on replacing Robin’s computer and passing hers onto Joe.

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPROVE THE PURCHASE OF A COMPUTER FROM STAPLES WITH AN OFFICE INSTALLATION PACKAGE. MOTION CARRIED AIF.

A bathroom upgrade was discussed.  Tim had asked that specs from Joe or engineer be had for the next meeting.

MOTION 1ST BY TIM, 2ND KORY TO APPOINT KIMBERLY THE VOTING DELEGATE AT THE PSAB ANNUAL CONFERENCE AND APPROVING HER ATTENDANCE WITH FEES AND LODGING. MOTION CARRIED AIF.

Placing the mowers and back hoe up for bid was approved by Council. 

MOTION 1ST BY TIM, 2ND KORY TO PASS A RESOLUTION DECLARING APRIL PA ONE CALL MONTH.  MOTION CARRIED AIF.

A.    BUDGET-  Nothing new.

B.     STREETS & EQUIPMENT-  Billy reported that both Edson and Elm Streets should be done this year.  He also reported that once the back hoe is sold there will be no equipment.  Wayne suggested a mini excavator as no surrounding municipality has one currently.  Billy asked Council to get prices and ideas for next meeting

C.    PARK- Noting new to report.

D.    SEWAGE- CAP UPDATE- Billy said that Joe has noted that I&I is not going down.  Joe is taking flow readings and will report what he thinks is going on.  It was asked of Wayne to get some pricing on garbage trucks.

E.     POLICE- Shannon reported on a right-to-know request that the department had received.

F.     WATER AUTHORITY- Nothing to report.

G.    MAYOR- No update at this time.

MOTION 1ST BY TIM, 2ND KIMBERLY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –February 13, 2017 6:00 pm.                      

NEXT MEETING –  February 13, 2017 7:00 pm.        

ADJOURNMENT- 8:45 pm.

 

                                                                                               Respectfully,

      

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

                                                                       


 

  MINUTES FOR DECEMBER 13, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING DECEMBER 13, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT BETTY BELL, SANDY CHASE, AND MARY SULLIVAN.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Betty Bell asked what the Council’s long range plan for the borough is.

Billy explained that a lot of our equipment is borrowed or rented and relying on other municipalities is not always efficient.  Billy also offered that the Council plans to continue to focus on the dike and complying with FEMA regulations.  Betty asked then if FEMA is a priority and Billy answered yes.  Billy continued on to mention the Borough plans to apply for Elm Street Designation in the long run. 

Billy explained that costs have gone up and that this year the Borough was close to the red. 

Sandy asked about the grant for the dike and if we can re-apply.  Kimberly informed her that there are others that the Borough can apply for and new administration may offer new opportunities.  Council offered insight to the possible investment of a garbage truck and that sustainability is a goal of the borough.  Rails to Trails and connecting waterways were other programs mentioned for the future of the Borough.  On that note Billy mentioned that the tax increase this year would also help to provide matches for grants that may be pursued in the future.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO ADOPT THE 2017 BUDGET.  MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO RAISE TAXES TO 6.5 MILLS.  KORY OPPOSED. MOTION CARRIED.

MOTION 1ST BY KORY, 2ND WAYNE TO ADOPT HANDBOOK REVISIONS EFFECTIVE JANUARY 1ST 2017.  CARIIED AIF.

Some discussion was had on what type of phones should be purchased for the sewer employees.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE EMPLOYEE BONUSES AS INCLUDED IN THE 2017 BUDGET.  WAYNE OPPOSED.  MOTION CARRIED.

Discussion was had on 2017 work session and meeting times and dates.  It was decided that they will be held on the second Tuesday of the month at 6pm and 7 pm with the exception of February’s meeting to be on Monday 13th. 

A letter from the Planning Commission asking the council for comments on the minor subdivision of the Williams Trust on Rt. 446 was presented.   Council had one concern as to whether Wimpy’s right of way was considered or not.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO SIGN A RESOLUTION AUTHORIZING 2013 CBDG PROGRAM MODIFICATIONS.  MOTION CARRIED AIF.

Kimberly read a thank you note from the senior center for the donation offered by the Borough.

MOTION 1ST KIMBERLY, 2ND KORY TO ACCEPT STIFFLER, MCGRAW AND ASSOC. PROPOSAL FOR A CHANGE ORDER.  MOTION CARRIED AIF.

Notice was read from Stiffler, McGraw and Assoc. that the bidding threshold will be raised for 2017 to $19,700 and quotes to $10,700.

A.    BUDGET-  Was discussed earlier in meeting.

B.     STREETS & EQUIPMENT-  Discussed earlier.

C.    PARK- Kimberly stated that the grant for the restroom should be announced Thursday.

D.    SEWAGE- CAP UPDATE- Nothing to report.

E.     POLICE- Mayor Shannon Weikert reported that the police appreciated the increase in funding from the Borough.  The police had decided on a small increase in pay.  Don and Craig had refused an increase. 

F.     WATER AUTHORITY- Kory reported that there are several small ongoing projects.

G.    MAYOR- Mayor Shannon Weikert reported that the Christmas parade and event on Main Street was a success.

MOTION 1ST BY TIM, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –January 10, 2017 6:00 pm.                        

NEXT MEETING –  January 10, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

     

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

 MINUTES FOR NOVEMBER 8, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING NOVEMBER 8, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  LAINIE KEPHART, TODD WHEATON, ZACH LASHER, JEREMY PRESCOTT, BETTY BELL, JODY STONE, SANDY CHASE, JACK BELL, FRANK CASSISCA, MARY SULLIVAN, TIM GOTSHALL AND JOE WARNICK.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

Frank Cassisca presented an opportunity for the Council to contribute donations to an emergency medic training program.

Mary Sullivan asked who is digging in the creek.  Billy responded that it is the Conservation District. 

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

Kimberly spoke about the budget worksheet and advised the Council to make a few changes to more accurately reflect actual figures.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Billy asked for nominations for the open Council seat.

Kimberly nominated Tim Gotschall Kory nominated Todd Wheaton.

KIMBERLY VOTED YES TO TIM GOTSHALL AND WAYNE VOTED YES TO TIM GOTSHALL.

KORY AND BILLY VOTED YES TO TODD WHEATON FOR THE COUNCIL SEAT.

SHANNON VOTED FOR TIM GOTSHALL.

TIM GOTSHALL WAS APPOINTED TO COUNCIL.

Billy called Tim Gotshall forward and Mayor Shannon Weikert swore in Tim Gotshall to council.

Council welcomes Tim to council.

A special meeting date was decided on for Sunday November 20th at 1 pm to approve the budget and other matters that may come before Council.

MOTION 1ST KORY, 2ND WAYNE TO SIGN AN AGREEMENT WITH PENNDOT TO AUTHORIZE ELECTRONIC ACCESS PENNDOT LIQUID FUEL WEBSITE.  MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KIMBERLY TO ADOPT FLOOD ORDINANCE #249 IN ACCORDANCE WITH FLOOD PLAIN MANAGEMENT ACT OF 1978.  TIM OPPOSED.  MOTION CARRIED.

MOTION 1ST KIMBERLY, 2ND WAYNE TO APPROVE STIFFLER AND MCGRAW INVOICE FOR I&I PROJECT.  MOTION CARRIED AIF.

Billy offered that it be made a standard practice to try to hold a question and answer session with potential councilmember nominees when appointing a new member is necessary.  Council agreed on this practice.

Kimberly expressed interest in having general business cards printed for Council.  Council agreed that this be approved.

MOTION 1ST TIM, 2ND KORY TO HAVE COUNCIL BUSINESS CARDS ORDERED.  MOTION CARRIED AIF.

Kory reported that a sewer drain near Shields’ house is consistently clogged and backed up.  Billy explained that is DOT’s responsibility and Joe confirmed this and offered that DOT has not been able to fix that problem.  Sealing the section was talked about which Joe advised against.

MOTION 1ST KIMBERLY, 2ND KORY TO SIGN AN AGREEMENT WITH THE CONSERVATION DISTRICT ON THE BARDON BROOK PROJECT.  MOTION CARRIED AIF.

Council looked over the Colbert subdivision and had no comments to offer.

Kory proposed offering the traffic light for loan to display at the historical society. 

MOTION 1ST KORY, 2ND TIM TO LOAN THE BOROUGH TRAFFIC LIGHT FOR DISPLAY TO THE HISTORICAL SOCIETY.  MOTION CARRIED AIF.

Some discussion was had on the Borough providing a $250 clothing allowance rather than uniforms for the sewer workers.

MOTION 1ST WAYNE, 2ND KORY TO REPLACE THE UNIFORM SERVICE WITH A $250 PER YEAR CLOTHING ALLOWANCE TO BE PAID OUT ONCE PER YEAR WITH RECIEPTS.  MOTION CARRIED AIF.

Kory asked that a copy of the DMR reporting process be given to all four employees and that it be figured out how to do this electronically by all employees.

Zach explained that this was something called upon by Lou Ann in the past and that no response was had from DEP on how to connect to the online reporting process.

Billy offered that the old office computer may be able to replace the computer in Joe’s office. 

Conversation was had on providing internet at the plant and getting a new laptop for the sewer.  Discussion was tabled for a later date.

Billy asked about getting 2 prepaid phones for the sewer employees.

Kimberly explained that overtime for weekend hours is a large portion of payroll budget. Rotating weekends was discussed as was few weekday hours to compensate hours. 

Secretary position was talked about but tabled for the special meeting.

Bonuses and raises were discussed but tabled for the special meeting.

Council asked Tim to find out if the siren was something that the Borough had to have.

Handbook changes were tabled for the special meeting.

Physical therapy hours and whether they should be counted as worked hours for overtime purposes was discussed.

Council agreed to pay as hours worked for physical therapy as the injury occurred during work hours.

Council then agreed that scheduled weekend hours are to be paid as overtime.

Billy read an update on the I&I construction project.

A.    BUDGET- 

B.     STREETS & EQUIPMENT-  Nothing to report.

C.    PARK- Nothing to report.

D.    SEWAGE- CAP UPDATE-

E.     POLICE- Mayor Shannon Weikert reported that the police worked on their budget and are looking for an increase from the Borough and Township to help cover salary.

F.     WATER AUTHORITY-

G.    MAYOR- Nothing to report.

MOTION 1ST BY KORY, 2ND TIM TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – December 8, 2016 6:00 pm.                     

NEXT MEETING –  December 8, 2016 7:00 pm.        

ADJOURNMENT- 9:30 pm.

 

 

 

                                                                                               Respectfully,

  

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

SPECIAL MEETING

 

 MINUTES FOR NOVEMBER 20, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING NOVEMBER 20, 2016 @ 1:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BETTY BELL, SANDY CHASE, CHRIS CLAYCOMB AND CHEIF DON NEIS.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

Chris Claycomb addressed the Council.  He explained the changes in the police budget and expressed the need for increased funding from the Township and the Borough.  Budget is currently $44,000 and they are hoping to increase to $60,000 to allow for increased salary due to more police presence. 

Discussion was had on the police budget and what kind of funding the Borough might allot for the police.

Council suggested that the police and township hold a meeting to get public participation and have a survey done.

Some conversation was had on whether the Township should pay a larger portion to the police than the borough, based on their larger size.

Discussion was had on raising taxes.

Some conversation on employee health insurance changes was had.  Billy offered that the Borough should pay for the employee premiums to help offset any out of pocket expenses.

Tim proposed deciding on a new plan.

MOTION 1ST KORY, 2ND KIMBERLY TO ENROLL IN UPMC SBA GOLD PPO.  MOTION CARRIED AIF.

MOTION 1ST KORY, 2ND KIMBERLY TO CONTINUE WITH AN 80/20 PREMIUM PLAN.  BILLY OPPOSED.  MOTION CARRIED.

Budget discussions continued with the new figures available from the health care plan changes made.

Wages were discussed and changes in how sick time and paid time off should be labeled. 

The Secretary position was looked at.  Lou Ann expressed that the position does encompass more work than when it was first put in place and can maintain a full-time work load. 

MOTION 1ST WAYNE, 2ND KIMBERLY TO RAISE THE SECRETARY POSITION TO 40 HOURS PER WEEK AT A $13.00 PER HOUR RATE.  KORY AND BILLY OPPOSED.  MOTION CARRIED.

Robin reminded Council to look at vacation changes.  Council agreed that the current wait time of 5 years for an increase in vacation is out of date.

Rotating weekend shifts at the sewer plant were discussed. 

MOTION 1ST KORY, 2ND KIMBERLY ONE EMPLOYEE IS TO WORK 2 HOURS SATURDAYS AND ONE EMPLOYEE IS TO WORK 2 HOURS SUNDAYS AT THE SEWER PLANT WITH SCHEDULING TO BE WORKED OUT BETWEEN THE EMPLOYEES.  TIM AND BILLY OPPOSE.  MOTION CARRIED.

MOTION 1ST KIMBERLY, 2ND WAYNE TO RAISE EMPLOYEES’ WAGES UP TO AN EVEN DOLLAR AMOUNT.  JOE RAISED TO 20 DOLLARS PER HOUR, ZACH TO 17 DOLLARS PER HOUR AND ROBIN TO 15 DOLLARS PER HOUR.  TIM AND KORY OPPOSE AND BILLY IN FAVOR.  MOTION CARRIED.

Vacation time was discussed again.  Betty Bell offers that employees should not have to use it to be paid out on it as they have earned that time.  Shannon explained how time is accrued at the hospital.  After some discussion, a motion was made.

MOTION 1ST KORY, 2ND KIMBERLY TO CHANGE THE WAITING PERIOD ON VACATION TIME INCREASES TO 1 YEAR GRANTING 1 WEEK, 3 YEARS GRANTING 2 WEEKS, AND 7 YEARS 3 WEEKS.  MOTION CARRIED AIF.

MOTION KORY 1ST, KIMBERLY 2ND VACATION TIME IS TO BE PAID AS FOLLOWS:  1 WEEK IS ON A USE IT OR LOSE IT BASIS.  ALL REMAINING VACATION MAY BE PAID OUT WITHOUT USE AT A RATE OF ONE WEEK MINIMUM AS REQUESTED BY EMPLOYEE.  MOTION CARRIED AIF.

Handbook was asked to be updated to include these changes and state that employees are signing that they received, not that they agree with, the handbook.  These changes will be up for approval at the December 2016 meeting.  Employee signing page is expected to be handed out with the new handbook January 1st and signed and returned by January 30, 2017.

Discussion was had on raising taxes, sewer and possibly adding a garbage truck and services to the Borough.

MOTION KIMBERLY 1ST, WAYNE 2ND TO RAISE TAXES ¾ OF A MILL.  KORY AND TIM OPPOSED.  MOTION CARRIED.

Billy offered that there will be equipment that will need replaced this upcoming year.

How will be given to the Police was discussed.

It was decided that a total of $28,000 be given to the Police and all council agreed.

$1,000 was agreed to be given to the Fire Department in addition to what was given last year. 

MOTION KORY 1ST, KIMBERLY 2ND TO POST THE PROPOSED BUDGET.  MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – December 8, 2016 6:00 pm.                     

NEXT MEETING –  December 8, 2016 7:00 pm.        

ADJOURNMENT- 4:00 pm.

 

             

 

                                                                                               Respectfully,

 

    

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

                                                           


 

  MINUTES FOR OCTOBER 18, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING AS RESCHEDULED ON OCTOBER 18, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  TREASURER ROBIN MAZURKEIWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JODY STONE, BETTY BELL, JACK BELL, TIM GOTSCHALL, RANDY SHAY, SHANNON WEIKERT AND JOE WARNICK.

President Billy Bair Jr. acted as Mayor.

Vice President Kimberly Weikert called the meeting to order as acting President, asked for public or council input. 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

Wayne asked for the September 2016 meeting minutes to be corrected to reflect Billy as motioning for Wayne to be appointed president pro tem.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AMENDED MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Kimberly read a resignation letter from James McDonald resigning from Council and Otto Eldred Police Depart Chairperson.  

MOTION 1ST KORY, 2ND WAYNE TO ACCEPT JAMES MCDONALD’S RESIGNATION.  MOTION CARRIED AIF.

Kimberly read a resignation letter from Mayor David Gold.

MOTION 1ST KORY, WAYNE 2ND TO ACCEPT DAVE GOLD’S RESIGNATION. MOTION CARRIED AIF.

Wayne nominated Shannon Weikert for Mayor.

Kory explained that he did not feel that he had enough information on any interested party for Mayor to allow him to nominate or vote for any candidate.

Shannon Weikert accepted the nomination.

MOTION 1ST WAYNE, TO APPOINT SHANNON WEIKERT AS MAYOR, KIMBERLY ABSTAINED DUE TO CONFLICT OF INTEREST, KORY OPPOSED, BILLY 2ND (ACTING AS MAYOR). MOTION CARRIED.

Wayne informed Shannon that he has 10 days to notarize an affidavit of residence and be sworn into office.

Kory nominated Todd Wheaton for council.

Wayne says that he is not familiar enough with candidates to vote or nominate.

Billy asked present individuals interested in seating as council to tell why they are interested in council membership.

Tim Gotshall expressed that his interest is based on his determination to stay and be present as a council member throughout the remainder of the term.  He added that he is an active member of the community and feels that that is an important part of being a council member.

Kimberly nominated Tim Gotschall.

MOTION 1ST KORY, TO APPOINT TODD WHEATON TO COUNCIL, WAYNE OPPOSED, KIMBERLY OPPOSED. MOTION DENIED.

Billy offered that council table appointing a councilmember for next meeting to allow for interviewing of potential councilmembers at the November 8, 2016 work session.

MOTION 1ST WAYNE, KORY 2ND TO INTERVIEW POTENTIAL COUNCIL MEMBERS AT THE NOVEMBER 8, 2016 PUBLIC WORK SESSION.  MOTION CARRIED AIF.

Tim Gotschall asked why council did not hold a question forum for Mayoral candidates also.  Wayne and Billy explained that the council was familiar with the interested parties and clarified that council members are more frequently involved in the voting process warranting a more intense involvement in borough business.

Council discussed the Borough paying for MCWAPC attendees.  They concluded that only Council attendance fees be paid for, not their guests.

State Liquid Fuel- Robin updated Council; the Borough received $26,319.73 in state liquid fuel.

Updating Sewer Hookups- Billy informed the council and public that residential lines that are found to be fashioned out of clay will need to be replaced with PVC.  He asked that council decide on a time frame and penalty for not complying.

Matter was tabled for work session discussion.

School Crosswalk- Lou Ann reported that DOT requires a letter asking for a permit to mark the street at the new speed limit signs by the school on Main Street.  It is free and Joe can do the painting.  Council agreed to have the letter written.

64 King Street- Robin reported that the owner is still M. Waldron and the company caring for the estate is putting the property through foreclosure.  The sewer bill has been sent to their property preservation department as they have paid the taxes recently and may pay the sewer bill.

DCNR Grant Class-  Lou Ann informed the council of two free classes to take place in November that she would like to attend as they should prove to be beneficial to the Borough. 

MOTION 1ST KORY, WAYNE 2ND TO APPROVE LOU ANN HURRLE TO ATTEND STATE COLLEGE AND PITT. BRAD. GRANT TRAINING CLASSES NOVEMBER 9 AND 10, 2016.  MOTION CARRIED AIF.

Certificate of Millage- Robin reminded the council of the impending deadline for changing the millage for the 2017 year.

Todd’s Sewer for Garage- Robin informed the Council that Todd’s Garage has not been charged for sewage and needs to be.  Council agreed to charge as of November 1, 2016.

A.    BUDGET-  Work session to be scheduled for November 5, 2016 8 am at the Borough office to work on the budget.  Kimberly reported that the liquid fuel cannot be used to cover the borough’s $15,000 obligational match for the CDBG.  It will have to come from the general fund and be reimbursed through liquid fuel expenditures.

B.     STREETS & EQUIPMENT-  Nothing to report.

C.    PARK- Nothing to report.

D.    SEWAGE- CAP UPDATE- Was discussed earlier in meeting.

E.     POLICE- Robin reported that the police are having a lot of office work to do and this is what is using up their hours.  Billy pointed out that the department is running on an underfunded budget.

F.     WATER AUTHORITY- Kory reported that the Water Authority will get to the Mechanic Street project next year.

G.    MAYOR- Nothing to report.

MOTION 1ST BY KORY, 2ND WAYNE TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – November 8, 2016 6:00 pm.                     

NEXT MEETING –  November 8, 2016 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

  

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

MINUTES FOR SEPTEMBER 13, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON SEPTEMBER 13, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKEIWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JODY STONE, BETTY BELL, JACK BELL, ATTORNEY TONY CLARK AND JOE WARNICK

President Bill Bair called the meeting to order, asked for public or council input and reminded the public of public input times during meetings.  Betty Bell asked about street closings during construction.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

Kimberly asked for the August 2016 meeting minutes to be corrected to include her in attendance for that meeting.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE THE AMENDED MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KIMBERLY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Billy asked that the office make the ATM card available to Joe and Zach for fueling purposes at Munchies.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

WATER AUTHORITY AUDIT- Jack reported that the audit is still not available from their auditor and Carla will make it available to the Borough as soon as the Authority has the audit back.

FLOOD MITIGATION ORDINANCE- Lou Ann read through the choices available as Council made their decisions on the Flood Plain Ordinance draft variations.

TONY CLARK- Attorney Tony Clark recapped the handbook and “sick days accumulated payout” questions at hand.  He stated that the council should take note that according to his interpretation, the most the staff could have accumulated from the time of the 50-day cap on sick days and now is 75 days.  This would be including 25 additional days from the time of the cap being instituted and July 2016 when the Borough decided to change the time of payout and do away with the sick day accumulation program.

He then offered that the payment of the additional 25 days would be at the discretion of Council.

WATER AUTHORITY PAYMENT REQUEST FOR BOROUGH EMPLOYEES- Kory explained that Joe and Zach are due 28 hours each and moved for a motion allowing the Borough to pay the employees 28 over-time hours each, then billing the Water Authority for half of the wages.  Motion not carried.

Kimberly stated that the Water Authority outsourced the employees for their own use adding that they were not Borough employees at the time of the work provided.

Billy explained all three entities often work together to help one another, Jack Bell Excavating, Water Authority and the Borough.

Jack Bell interrupted the meeting with an offer to pay the employees then spat several pornographic directives towards Councilperson Kimberly Weikert. 

Kimberly shared with Jack that there would be time for public input later in the meeting.

Attorney Tony Clark followed up with the suggestion that the Borough pay the workers and worry about assigning responsibility later.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY JOE AND ZACH FOR 28 OVER TIME HOURS WORKED EACH ON BROKEN WATER LINES AND BILL THE WATER AUTHORITY FOR HALF OF THAT TOTAL AMOUNT. KIMBERLY

OPPOSED.  MOTION CARRIED.

PRESIDENT PRO TEM- Billy nominated Wayne.

MOTION 1ST BY BILLY, 2ND KIMBERLY TO APPOINT WAYNE AS PRESIDENT PRO TEM. MOTION CARRIED AIF.

James announced that he would be resigning at the October meeting due to his upcoming relocation outside of the Borough of Eldred.

Billy, Kimberly and Jack discuss forming a standard procedure for calling Borough employees out for emergencies for both the Borough and Water Authority.

MCWAPEC- Five attendees were approved for October’s MCWAPEC dinner to be held in Coudersport.

PENSION-

MOTION 1ST BY JAMES, 2ND WAYNE TO EXTEND THE MMO AGREEMENT FOR EMPLOYEE

PENSIONS. MOTION CARRIED AIF.

RESTROOM- Joe had updated Council on the office restroom repairs carried out earlier in the month.

COMMERCIAL INSURANCE RENEWAL- Robin informed Council that the insurance would need renewed at the October meeting.  This was tabled for that meeting.

ZONING FEES FOR CRAIG-  It was confirmed that the fee to be paid to the Zoning Inspector is $25 and this amount should be paid out to Craig Switzer for his services on King Street this year. 

MOTION TO SELL UNNEEDED OFFICE ITEMS-

MOTION 1ST BY KIMBERLY, 2ND JAMES TO APPROVE THE SALE OF SURPLUS OFFICE ITEMS (VALUED UNDER $1,000) ON THE WEBSITE AND ANY OTHER MEANS. MOTION CARRIED AIF.

TRICK OR TREAT- Council agreed to allow trick or treating on October 31st from 6:30 pm until 8 pm

HOUSE NUMBERING- Lou Ann explained that there is an ordinance in affect requiring that Borough Residents display house numbers on their homes.  She asked that it be allowed to inform residents via Facebook, Borough website and the back of the bills that this is important to emergency and Borough officials.

Council agreed.

PARKING ON KING AND EDSON STREET- Billy reported that at the pre-construction meeting there was talk of either a no parking or one-way directive being used during construction.  He went on to explain that there will be information made available as construction moves throughout the Borough.

FALL CONFERENCE- Kimberly offered an invitation to the Fall Conference and expressed interest in attending.

MOTION 1ST BY JAMES, 2ND WAYNE TO PAY FOR KIMBERLY TO ATTEND THE FALL CONFERENCE IN GETTYSBURG, PA. MOTION CARRIED AIF.

AMENDING THE BUILDING CODE- Wayne asked the Council to consider lessening the length of time a building permit is good for and lowering the permit size threshold from 1000 square feet.

Billy asked that Wayne have these proposed changes written up for Council consideration.

MARY MARGARET LETTER OF RESIGNATION- Billy announced that Tax Collector Mary Sullivan will be retiring in 2017.

DONATING TO EMERGENCY SERVICE TRAINING-

MOTION 1ST BY KORY, 2ND WAYNE NOT TO DONATE $2000 PER YEAR FOR THE NEXT THREE YEARS AS ASKED FOR BY THE ESSENTIAL EMERGENCY SERVICE TRAINING ADVISORY BOARD. MOTION CARRIED AIF.

A.    BUDGET-  Work sessions to be scheduled to work on the budget.

B.     STREETS & EQUIPMENT- Wayne pointed out that there is a backhoe that the Borough does not                   use anymore at the shop and inquired about adding it to equipment to sell.

C.    PARK- Wayne answered questions on the border and fill at the park.  The Border is done; fill is on hold.

D.    SEWAGE- CAP UPDATE- Billy announced that the pre-construction meeting would be Wed. Sept. 14 at 10:30 am.

E.     POLICE- Nothing to report

F.     WATER AUTHORITY- Nothing to report

G.    MAYOR- Nothing to report

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – October 11, 2016 6:00 pm.                       

NEXT MEETING –  October 11, 2016 7:00 pm.        

ADJOURNMENT- 9:00 pm.

 

             

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                                   

 


 

  MINUTES FOR AUGUST 9, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON AUGUST 9, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JODY STONE, BETTY BELL, JEREMY PRESCOTT, JAMES SMITH, APRIL MCVINNY, PAUL MCVINNY, KEVIN CUMMINGS, WHITNEY THOMAS, KRISTEN TIM AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input. Council added a few topics to the agenda. 

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE AGENDA. MOTION CARRIED AIF.

CASA- Kristen Tim from CASA introduced herself and Whitney Thomas as representatives of a volunteer based not for profit child advocacy program.  She offered information on how to join and that trainings will begin in September.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

WATER AUTHORITY- Council asked if the Water Authority had ever submitted their audit to the Borough.  They had not.   After some discussion, Council asked that the audit be asked for the day immediately following the meeting and if it was not available it be found out why not and when would the audit become available.

MOTION 1ST BY KORY, 2ND JAMES TO MAKE A RESOLUTION TO APPROVE THE REQUEST OF A FLOOD MITIGATION GRANT FROM THE COMMONWEALTH OF PENNSYLVANIA TO BE USED FOR THE RE-ACCREDITATION OF THE ELDRED BOROUGH LEVEE.  MOTION CARRIED AIF.

ATV’S ON THE DIKE- Debra Plummer had asked that council be made aware of ATV’s tearing up the dike.  Billy asked James to notify the police of this matter.

LEADERSHIP MCKEAN-  Council was made aware of a program that the high school will be taking part in this year and that they are looking for community leaders to volunteer as role models in this program starting September 2016.

ASSIGNMENT OF COMMITTEE MEMBERS-  Kimberly and Billy spoke about putting committees back into place.  They suggested specifically Long-term Planning and Shade Tree.  It was discussed that the public along with the Council should man these committees.

Kevin Cummings asked that the Council consider reallocating more mills to the Fire Department.

There was some discussion on long range planning and budget at this point.

MOTION 1ST BY KIMBERLY, 2ND JAMES TO RESOLVE TO AUTHORIZE DUSTI DENNIS, THE EXECUTIVE DIRECTOR OF MRCA, TO SIGN THE LOWEST PROPOSAL FOR INSPECTION SERVICES ON THE ELDRED BOROUGH SEWER INFILTRATION REDUCTION PROJECT. MOTION CARRIED AIF. 

A.    BUDGET-  

B.     STREETS & EQUIPMENT-  Joe reported that Mechanic Street Project starts at the end of August.  Some discussion was had on closing parking off on Edson and Elm Street also at the end of August.  Kevin Cummings added that it will be important that people follow the no parking so the fire trucks can get by through construction.

James will bring this up to the Police.

MUNCHIES-  Michael Hahn approached the Council to ask for approval on his application for a liquor license for his restaurant to serve alcoholic beverages.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE OF MUNCHIES LIQUOR LICENSE APPLICATION.  BILLY OPPOSED. MOTION CARRIED.

C.    PARK-

D.    SEWAGE- CAP UPDATE- Billy reported that he will send the smoke tests as the inspections for the CAP. 

E.     POLICE- James updated Old Home Days went smoothly and had more coverage than ever with 6 officers on duty.  Police should be more visible from now on as training is done.  Don is getting safe quotes.  Officer Shelly’s parents donated $1000. to the department.  Council asked that a thank you letter be sent to them.  Sunday at 3 pm is the next meeting.

F.     WATER AUTHORITY- Kory stated that the authority agreed that they should pay half of the Borough employees salary for the time that they were called on to work for the Water Authority to fix water lines by the Water Authority, during their off duty hours from the Borough. The Authority feels that the payment needs to come from the Borough payroll and that the Water Authority will just bill the Borough for the equipment used during the water line breaks.

The Council expressed that the employees would then have to be paid overtime rates as they also worked their 40 hours for the Borough that week in addition to working for the Water Authority as their employees during their off time from the Borough.  Kory will ask the Water Authority if this is a rate that they will accept.  He also stated that he will remind the Water Authority that the Borough has yet to receive a copy of their audit.

G.    MAYOR- Mayor David Gold asked if we can have one of the old police cars sit in town sometimes to slow traffic or if the old speed signs are still working if we could have that down on Main Street.

Billy announced that there will be a new speed limit sign and speed limit on Main Street coming soon to comply with the school speed zone.

MOTION 1ST BY KORY, 2ND JAMES TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – September 13, 2016 6:00 pm.                   

NEXT MEETING –  September 13, 2016 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                                   

 


 

  MINUTES FOR JULY 12, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON JULY 12, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDY CHASE, JODY STONE, JACK BELL, CRAIG MAYNARD, BILLY BAIR SR. JEREMY PRESCOTT, JAMES SMITH, APRIL MCVINNY, PAUL MCVINNY, PHIL LABELLA AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input. Council added a few topics to the agenda. 

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

REDUCTION OF HOURS-  After some discussion, council agreed to change the “Vacation Time” wording in employee handbooks to “1 week of regular working hours of vacation”. 

Council asked to have the correct sick hours (a maximum of 50 days) accumulated for years prior to 2016 and a maximum of 5 days for years after to be reflected correctly on paychecks.

Council reported that Joe and Zach would like payout of past years’ sick time and Lou Ann and Robin would like to use their accumulated sick time.

Sick time payouts are requested to be paid in a separate check from regular weekly pay checks. 

According to Council, Joe is to be paid half of 400 hours and Zach half of 104 hours.

WORK SESSION- After discussion, council decided not to change work session time or dates.

Robin asked to have her hours put back at 40 hours per week.

After some discussion and public input, a motion was made.

MOTION 1ST BY BILLY, 2ND WAYNE TO REINSTATE ROBIN’S WORK HOURS TO 40 HOURS PER WEEK. BILLY AND WAYNE IN FAVOR, JAMES AND KORY OPPOSE.  MAYOR DAVE GOLD IN FAVOR.  MOTION CARRIED.

More discussion was had.  Kory expressed that this has been the second time that a motion has been reversed just one meeting after it had been set in place.

More input was shared by the public on this matter as conversation continued between Billy and Kory.

Billy concluded this topic by stating that taxes had not been raised in the Borough for over 15 years and that is the real reason behind the lengthy and heated discussions had by everyone this meeting.

FLOOD PLAIN ORDINANCE- Leslie Rhoads, an independent contractor for NFIP, called in for a conference call to explain the mandated ordinance and outline the Council’s choices with in that ordinance.

Council took notes and agreed to get back to Leslie with their decisions on the ordinance and after speaking to their solicitor.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE CBDG BID MCKEAN COUNTY REHABILITAION AND STIFFLER AND MCGRAW FINDS MOST ACCEPTABLE TO CARRY OUT THE 2016 CBDG PROJECT. MOTION CARRIED. CARRIED AIF.

 

PAVILION REFUNDS- Phil Labella explained that someone had reserved the pavilion for a date in August and had called to cancel after facing a death in their family.  He reported that his preference and protocol in the past has been no refunds.  After some conversation on the matter, council agreed that Phil should keep his policy as is.

MOTION 1ST BY JAMES, 2ND KORY TO DENY REFUNDS FOR CANCELLATION OF PAVILION RENTALS STARTING JULY 12, 2016. MOTION CARRIED. CARRIED AIF.

SUMMER FUN FEST- James reported that the event was a success and that no issues arose during or from the event.  He then thanked the volunteers and the events planning committee.  James informed the council that the committee was able to raise plenty of money to provide future events to Eldred.

Billy thanked James for his role in the Summer Fest of arranging the concert.

BOROUGH EMPLOYEES TO WATER AUTHORITY- Council explained that recently the Borough employees helped the Water Authority with water line breaks and the Water Authority asked if the Borough would pay half of their wages at straight time for that time frame.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE ELDRED BOROUGH TO PAY HALF OF THE WAGES TO BOROUGH EMPLOYEES FOR HOURS ALREADY WORKED WITH FOR THE WATER AUTHORITY UPON APPROVAL FROM THE WATER AUTHORITY AT THEIR JULY MEETING. MOTION CARRIED. CARRIED AIF.

Discussion was had about the Water Authority having the approval to call out the Borough workers in future emergency situations.

A.    BUDGET- Billy reported that he had asked Lou Ann and Robin to gather the last 2 years and half of this year actual expenditure figures by August so that the Council can start working on the 2017 budget.

B.     STREETS & EQUIPMENT- Wayne updated on the sidewalks to be replaced by the Borough and Top Notch Tree Service as a result of the tree removal and gave information about quotes he’s gotten from contractors to do the work.

C.    PARK- Wayne reported that topsoil and gravel would be needed for the playground and other projects.  Council agreed to get pricing from several suppliers.

D.    SEWAGE- Nothing to report.

E.     POLICE- James asked Don about coverage on Saturdays.  Don explained that the two new officers will be taking on those shifts after training.

F.     WATER AUTHORITY- Done earlier in the meeting.

G.    MAYOR- Nothing to report.

MOTION 1ST BY KORY, 2ND WAYNE TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – AUGUST 9, 2016 6:00 pm.                      

ADJOURNMENT- 9:00 pm.

NEXT MEETING – AUGUST 9, 2016 7:00 pm.        

 

             

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

MINUTES FOR SPECIAL MEETING JUNE 27, 2016

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR SPECIAL MEETING ON JUNE 27, 2016 4 PM IN THE BOROUGH OFFICE.  

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, JAMES MCDONALD, WAYNE KING, KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT: Jack Bell, Rob Eaton, Roger Freer, Brian Henderson and Joe Warnick.

Billy called the meeting to order.  After stating the reason for the meeting was to consider quotes for the Mechanic Street Project, quotes were looked at and discussed.  Duffy quoted $15,700.00, Henderson & PEE quoted $18,489.28 and Jack Bell quoted $ 11,265.00.

MOTION 1ST BY KORY, 2ND BY JAMES TO ACCEPT JACK BELL EXCAVATING QUOTE OF $11,265.00 TO COMPLETE THE MECHANIC STREET PROJECT. MOTION CARRIED AIF.

Kimberly updated the council on the Flood Mitigation Grant application and asked for $100 application fee to be approved for that grant.

MOTION 1ST BY KIMBERLY, 2ND BY KORY TO APPROVE A $100 APPLICATION FEE FOR THE FLOOD MITIGATION GRANT. MOTION CARRIED AIF.

Some discussion was had on the reaccreditation of the levee.  Council agreed to start the budget process early this year and Billy mentioned that he had already asked the office to prepare the last three years average actual and budgeted expenditures.

The changing of work session schedule was discussed.

Kimberly thanked Revitalize Eldred for the Summer Fun Fest and Concert.

MOTION 1ST BY KORY, 2ND BY JAMES TO ADJOURN THE MEETING AT 4:30 PM. MOTION CARRIED AIF.


 

MINUTES FOR SPECIAL MEETING JUNE 20, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR SPECIAL MEETING ON JUNE 20, 2016 10 AM IN THE BOROUGH OFFICE.  

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, JAMES MCDONALD, WAYNE KING, KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  NATALIE WHITMORE.

Billy called the meeting to order.  He then laid out the details of the project on Mechanic Street and the work that is being looked at getting done.  After some discussion Council is still not sure on whether bids, quotes or neither are needed in order to be in compliance of Borough Code. 

Lou Ann Called Gay Degolier of McKean County Housing to be put on speaker phone for her input on the situation.

Gay directed council to the solicitor.  Kimberly placed a call to the solicitor with no success as he was on vacation. 

Council agreed to put an ad in the paper looking for bids.

Billy expressed that it is important to do the right thing and that there are laws that we have to follow. He went on to say that the Water Authority should not be able to use the hole that the Borough gets dug if they do not also follow Borough Code.

Wayne called Carla of the Water Authority and let her know that they also need to get quotes. 

She said they should be able to do that and also get the audit to the Borough.  A special meeting was planned for Monday June 27th at 4pm.

MOTION 1ST BY KIMBERLY, 2ND BY WAYNE TO PUT AN AD IN THE BRADFORD ERA ASKING FOR QUOTES ON THE MECHANIC STREET PROJECT. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND BY WAYNE TO ADJOURN THE MEETING AT 11:00 AM. MOTION CARRIED AIF.


 

MINUTES FOR JUNE 14, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON JUNE 14, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BETTY BELL, SANDY CHASE, JODY STONE, JACK BELL, JIM LASHER, KEN WELCH, DREXEL MOSES, GINNY MOSES, ROBIN WILSON, DEB KELEY, JOSH STEBBINS, CRAIG MAYNARD, TERRIE JOSEPH AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input. Council added a few items to the agenda.  Craig Maynard asked to have the council sign a permit for a fireworks display to be held on his property on the 4th of July.  Some discussion was had on liability.

MOTION 1ST BY KORY, 2ND JAMES TO HAVE COUNCIL SIGN A PERMIT FOR FIREWORKS FOR CRAIG MAYNARD.  BILLY OPPOSED, MOTION CARRIED.

Ginny Moses voiced her concerns about a neighbor’s lawn and a sluice pipe clogged at the end of their drive at 24 Park Ave.

Robin Wilson showed pictures of the house.

Mr.. Maynard complained that the ditches on Clif Nel Drive have not been cleaned out in quite some time.

James asked Joe if he or Zach could go look at them.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

Ken Welch complained about noise at Paul McVinny’s garage in the form of loud music throughout the day. 

Question was had as to whether this would warrant a warning under the Nuisance Ordinance.

Billy offered that he could not tell Mr. Welch what to do and suggested taking a look at handling this ongoing conflict as a civil matter.

MOTION 1ST BY JAMES, 2ND KIMBERLY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST WITH THE EXCEPTION OF TOP NOTCH TREE SERVICE AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Billy thanked the Water Authority and Borough employees for everything they did to take care of all of the recent water leaks.

BETTY BELL PROPERTY LINE- Robin showed a map of the property and reports that Laura Lorde asked it the Council would have any comments or concerns on this matter.  No member had anything to express to Laura.

ORDINANCE ENFORCEMENT OFFICER-  James summed up the work session discussion of altering employees’ hours in a way that would allow hours in the budget for the new positions proposed by the council.

MOTION 1ST BY KORY, 2ND JAMES TO ADJUST ROBIN’S HOURS TO 32 HOURS PER WEEK CHANGING NO BENEFITS OR INSURANCE AND TO NAME LOU ANN HURRLE AS ORDINANCE ENFORCMENT OFFICER AND FLOOD PLAIN MANAGER AND FUTURE ELM STREET MANAGER CHANGING HER HOURS TO 32 HOURS PER WEEK WITH FULL TIME VACATION HOUR BENEFITS AND NO OTHER BENEFIT OR INSURANCE CHANGES THIS POSITION WOULD ALSO INCLUDE THE ORGANIZATION AND UPDATING OF ORDINANCES.  BILLY AND WAYNE OPPOSED; WAYNE OFFERED JUST ADDING 10 HOURS TO LOU ANN’S POSITION AND MAKING NO CHANGES TO ROBIN’S HOURS.   MOTION CARRIED.

Council decided to start hour changes the 27th of July.

James added that this was not personal and that council talked to Robin thanked Robin for understanding and doing a good job for the Borough.

CHANGING MEETING TIMES- Wayne explained that Barb Close cannot make the meetings on Tuesdays and would like to report for the paper on the meetings.  Barb had asked that council approve the secretary or the treasurer to provide a summary of the meeting to her for the paper.

MOTION 1ST BY KORY, 2ND JAMES TO HAVE MEETING SUMMARIES SENT TO COUNCIL VIA EMAIL FOR INPUT AND MUST BE RESPONDED TO BY EACH MEMBER BEFORE SENDING TO BRADFORD ERA.  MOTION CARRIED AIF.

COUNTY LIQUID FUEL- Robin reported that County Liquid fuel is $1490.00.  Council agreed to encumber the full amount.

PIGEONS-  Bob Cummins had complained to the Borough that pigeon droppings are ruining his roof.  Billy offered that the pigeon is a protected species and Kimberly offered cooperative extension and talking to Mr. Clark as a resource for Bob Cummins.  Robin will call Bob with this information.

FIRE HALL DONATION- Robin explained that no one had asked for a donation, it would just be a good thing to do as a thank you for the use of the hall and refreshments for the public meeting held in May at the Fire hall.

After some discussion, council decided on the amount of $25.

MOTION 1ST BY WAYNE, 2ND KIMBERLY TO DONATE $25 TO THE FIRE HALL AS A THANK YOU FOR HALL USE AND REFRESHMENTS PROVIDED FOR THE PUBLIC FLOOD MAP MEETING.  MOTION CARRIED AIF.

HORSESHOE PITS AT HOUBEN- Robin explained that her family would like to dig the pits for a family picnic.  After some discussion, Council agreed that it would be fine.  Billy suggested looking at them after the picnic to see that they are acceptable to stay.

PAVILION RENTAL FEE- Kory reported that the Park Commission agreed to raise the rental fee to $50.

MOTION 1ST BY JAMES, 2ND KORY TO RAISE THE PAVILION RENTAL FEE TO $50 STARTING JANUARY 1ST 2017.  MOTION CARRIED AIF.

BLIND FOR ROBIN’S WINDOW-Robin asked if she could have permission for a blind for her window.

MOTION 1ST BY KORY, 2ND JAMES TO PURCHASE A BLIND FOR THE OFFICE WINDOW.  MOTION CARRIED AIF.

DIGGING GRAVEL FOR THE PIT- Kory reported that the Water Authority offered to do the digging for the Borough projects for $2500.  After some discussion Council agreed.

MOTION 1ST BY KORY, 2ND JAMES TO ACCEPT JACK BELL’S QUOTE OF $2500 FOR GRAVEL DIGGING FOR THE TWO UPCOMING BOROUGH CBDG PROJECTS.  MOTION CARRIED AIF.

Kory will relay this information to the Water Authority at their meeting Wednesday night.

FINISH MECHANIC STREET- After some discussion, Council decided to check with PSAB to see if this project would need bids or quotes or neither.  Council will hold a special meeting on Monday June 20th at 10 am to continue this discussion.

Council asked that the office call Shelley tomorrow and update them with her answers.

MOTION 1ST BY KIMBERLY, 2ND JAMES TO HAVE HANDBOOKS SIGNED BY EMPLOYEES BY FRIDAY AND TO START PAYMENTS ON UNUSED SICK TIME FROM YEARS PRIOR TO 2016 ACCORDING TO MOTION MADE AT THE MARCH 2016 MEETING AND TO START THE FIRST PAY IN JULY.  MOTION CARRIED AIF.

SUMMER FUN FEST- James offered information on the Summer fun fest and Garage sale days to be held on Saturday 25th of June.  Billy offered the use of extra garbage cans if there is not another function in Houben Park.

CBDG- Kimberly updated on the project.

DEP-Billy showed an inspection report from DEP asking the Borough to spray the dike.  After further inspection, it appeared that the Borough has another year to get that done.

CAP-Nothing to report.

A.    BUDGET- Nothing to report.

B.     STREETS & EQUIPMENT- Done earlier.

C.    PARK- Kimberly updated on the Houben Park restroom project.

D.    SEWAGE- Done earlier.

E.     POLICE- James updated the council on police matters.  Police will have a table at the Summer Fun Fest.  They have hired a new officer and they plan to interview a new employee this week.  Billy asked about night time coverage.  James presented a schedule showing more evening coverage.  Old Home Days presence is planned to be expanded this year.

F.     WATER AUTHORITY- Kory reported that the Water Authority will set another auto call to alert the Borough of the lift on the water boiling.  He will also update the Authority on the Borough meeting.

G.    MAYOR- Nothing to report.

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – July 12, 2016 6:00 pm.                             

ADJOURNMENT- 8:30 pm.

NEXT MEETING – July 12, 2016 7:00 pm.        

 

              

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

MINUTES FOR MAY 10, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON MAY 10, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BETTY BELL, DEBRA PLUMMER, SANDY CHASE, JODI STONE, JACK BELL, TODD WHEATON AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input.

James asked Joe about Prescott’s drain.  Joe replied that he will get to it when he has available time.

After a few additions, the agenda was approved. 

MOTION 1ST BY KIMBERLY, 2ND JAMES TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KIMBERLY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND JAMES TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

ORDINANCE ENFORCEMENT OFFICER- James reported that the police have discussed this matter further and have concerns on the issuing of tickets; they would like to do this with or for the enforcement officer.  Billy was concerned about the availability of police hours for this and the time period that is allotted for the evaluation of a violation.  James reports that the police department is actively looking for a part time officer.  Robin reported that there have been a few applications dropped off.  After some discussion, James and Billy asked what the council intended to do with the appointment of an enforcement officer.  This subject was tabled.

Work sessions were discussed and the date and time of future sessions was decided to be at 6:00 pm directly before each monthly meeting.

FURNACE UPDATE- Finding a new contractor and furnace was tabled until fall.

CDBG- Joe updated on a few changes that the engineer had made to the project.  Billy asked to have the engineers contacted on a planned start date.

ELM STREET COMPLAINT- Resident Todd Wheaton informed the council of standing water on a consistent basis at 16 Elm Street and asked that there be action taken.  Council agreed that a notice be sent to the owner.

Debbie Plummer asked for a copy of the new ordinances at this point as she has concerns about a few addresses with in the borough.

HANDBOOK- Kory asked that sick time owed to employees be paid out as soon as possible as to finish that process.

Billy asked if there was any council or public input at this point.

RAISING PAVILLION RENTALS- Billy asked if the current cost is effective at covering the cost of the pavilion upkeep.  He requested that Phil Labella come to the next work session to discuss this or meeting.  Kory offered to update Phil.

CHANGING LABS- Billy asked Joe about the details of this matter and if the new company is comparative in cost.  After some discussion, council decided to change from MicroBac.

MOTION 1ST BY JAMES, 2ND KORY TO CHANGE LABS SERVICES TO ANALYTICAL LAB SERVICES. MOTION CARRIED AIF.

SPRAYING DIKE- Discussion on the necessity of spraying the dike and how frequently it is required.  Joe answered that this is something that has been done every other year in the past.  This was tabled for a work session.

The issue of whether to charge the library sewer was brought up.  Council agreed that it is only fair to charge sewer as all other non profits are charged currently.

A.      BUDGET- Kimberly updated that she is working on long term grants.

B.       STREETS & EQUIPMENT- Nothing to report.

C.      PARK- Nothing to report.

D.      SEWAGE- Nothing to report.

E.       POLICE- James updated earlier in meeting and added that police may set up a table at the summer fun fest in June. He also discussed police plans to inventory their weapons.  Billy agreed that there should be accountability in place.

MOTION 1ST BY JAMES, 2ND WAYNE TO HIRE 2 SUMMER HELP.  KORY OPPOSED.  MOTION CARRIED.

MOTION 1ST BY JAMES, 2ND KORY TO RESCIND MOTION TO HIRE 2 SUMMER HELP.  MOTION CARRIED AIF.

Kimberly expressed that she feels that the borough needs 2 summer help.  Kory agreed that it is needed; he however feels that some other financial need should be reconsidered to help offset the cost, like spraying the dike.

MOTION 1ST BY KORY, 2ND JAMES TO NOT HAVE THE DIKE SPRAYED THIS YEAR. KIMBERLY OPPOSED.  MOTION CARRIED.

MOTION 1ST BY KORY, 2ND JAMES TO HIRE 2 SUMMER HELP EMPLOYEES.  MOTION CARRIED AIF.

F.       WATER AUTHORITY- Kory reported that the Water Authority would like the borough to do its own billing for the turning on of sewer services.  Council was in favor of this.  Robin agreed that she will do the billing for that.

G.      MAYOR- James welcomed the Mayor back and confronted him on his absence.  James asked the Mayor why he had not responded to attempts to reach him with requests to step down from the position.  The Mayor responded that he did not legally have to respond.  Mayor Dave Gold also stated that he would discuss the matter with President Bill Bair with in the next 6 months.  Several council members indicated that this was not a sufficient time frame.

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION - June 14, 2016 6:00 pm.                                                                   

ADJOURNMENT- 8:20 pm.

NEXT MEETING - June 14, 2016 7:00 pm.        

 

              

 

                                                                                                             Respectfully,

 

                                                                                                            Lou Ann Hurrle

                 Eldred Borough Secretary

 

                                                                                   

 


MINUTES FOR APRIL 5, 2016

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON APRIL 5, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  SECRETARY LOU ANN HURRLE AND SOLICITOR TONY CLARKE.

CITIZENS PRESENT:  BETTY BELL, BRIDGETT MASON, BEVERLY RICE, DOUG STANNARD, KATHY GILBERT, NORM MILNE, BOB COLBERT, THOMAS HURRLE, DEBRA PLUMMER, RICHARD PLUMMER, PATTI BELL, BECKY MILNE, PHIL LABELLA, TERRY BELL, FRANK DEBOCK AND JOE WARNICK.

Kimberly asked for public and council input. 

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. CARRIED AIF.

Becky Milne spoke about blighted properties in the borough and asked what the council had planned to address them.  Wayne directed her to the two new ordinances just adopted by council that address blighted property and property maintenance issues.  Kimberly explained that the ordinances mentioned are on the boroughs website and that they spell out exactly what will be done.  Kory expressed that it is helpful and important that citizens use the complaint forms or write in their complaints so that the council may be aware of issues in the borough.  Patti Bell asked who the borough ordinance enforcement officer is and Kimberly pointed out that that is a subject on the meeting agenda to be decided.  Billy informed the public that there is a cost to hiring an officer and again asked them to continue writing in on blight issues that the council should address.  He then elaborated on the difference between blight and a property that is a work in progress. 

ORDINANCE ENFORCEMENT OFFICER- This subject was tabled for a work session after some brief discussion.

Wayne then asked that the time and date of work sessions be revisited so that all council members may attend.  This topic was moved for later discussion in the meeting.

FURNACE UPDATE- Lou Ann reported that there has been no response to her phone calls from Pantano Plumbing.  Kory volunteered to attempt to contact them.

PRESCOTT DRAIN- Joe reported that he has been busy with the playground and will address the drain when the weather is more permitting.

DIKE INSPECTION- Billy updated the council and public; to get qualified through FEMA, it will cost between $150- $200,000 dollars.  If it is not done , all home owners with a mortgage will be required to get flood insurance.  After some discussion, the council announced that they would like to hold a public meeting addressing this issue.

MOTION 1ST BY KORY, 2ND JAMES TO HOLD A PUBLIC MEETING AT THE FIRE HALL TO ADDRESS THE FLOOD MAP CHANGES. CARRIED AIF.

Kimberly asked for public and council input.  Becky Milne questioned how often the police are out on patrol.  James offered information on the police meetings and when they are held.  Details were given on where the police have to be during their working hours; court, in office addressing paperwork, etc. Information was also given on how few hours and police officers the borough actually has.  If they are at one end of the borough watching for traffic violations, they cannot be at the other end looking for other activity.  Wayne suggested that Becky approach the township and ask them to join forces with the borough to regionalize.

Debra Plummer asked who is responsible for the sidewalks in the borough.  Kimberly reported that the sidewalks are a larger issue.  The borough is looking to secure grants to help cover the costs of addressing the sidewalks.  It is in the long range planning for the borough.  James pointed out that Kimberly is capable and has secured a lot of grant money for the borough. 

Debra then reported a hazardous electric pole in the borough.  Joe will look at this to see if there is anything he can do, even though it is the responsibility of the electric company.

PAYMENT PLAN ON ARREARAGES- Billy explained that the accounts that are delinquent receive a call from the borough office in an attempt to keep them from going to collections and to collect monies owed.  The payment arrangement process from there is currently at the discretion of the Treasurer and Council.  A standard procedure needs to be put in place.  Billy suggested offering to spread out the delinquent amount over the course of no longer than one year (the 12 consecutive following months) additionally collecting the current charges during the agreement.  No payment is to be missed.  If a payment is missed while under this agreement (to be in writing and signed by customer) account will go directly to collection and no further payment arrangements may be offered on that amount.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE PAYMENT PLAN AGREEMENT TERMS AS WRITTEN IN APRIL 5, 2016 MINUTES. CARRIED AIF.

RESOLUTION TO APPLY FOR DCNR GRANT- Kimberly read the resolution allowing Eldred Borough to apply for the DCNR grant to build new restrooms in Houben Park and holding Eldred Borough to the terms and conditions of that grant.

MOTION 1ST BY JAMES, 2ND KORY TO ADOPT A RESOLUTION HOLDING ELDRED BOROUGH RESPONSIBLE TO DCNR GRANT APPLICATION FOR PARK RESTROOMS TERMS AND CONDITIONS AND ALLOWING ELDRED BOROUGH VICE PRESIDENT TO SIGN GRANT AGREEMENT SIGNATURE PAGE OF THE DCNR GRANT. CARRIED AIF.

Kimberly offered a quick update on the details of the park restroom and the grant.  Questions were asked about the grant amount and borough match.  James asked what if the Borough does not get awarded the grant.  Kimberly informed James that there would be no new restroom at that point.

DEP WHITTEMORE COMPLAINT- Kimberly read Natalie’s complaint that she suspects that there is contaminated water flowing onto her property.  After discussion, Council decided that this was a Water Authority matter and Kory offered to take the complaint to the Authority.

MAYOR- Solicitor Tony Clarke reported that the borough would have to show the Mayor incapacitated to the level of not being able to perform duties in order to remove him from office.  Council decided to approach Mayor upon his returning to Eldred.

  1. BUDGET- Rescheduling work sessions were talked about at this time.  Billy said he would see about getting approval to use vacation time to allow for him to attend work sessions an hour prior to monthly meetings.                                             
  2. STREETS & EQUIPMENT- Nothing to report.
  3. PARK- Discussed earlier in the meeting.
  4. SEWAGE- Billy updated the council on the CAP.  Roy Pederson of E & M had been given an update with dates for the CAP and the newsletter on the back of the bills is now considered part of the CAP.
  5. POLICE- James reported that the Ordinance Enforcement Officer position was talked about at the police meeting. The Police have tried an Enforcement Officer approach before. Officer Nies isn’t interested, Craig offered but his rate was not accepted.  The new Officer Sean may be interested.  Township is interested in updating ordinances and at one point a copy of Johnsonburg’s ordinances was to be used as reference.  James suggested that the Council looks at the ordinances one at a time looking at priority ordinances first. Discussion was had on how to update the ordinances.  Then a proposal made by the Borough Secretary offering to update, organize, electronically file and enforce the ordinances herself in exchange for full time hours.  Also an idea to have Craig Switzer enforce the ordinances and the update would be done separately was considered.   Billy suggested and Council agreed to table this for a work session discussion on where to get funding from the budget for either route.
  6. WATER AUTHORITY- Nothing to report.
  7. MAYOR- Nothing to report.

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING. CARRIED AIF.

NEXT WORK SESSION- April 28th 4 pm.                                                         

ADJOURNMENT- 9:30 pm.

NEXT MEETING- May 10, 2016 7:00 pm.        

  

 

     Respectfully,

                                                                                                                         Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                     

 


MINUTES FOR MARCH 8, 2016

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON MARCH 8, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  SECRETARY LOU ANN HURRLE AND TREASURER ROBIN MAZURKIEWICZ.

CITIZENS PRESENT:  BETTY BELL, JODY STONE, JEREMY PRESCOTT AND JOE WARNICK.

Kimberly asked for public and council input.  Robin added a letter for the tax assessor’s office and a thank you letter from the bookmobile.  Jeremy requested to have a catch basin on Elm St. added to the agenda.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE THE AGENDA. CARRIED AIF.

Kory asked that the minutes from February be changed to accurately reflect him not being in favor of removing trees around the Borough.

MOTION 1ST BY JAMES, 2ND KORY TO AMEND THE MINUTES FROM THE PREVIOUS MEETING AND ACCEPT AS AMENDED. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE TREASURER’S REPORT. CARRIED AIF.

MOTION 1ST BY JAMES, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. CARRIED AIF.

Kimberly gave the floor to Jeremy Prescott who reported that a catch basin in front of 33 Elm Street is loose and causing damage to his vehicle.  Joe replied that the lid probably needs to be anchored and he will take care of it.  Jeremy thanked the council and parted from the meeting at that time.

Furnace quotes were read by Kimberly.  Pantano- $2000; Fella Wright- $1992.40; Mark Howard- $1630; Shembeda Plumbing- $2495; Shortell- $4400.  After some discussion on the completeness and details of the quotes, council made motion to accept Pantano.

MOTION 1ST BY KORY, 2ND BY JAMES TO ACCEPT PANTANO QUOTE OF $2000.00 FOR THE FURNACE REPLACEMENT. MOTION CARRIED AIF.

Kimberly read summaries of ordinance #247 and #248.

MOTION 1ST BY JAMES, 2ND BY KORY TO ADOPT ORDINANCE #247. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES TO ADOPT ORDINANCE #248. MOTION CARRIED AIF.

ZONING OFFICER- James gave information that had gathered from surrounding boroughs and how they handle ordinance and zoning issues.  He had asked Lou Ann to contact Port Allegany for information on how their zoning enforcement officer is compensated; she had not done this and replied that it would be done the following day.  Wayne said he would ask our officers if any are willing to take these duties.  James said that he would bring it up at the police meeting as well.

MOTION 1ST BY JAMES, 2ND BY WAYNE TO ADOPT A RESOLUTION APPROVING $1500.00 SEWER CONNECTION FEE RETROACTIVE OCTOBER 8 2013 AS MOTIONED BY COUNCIL ON THAT DATE. MOTION CARRIED AIF.

Border prices were looked at and discussed for the playground equipment in Houben Park.  

MOTION 1ST BY KORY, 2ND BY JAMES TO APPROVE CLOSES LUMBER PRICES FOR LUMBER TO BORDER THE PARK EQUIPMENT. MOTION CARRIED AIF.

HANDBOOK- After discussion on particulars with in the proposed handbook, some changes were made to wording and the mandatory usage of at least one week of vacation time was struck from the draft.  Short term disability was discussed and a decision was reached.

MOTION 1ST BY KORY, 2ND BY JAMES TO APPROVE SHORT TERM DISABILITY FOR EMPLOYEES AND THE NEW HANDBOOK AFTER CHANGES HAVE BEEN MADE. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES APPROVING MAY 23RD AS THE 2016 SPRING CLEAN UP DAY. MOTION CARRIED AIF.

STATE LIQUID FUEL- Robin reported the State liquid fuel is $25,361.71

PARK SPOT AT THE POST OFFICE- Judy Warnick had called the borough office to ask council to consider removing a spot in front of the Post Office.  After discussion it was decided that there are few parking spots in the borough as it is.

OLD COMPUTER- Billy reported that the old computer is malfunctioning and is time to consider a replacement.  Council agreed to have quotes put together and emailed to them for decision on which to purchase.

Kimberly read a letter about a tree removal request made by Natalie Whitamore.  Council replied that the trees to be removed in this round of removals are in the most urgent need of attention and that possibly hers would be considered in the future.  Kimberly spoke about a few grant ideas for the shade tree commission.  A letter will be sent to Natalie with council’s response.  Kimberly read the Bookmobile thank you letter and the letter from the assessor’s office.  The property addressed in the letter from the assessor’s office was in question for not having had a building permit and robin will look into the details of that situation.

SHADE TREE COMMISSION- Discussed earlier in meeting.

DCNR- Kimberly updated the council on the grant for the ballpark restroom.  Discussion was had on the particulars of the borough’s pay in on the grants.  Concern was voiced on which fund that money would come out of as the sewer fund is low.

Wayne asked for an update on the levee inspection.  Billy asked that the engineer be called and information be forwarded to council.

ELM STREET PROGRAM- Kimberly updated the council on the Elm Street Program and outlined a few benefits to taking part if approved.  The first step would be a planning grant.

She also announced an upcoming conference in Hershey for council members.

  1. BUDGET- discussed earlier   

  2. STREETS & EQUIPMENT- discussed earlier

  3. PARK- discussed earlier

  4. SEWAGE- Billy updated the council and reported that E&M has asked for an update.

  5. POLICE- James reported the cage is in the car now and that the police are looking into using grant money for arsenal.

  6. WATER AUTHORITY- Kory updated the council; the authority is all caught up on billing arrearages.  Kimberly offered her assistance on a CBDG and asked that the water authority provides a detailed project to be funded.

  7. MAYOR- nothing to report

An executive meeting was called at 9:00 pm

MOTION 1</