Monthly Meeting Minutes

Minutes are posted one month after a meeting.  They must be approved by the Council at the regular monthly meetings.


 

  MINUTES FOR MARCH 14, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING MARCH 14, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ, AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT SANDY CHASE, PENNY KAHL, MARY SULLIVAN, ALLEN COOPER AND JACK BELL.

 

President Billy Bair Jr. called the meeting to order. 

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

 

Some questions were had on what the sewer fund can be used for.  Robin will find out the answers for Council.

 

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

Mary Sullivan addressed the Council with questions and concerns on the purchase and implementation of a garbage compactor and self-sufficient collection program.  Billy explained that the Council is just in the beginning stages of researching this idea and will be sure to keep the public informed of findings and decisions that the Council may make in this process.

 

A discussion was had on whether or not the Borough should spray the levee for weeds this year and the consequences of not spraying.

 

MOTION 1ST BY KORY, 2ND TIM TO TREAT FOR WEEDS ON THE LEVEE THIS YEAR. KORY OPPOSED.  MOTION CARRIED.

 

Billy reported that there are still unanswered questions on the Chapter 94 report and asked that Council work on finding them before Friday.

 

Tim shared information on the EMS training program that is looking for funding and the success that it is having in surrounding areas finding that funding.  Council decided to table the decision of whether to donate money to this group for next month to see where they stand in funds at that point.

 

Billy informed the Council that the standing water on Railroad Ave. is due to a backed-up culvert.  Penny Kahl reported that the water is all behind the building.

 

Billy let Penny know that it is now on Joe’s to do list and weather permitting it will be addressed.

 

Penny asked that her tenants and her personal household be allowed to take part in the Spring Cleanup.  Council agreed that as long as a business does not put out business garbage, residential tenants may take part.

 

Billy had noted that he would like to make sure that an alternate pick up area be set for large items to be thrown out so that they are not displayed on Main St.

 

 

 

MOTION 1ST BY KORY, 2ND WAYNE TO ALLOW AN EXCEPTION TO THE HOOK UP FEE FOR MR. FITZSIMMONS TO THE SEWER HOOK UP ORDINANCE, AS HE HAS ALREADY BEEN HOOKED UP IN THAT AREA AND IS JUST REPAIRING THE HOOK UP.   MOTION CARRIED AIF.

 

Wayne offered pricing on LED light fixtures for all of the Borough buildings.  Kory asked that Council wait for him to gather additional pricing for their consideration.

 

MOTION 1ST BY TIM, 2ND WAYNE TO APPROVE THE PURCHASE OF A SALT SPREADER FOR THE AMOUNT OF $750.00. MOTION CARRIED AIF.

 

Billy offered available dates for Spring Cleanup 2017.  Council agreed on May 22, 2017 for Spring Cleanup and that cost will remain at $30.00 with tires costing again an additional $3.00 at a limit of 4 tires per household.

 

A.    BUDGET-  Nothing new.

 

B.     STREETS & EQUIPMENT- Discussion was had on the purchase of a new dump truck bed.  Billy relayed pricing gotten by Joe on both stainless and aluminum beds.  Council agreed to continue looking at pricing and to include steel beds in that pricing.  Black topping Edson and Elm was talked about for this year.  Wayne offered that the Borough will need quotes on milling.  This was tabled for April’s meeting.

 

C.    PARK- Noting new to report.

 

SEWAGE- CAP UPDATE- Billy explained that additional information was needed to complete the Chapter 94 Report.  He asked that the council get their input to him by Friday March 17th.

 

D.    POLICE- Mayor Shannon Weikert reported on the police meeting:  Surveys were sent out to Township residents to gather information on how many residents would like to see a region department for their area.  The Mayor informed the Council that the Township Supervisors have expressed that they may not consider the results of that survey if less than 50% of the surveys are not returned.

 

The police have expressed that one of the vehicles has been having electrical problems.  Foster Township has a 2012 Charger for sale at $3500.00 that the police may purchase.

 

Don has been out for surgery, is doing well now and back in the office on light duty.

 

E.     WATER AUTHORITY- Kory announced that the Water Authority Meeting will be Wednesday night and he will report at the April meeting any applicable information.

 

F.     MAYOR- Mayor reported that he attended the first of four Emergency Management Coordinator trainings that took place a few weeks ago, and he plans to make at least 2 more of them.  There will be a Hazard Mitigation meeting on March 21st that he will try to attend.  Tim offered to take his place if the Mayor cannot make it. Mayor Shannon Weikert then volunteered to clarify his political party affiliation, voter registration status and intention to run in November’s election.  The Mayor explained that he has no party affiliation and is registered to vote.  This is why, he explained, his name will not be on the ballot even though he has every intention of running for Mayor in November as a write-in. 

 

Kimberly reported that employee Zach Lasher will be on the ballot for election to Council and expressed concern that an employee on Council, even though it is legal, could lead to some difficult situations.

 

Billy asked that this topic not be discussed at a meeting.

 

Resident and business owner, Penny Kahl expressed concerns about a siding notice that the Borough mailed out with sewer bills this month.  Cost and ability to meet a timeline that the Enforcement Officer may put in place were her main concerns.  Secretary Lou Ann Hurrle informed Penny that the intention of the notice is to inform residents that any warning they may receive regarding siding this Spring, will provide time for that resident to show that they are either working on funding or repairing violations.  A warning will spur a follow up then a new date will be given and so on.  No tickets are necessary as long as the owner is actively working toward fixing the problem.

 

 

 

MOTION 1ST BY KORY, 2ND TIM TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

 

NEXT WORK SESSION –April 18, 2017 6:00 pm.                            

 

NEXT MEETING –  April 18, 2017 7:00 pm.        

 

ADJOURNMENT- 8:30 pm.

 

             

 

                                                                                               Respectfully,

 

                             

 

                                                                                               Lou Ann Hurrle

 

     Eldred Borough Secretary

 

                                   

 


 

  MINUTES FOR FEBRUARY 13, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING FEBRUARY 13, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

 

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

 

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

 

CITIZENS PRESENT JOE WARNICK, BILL BAIR SR., AND JACK BELL.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

 

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

 

Council discussed membership to Allegheny National Forest as a representative presented the benefits of membership at the work session.  Council agreed to look at this again in April.

 

A letter from Marty Causer’s office notifying council of a meeting in March on the topic of the new EMS training program in Port Allegany.  Tim offered to attend the March 9th meeting.  Council will email Tim any questions or concerns they wish to have brought up.

 

Council discussed plans to update the restroom in the Borough office. It was decided that there should be just one stall and the engineering plans from the library should try to be used.

 

A garbage compactor was talked about.  Billy explained that this was just one of the ideas that were being thrown about as an alternative for garbage pickup.

 

Council decided to give the furnace replacement job to Tim to have the contractor that is taking care of the Fire Hall’s HVAC problems get a quote to the Borough as Howard’s has not followed through with replacing the furnace.

 

Discussion was had on the ice accumulation on Edson Street near the Cochran’s residence.  Wayne offered to look at the issue.

 

Billy signed an invoice for the MCRA for Stiffler and McGraw.

 

Bids were opened for the back hoe in this order:

 

$3,690.00- Fred Carlton

 

$3,506.52- Tom Black

 

$3,755.00- Robert Benson

 

$3,500.00- Ron Ruttenburg

 

$4,543.21- Robert Butters

 

$3,356.00- Cliff Conner

 

Bid was awarded to Robert Butters for one back hoe at the price of $4,543.21

 

Bids for the riding lawn tractors were opened in this order:

 

$400 For one or $800 for both- Ron Ruttenburg

 

$600 For one- Paul Kriner

 

Bid was awarded to Paul Kriner for one tractor at $600 and Ron Ruttenburg for one tractor at $400.

 

A Floodplain Workshop through DEP was approved to be attended by Kimberly and Lou Ann in April.  All lodging and food are to be covered by DEP.

 

The temporary breezeway at the Senior Center was discussed as they are looking to have an exception to the permitting process and sidewalk ordinance.  Council asked that McKean County Housing be called as they may be the overseeing entity for the Senior Center.

 

Kimberly asked that the Home Depot Grant information be forwarded to the library.

 

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO SEND LOU ANN TO THE PSAB CONFERENCE IN MAY 2017 PAYING THE FEE OF $260.  BILLY AND KORY OPPOSED.  MOTION CARRIED.

 

A.    BUDGET-  Nothing new.

 

B.     STREETS & EQUIPMENT- Elm and Edson Streets are planned to be blacktopped.  Mechanic Street is expected to be worked on by the Water Authority.  Council is looking into the purchase of a mini excavator and one zero turn mower.

 

C.    PARK- Noting new to report.

 

D.             SEWAGE- CAP UPDATE- Billy reports that there are no leaks on the recent fixes and the I&I is not going down as fast as it should be.  He hopes that the Township can be brought in soon and states that we are waiting for DEP’s approval to do this.

 

E.     POLICE- The Mayor updated on the letter that went out to the Township residents surveying their interest in a Regional Police Department.  He offered that a newspaper article has recently outlined the costs to the residents if they do not Regionalize.

 

Resident Bill Bair Sr. asked about the police coverage that would be available if this regionalization were to happen.  Bill Bair Jr. explained that the police cover a wide area now with fewer hours.  Regionalization would mean more police and more hours.  This would provide for the coverage needed for the entire area.  Relying on the State Police is not feasible as they take up to four hours to arrive when called now. 

 

F.     WATER AUTHORITY- Nothing to report.

 

G.    MAYOR- No update at this time.

 

MOTION 1ST BY TIM, 2ND KIMBERLY TO ADJOURN THE MEETING.  MOTION CARRIED AIF

 

NEXT WORK SESSION –March 14, 2017 6:00 pm.                          

 

NEXT MEETING –  March 14, 2017 7:00 pm.        

 

ADJOURNMENT- 8:30 pm.

 

 

                                                                                               Respectfully,

                                                                                         Lou Ann Hurrle

 

     Eldred Borough Secretary

 


 

MINUTES FOR JANUARY 10, 2017

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING JANUARY 10, 2016 @ 7:00 PM IN THE BOROUGH OFFICE

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT DANA SPITLER.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

Dana Spitler approached the council with an opportunity to help fund an EMS program to be held at the Vo-Tech Center in Port Allegany.  After discussion council expressed concern as to whether Borough Code would allow such a donation.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Some discussion was had on the purchase of cell phones for Joe and Zach and why council wanted them in the first place.  Council agreed that just one phone would be sufficient. Robin expressed that she can take care of calling to switch the alarm company call to go to the new phone when appropriate. 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE PURCHASE OF ONE PHONE AND OTTERBOX TYPE CASE. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPROVE A PSAB GRANT CLASS FOR LOU ANN $100.00 PLUS GAS AND FOOD. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO APPOINT STEVE TROUPE TO THE WATER AUTHORITY. MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KORY TO DOUG STANNARD TO SHADE TREE COMMISSION. MOTION CARRIED AIF.

Rental Registration forms were looked over and approved for send out to be returned by March 1st. 

Robin approached the council to allow the making up of hours to avoid using all of her sick and vacation time on dialysis.  Billy and Tim offered that Robin is just looking to change her schedule.  Kory relied on the newly approved handbook and suggested following the protocol set forth in it.  Hours should be exhausted first then exceptions made at that point.  Reluctantly, Council agreed to follow through with the handbook rule.

Billy did request that a note be put on file from Robin’s physician stating the frequency of dialysis.

MOTION 1ST BY KORY, 2ND WAYNE TO APPOINT SHANNON WEIKERT AS EMC.  KIMBERLY OPPOSED.  MOTION CARRIED.

Topic of webcasting meetings was tabled until after Kimberly’s attendance at the PSAB annual conference.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE USAGE OF COUNTY LIQUID FUEL TO PAY THE STREET LIGHTS MONTHLY BILL FOR THE YEAR 2017.  MOTION CARRIED AIF.

Topic of abuse insurance coverage was tabled pending more information for February’s meeting.

MOTION 1ST BY KORY, 2ND TIM TO APPOINT ROBIN MAZURKIEWICZ TO TREASURER FOR 2017.  MOTION CARRIED AIF.

Council spoke about the need for a new computer for Joe’s office and decided on replacing Robin’s computer and passing hers onto Joe.

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPROVE THE PURCHASE OF A COMPUTER FROM STAPLES WITH AN OFFICE INSTALLATION PACKAGE. MOTION CARRIED AIF.

A bathroom upgrade was discussed.  Tim had asked that specs from Joe or engineer be had for the next meeting.

MOTION 1ST BY TIM, 2ND KORY TO APPOINT KIMBERLY THE VOTING DELEGATE AT THE PSAB ANNUAL CONFERENCE AND APPROVING HER ATTENDANCE WITH FEES AND LODGING. MOTION CARRIED AIF.

Placing the mowers and back hoe up for bid was approved by Council. 

MOTION 1ST BY TIM, 2ND KORY TO PASS A RESOLUTION DECLARING APRIL PA ONE CALL MONTH.  MOTION CARRIED AIF.

A.    BUDGET-  Nothing new.

B.     STREETS & EQUIPMENT-  Billy reported that both Edson and Elm Streets should be done this year.  He also reported that once the back hoe is sold there will be no equipment.  Wayne suggested a mini excavator as no surrounding municipality has one currently.  Billy asked Council to get prices and ideas for next meeting

C.    PARK- Noting new to report.

D.    SEWAGE- CAP UPDATE- Billy said that Joe has noted that I&I is not going down.  Joe is taking flow readings and will report what he thinks is going on.  It was asked of Wayne to get some pricing on garbage trucks.

E.     POLICE- Shannon reported on a right-to-know request that the department had received.

F.     WATER AUTHORITY- Nothing to report.

G.    MAYOR- No update at this time.

MOTION 1ST BY TIM, 2ND KIMBERLY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –February 13, 2017 6:00 pm.                      

NEXT MEETING –  February 13, 2017 7:00 pm.        

ADJOURNMENT- 8:45 pm.

 

                                                                                               Respectfully,

      

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

                                                                       


 

  MINUTES FOR DECEMBER 13, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING DECEMBER 13, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT BETTY BELL, SANDY CHASE, AND MARY SULLIVAN.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

MOTION 1ST BY KORY, 2ND TIM TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Betty Bell asked what the Council’s long range plan for the borough is.

Billy explained that a lot of our equipment is borrowed or rented and relying on other municipalities is not always efficient.  Billy also offered that the Council plans to continue to focus on the dike and complying with FEMA regulations.  Betty asked then if FEMA is a priority and Billy answered yes.  Billy continued on to mention the Borough plans to apply for Elm Street Designation in the long run. 

Billy explained that costs have gone up and that this year the Borough was close to the red. 

Sandy asked about the grant for the dike and if we can re-apply.  Kimberly informed her that there are others that the Borough can apply for and new administration may offer new opportunities.  Council offered insight to the possible investment of a garbage truck and that sustainability is a goal of the borough.  Rails to Trails and connecting waterways were other programs mentioned for the future of the Borough.  On that note Billy mentioned that the tax increase this year would also help to provide matches for grants that may be pursued in the future.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO ADOPT THE 2017 BUDGET.  MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO RAISE TAXES TO 6.5 MILLS.  KORY OPPOSED. MOTION CARRIED.

MOTION 1ST BY KORY, 2ND WAYNE TO ADOPT HANDBOOK REVISIONS EFFECTIVE JANUARY 1ST 2017.  CARIIED AIF.

Some discussion was had on what type of phones should be purchased for the sewer employees.

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE EMPLOYEE BONUSES AS INCLUDED IN THE 2017 BUDGET.  WAYNE OPPOSED.  MOTION CARRIED.

Discussion was had on 2017 work session and meeting times and dates.  It was decided that they will be held on the second Tuesday of the month at 6pm and 7 pm with the exception of February’s meeting to be on Monday 13th. 

A letter from the Planning Commission asking the council for comments on the minor subdivision of the Williams Trust on Rt. 446 was presented.   Council had one concern as to whether Wimpy’s right of way was considered or not.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO SIGN A RESOLUTION AUTHORIZING 2013 CBDG PROGRAM MODIFICATIONS.  MOTION CARRIED AIF.

Kimberly read a thank you note from the senior center for the donation offered by the Borough.

MOTION 1ST KIMBERLY, 2ND KORY TO ACCEPT STIFFLER, MCGRAW AND ASSOC. PROPOSAL FOR A CHANGE ORDER.  MOTION CARRIED AIF.

Notice was read from Stiffler, McGraw and Assoc. that the bidding threshold will be raised for 2017 to $19,700 and quotes to $10,700.

A.    BUDGET-  Was discussed earlier in meeting.

B.     STREETS & EQUIPMENT-  Discussed earlier.

C.    PARK- Kimberly stated that the grant for the restroom should be announced Thursday.

D.    SEWAGE- CAP UPDATE- Nothing to report.

E.     POLICE- Mayor Shannon Weikert reported that the police appreciated the increase in funding from      the Borough.  The police had decided on a small increase in pay.  Don and Craig had refused an increase. 

F.     WATER AUTHORITY- Kory reported that there are several small ongoing projects.

G.    MAYOR- Mayor Shannon Weikert reported that the Christmas parade and event on Main Street was a success.

MOTION 1ST BY TIM, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION –January 10, 2017 6:00 pm.                        

NEXT MEETING –  January 10, 2017 7:00 pm.        

ADJOURNMENT- 8:30 pm.

     

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

 MINUTES FOR NOVEMBER 8, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING NOVEMBER 8, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  LAINIE KEPHART, TODD WHEATON, ZACH LASHER, JEREMY PRESCOTT, BETTY BELL, JODY STONE, SANDY CHASE, JACK BELL, FRANK CASSISCA, MARY SULLIVAN, TIM GOTSHALL AND JOE WARNICK.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

Frank Cassisca presented an opportunity for the Council to contribute donations to an emergency medic training program.

Mary Sullivan asked who is digging in the creek.  Billy responded that it is the Conservation District. 

MOTION 1ST BY KIMBERLY, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND KIMBERLY TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

Kimberly spoke about the budget worksheet and advised the Council to make a few changes to more accurately reflect actual figures.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Billy asked for nominations for the open Council seat.

Kimberly nominated Tim Gotschall Kory nominated Todd Wheaton.

KIMBERLY VOTED YES TO TIM GOTSHALL AND WAYNE VOTED YES TO TIM GOTSHALL.

KORY AND BILLY VOTED YES TO TODD WHEATON FOR THE COUNCIL SEAT.

SHANNON VOTED FOR TIM GOTSHALL.

TIM GOTSHALL WAS APPOINTED TO COUNCIL.

Billy called Tim Gotshall forward and Mayor Shannon Weikert swore in Tim Gotshall to council.

Council welcomes Tim to council.

A special meeting date was decided on for Sunday November 20th at 1 pm to approve the budget and other matters that may come before Council.

MOTION 1ST KORY, 2ND WAYNE TO SIGN AN AGREEMENT WITH PENNDOT TO AUTHORIZE ELECTRONIC ACCESS PENNDOT LIQUID FUEL WEBSITE.  MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KIMBERLY TO ADOPT FLOOD ORDINANCE #249 IN ACCORDANCE WITH FLOOD PLAIN MANAGEMENT ACT OF 1978.  TIM OPPOSED.  MOTION CARRIED.

MOTION 1ST KIMBERLY, 2ND WAYNE TO APPROVE STIFFLER AND MCGRAW INVOICE FOR I&I PROJECT.  MOTION CARRIED AIF.

Billy offered that it be made a standard practice to try to hold a question and answer session with potential councilmember nominees when appointing a new member is necessary.  Council agreed on this practice.

Kimberly expressed interest in having general business cards printed for Council.  Council agreed that this be approved.

MOTION 1ST TIM, 2ND KORY TO HAVE COUNCIL BUSINESS CARDS ORDERED.  MOTION CARRIED AIF.

Kory reported that a sewer drain near Shields’ house is consistently clogged and backed up.  Billy explained that is DOT’s responsibility and Joe confirmed this and offered that DOT has not been able to fix that problem.  Sealing the section was talked about which Joe advised against.

MOTION 1ST KIMBERLY, 2ND KORY TO SIGN AN AGREEMENT WITH THE CONSERVATION DISTRICT ON THE BARDON BROOK PROJECT.  MOTION CARRIED AIF.

Council looked over the Colbert subdivision and had no comments to offer.

Kory proposed offering the traffic light for loan to display at the historical society. 

MOTION 1ST KORY, 2ND TIM TO LOAN THE BOROUGH TRAFFIC LIGHT FOR DISPLAY TO THE HISTORICAL SOCIETY.  MOTION CARRIED AIF.

Some discussion was had on the Borough providing a $250 clothing allowance rather than uniforms for the sewer workers.

MOTION 1ST WAYNE, 2ND KORY TO REPLACE THE UNIFORM SERVICE WITH A $250 PER YEAR CLOTHING ALLOWANCE TO BE PAID OUT ONCE PER YEAR WITH RECIEPTS.  MOTION CARRIED AIF.

Kory asked that a copy of the DMR reporting process be given to all four employees and that it be figured out how to do this electronically by all employees.

Zach explained that this was something called upon by Lou Ann in the past and that no response was had from DEP on how to connect to the online reporting process.

Billy offered that the old office computer may be able to replace the computer in Joe’s office. 

Conversation was had on providing internet at the plant and getting a new laptop for the sewer.  Discussion was tabled for a later date.

Billy asked about getting 2 prepaid phones for the sewer employees.

Kimberly explained that overtime for weekend hours is a large portion of payroll budget. Rotating weekends was discussed as was few weekday hours to compensate hours. 

Secretary position was talked about but tabled for the special meeting.

Bonuses and raises were discussed but tabled for the special meeting.

Council asked Tim to find out if the siren was something that the Borough had to have.

Handbook changes were tabled for the special meeting.

Physical therapy hours and whether they should be counted as worked hours for overtime purposes was discussed.

Council agreed to pay as hours worked for physical therapy as the injury occurred during work hours.

Council then agreed that scheduled weekend hours are to be paid as overtime.

Billy read an update on the I&I construction project.

A.    BUDGET- 

B.     STREETS & EQUIPMENT-  Nothing to report.

C.    PARK- Nothing to report.

D.    SEWAGE- CAP UPDATE-

E.     POLICE- Mayor Shannon Weikert reported that the police worked on their budget and are looking for an increase from the Borough and Township to help cover salary.

F.     WATER AUTHORITY-

G.    MAYOR- Nothing to report.

MOTION 1ST BY KORY, 2ND TIM TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – December 8, 2016 6:00 pm.                     

NEXT MEETING –  December 8, 2016 7:00 pm.        

ADJOURNMENT- 9:30 pm.

 

 

 

                                                                                               Respectfully,

  

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

SPECIAL MEETING

 

 MINUTES FOR NOVEMBER 20, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD A SPECIAL MEETING NOVEMBER 20, 2016 @ 1:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, TIM GOTSHALL AND KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR SHANNON WEIKERT, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BETTY BELL, SANDY CHASE, CHRIS CLAYCOMB AND CHEIF DON NEIS.

President Billy Bair Jr. called the meeting to order, asked for public or council input. 

Chris Claycomb addressed the Council.  He explained the changes in the police budget and expressed the need for increased funding from the Township and the Borough.  Budget is currently $44,000 and they are hoping to increase to $60,000 to allow for increased salary due to more police presence. 

Discussion was had on the police budget and what kind of funding the Borough might allot for the police.

Council suggested that the police and township hold a meeting to get public participation and have a survey done.

Some conversation was had on whether the Township should pay a larger portion to the police than the borough, based on their larger size.

Discussion was had on raising taxes.

Some conversation on employee health insurance changes was had.  Billy offered that the Borough should pay for the employee premiums to help offset any out of pocket expenses.

Tim proposed deciding on a new plan.

MOTION 1ST KORY, 2ND KIMBERLY TO ENROLL IN UPMC SBA GOLD PPO.  MOTION CARRIED AIF.

MOTION 1ST KORY, 2ND KIMBERLY TO CONTINUE WITH AN 80/20 PREMIUM PLAN.  BILLY OPPOSED.  MOTION CARRIED.

Budget discussions continued with the new figures available from the health care plan changes made.

Wages were discussed and changes in how sick time and paid time off should be labeled. 

The Secretary position was looked at.  Lou Ann expressed that the position does encompass more work than when it was first put in place and can maintain a full-time work load. 

MOTION 1ST WAYNE, 2ND KIMBERLY TO RAISE THE SECRETARY POSITION TO 40 HOURS PER WEEK AT A $13.00 PER HOUR RATE.  KORY AND BILLY OPPOSED.  MOTION CARRIED.

Robin reminded Council to look at vacation changes.  Council agreed that the current wait time of 5 years for an increase in vacation is out of date.

Rotating weekend shifts at the sewer plant were discussed. 

MOTION 1ST KORY, 2ND KIMBERLY ONE EMPLOYEE IS TO WORK 2 HOURS SATURDAYS AND ONE EMPLOYEE IS TO WORK 2 HOURS SUNDAYS AT THE SEWER PLANT WITH SCHEDULING TO BE WORKED OUT BETWEEN THE EMPLOYEES.  TIM AND BILLY OPPOSE.  MOTION CARRIED.

MOTION 1ST KIMBERLY, 2ND WAYNE TO RAISE EMPLOYEES’ WAGES UP TO AN EVEN DOLLAR AMOUNT.  JOE RAISED TO 20 DOLLARS PER HOUR, ZACH TO 17 DOLLARS PER HOUR AND ROBIN TO 15 DOLLARS PER HOUR.  TIM AND KORY OPPOSE AND BILLY IN FAVOR.  MOTION CARRIED.

Vacation time was discussed again.  Betty Bell offers that employees should not have to use it to be paid out on it as they have earned that time.  Shannon explained how time is accrued at the hospital.  After some discussion, a motion was made.

MOTION 1ST KORY, 2ND KIMBERLY TO CHANGE THE WAITING PERIOD ON VACATION TIME INCREASES TO 1 YEAR GRANTING 1 WEEK, 3 YEARS GRANTING 2 WEEKS, AND 7 YEARS 3 WEEKS.  MOTION CARRIED AIF.

MOTION KORY 1ST, KIMBERLY 2ND VACATION TIME IS TO BE PAID AS FOLLOWS:  1 WEEK IS ON A USE IT OR LOSE IT BASIS.  ALL REMAINING VACATION MAY BE PAID OUT WITHOUT USE AT A RATE OF ONE WEEK MINIMUM AS REQUESTED BY EMPLOYEE.  MOTION CARRIED AIF.

Handbook was asked to be updated to include these changes and state that employees are signing that they received, not that they agree with, the handbook.  These changes will be up for approval at the December 2016 meeting.  Employee signing page is expected to be handed out with the new handbook January 1st and signed and returned by January 30, 2017.

Discussion was had on raising taxes, sewer and possibly adding a garbage truck and services to the Borough.

MOTION KIMBERLY 1ST, WAYNE 2ND TO RAISE TAXES ¾ OF A MILL.  KORY AND TIM OPPOSED.  MOTION CARRIED.

Billy offered that there will be equipment that will need replaced this upcoming year.

How will be given to the Police was discussed.

It was decided that a total of $28,000 be given to the Police and all council agreed.

$1,000 was agreed to be given to the Fire Department in addition to what was given last year. 

MOTION KORY 1ST, KIMBERLY 2ND TO POST THE PROPOSED BUDGET.  MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND TIM TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – December 8, 2016 6:00 pm.                     

NEXT MEETING –  December 8, 2016 7:00 pm.        

ADJOURNMENT- 4:00 pm.

 

             

 

                                                                                               Respectfully,

 

    

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

                                                           


 

  MINUTES FOR OCTOBER 18, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING AS RESCHEDULED ON OCTOBER 18, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING AND KORY SHAY.

OTHER OFFICIALS PRESENT:  TREASURER ROBIN MAZURKEIWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JODY STONE, BETTY BELL, JACK BELL, TIM GOTSCHALL, RANDY SHAY, SHANNON WEIKERT AND JOE WARNICK.

President Billy Bair Jr. acted as Mayor.

Vice President Kimberly Weikert called the meeting to order as acting President, asked for public or council input. 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AGENDA. MOTION CARRIED AIF.

Wayne asked for the September 2016 meeting minutes to be corrected to reflect Billy as motioning for Wayne to be appointed president pro tem.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE AMENDED MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Kimberly read a resignation letter from James McDonald resigning from Council and Otto Eldred Police Depart Chairperson.  

MOTION 1ST KORY, 2ND WAYNE TO ACCEPT JAMES MCDONALD’S RESIGNATION.  MOTION CARRIED AIF.

Kimberly read a resignation letter from Mayor David Gold.

MOTION 1ST KORY, WAYNE 2ND TO ACCEPT DAVE GOLD’S RESIGNATION. MOTION CARRIED AIF.

Wayne nominated Shannon Weikert for Mayor.

Kory explained that he did not feel that he had enough information on any interested party for Mayor to allow him to nominate or vote for any candidate.

Shannon Weikert accepted the nomination.

MOTION 1ST WAYNE, TO APPOINT SHANNON WEIKERT AS MAYOR, KIMBERLY ABSTAINED DUE TO CONFLICT OF INTEREST, KORY OPPOSED, BILLY 2ND (ACTING AS MAYOR). MOTION CARRIED.

Wayne informed Shannon that he has 10 days to notarize an affidavit of residence and be sworn into office.

Kory nominated Todd Wheaton for council.

Wayne says that he is not familiar enough with candidates to vote or nominate.

Billy asked present individuals interested in seating as council to tell why they are interested in council membership.

Tim Gotshall expressed that his interest is based on his determination to stay and be present as a council member throughout the remainder of the term.  He added that he is an active member of the community and feels that that is an important part of being a council member.

Kimberly nominated Tim Gotschall.

MOTION 1ST KORY, TO APPOINT TODD WHEATON TO COUNCIL, WAYNE OPPOSED, KIMBERLY OPPOSED. MOTION DENIED.

Billy offered that council table appointing a councilmember for next meeting to allow for interviewing of potential councilmembers at the November 8, 2016 work session.

MOTION 1ST WAYNE, KORY 2ND TO INTERVIEW POTENTIAL COUNCIL MEMBERS AT THE NOVEMBER 8, 2016 PUBLIC WORK SESSION.  MOTION CARRIED AIF.

Tim Gotschall asked why council did not hold a question forum for Mayoral candidates also.  Wayne and Billy explained that the council was familiar with the interested parties and clarified that council members are more frequently involved in the voting process warranting a more intense involvement in borough business.

Council discussed the Borough paying for MCWAPC attendees.  They concluded that only Council attendance fees be paid for, not their guests.

State Liquid Fuel- Robin updated Council; the Borough received $26,319.73 in state liquid fuel.

Updating Sewer Hookups- Billy informed the council and public that residential lines that are found to be fashioned out of clay will need to be replaced with PVC.  He asked that council decide on a time frame and penalty for not complying.

Matter was tabled for work session discussion.

School Crosswalk- Lou Ann reported that DOT requires a letter asking for a permit to mark the street at the new speed limit signs by the school on Main Street.  It is free and Joe can do the painting.  Council agreed to have the letter written.

64 King Street- Robin reported that the owner is still M. Waldron and the company caring for the estate is putting the property through foreclosure.  The sewer bill has been sent to their property preservation department as they have paid the taxes recently and may pay the sewer bill.

DCNR Grant Class-  Lou Ann informed the council of two free classes to take place in November that she would like to attend as they should prove to be beneficial to the Borough. 

MOTION 1ST KORY, WAYNE 2ND TO APPROVE LOU ANN HURRLE TO ATTEND STATE COLLEGE AND PITT. BRAD. GRANT TRAINING CLASSES NOVEMBER 9 AND 10, 2016.  MOTION CARRIED AIF.

Certificate of Millage- Robin reminded the council of the impending deadline for changing the millage for the 2017 year.

Todd’s Sewer for Garage- Robin informed the Council that Todd’s Garage has not been charged for sewage and needs to be.  Council agreed to charge as of November 1, 2016.

A.    BUDGET-  Work session to be scheduled for November 5, 2016 8 am at the Borough office to work on the budget.  Kimberly reported that the liquid fuel cannot be used to cover the borough’s $15,000 obligational match for the CDBG.  It will have to come from the general fund and be reimbursed through liquid fuel expenditures.

B.     STREETS & EQUIPMENT-  Nothing to report.

C.    PARK- Nothing to report.

D.    SEWAGE- CAP UPDATE- Was discussed earlier in meeting.

E.     POLICE- Robin reported that the police are having a lot of office work to do and this is what is using up their hours.  Billy pointed out that the department is running on an underfunded budget.

F.     WATER AUTHORITY- Kory reported that the Water Authority will get to the Mechanic Street project next year.

G.    MAYOR- Nothing to report.

MOTION 1ST BY KORY, 2ND WAYNE TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – November 8, 2016 6:00 pm.                     

NEXT MEETING –  November 8, 2016 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

  

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

MINUTES FOR SEPTEMBER 13, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON SEPTEMBER 13, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKEIWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JODY STONE, BETTY BELL, JACK BELL, ATTORNEY TONY CLARK AND JOE WARNICK

President Bill Bair called the meeting to order, asked for public or council input and reminded the public of public input times during meetings.  Betty Bell asked about street closings during construction.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

Kimberly asked for the August 2016 meeting minutes to be corrected to include her in attendance for that meeting.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE THE AMENDED MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KIMBERLY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Billy asked that the office make the ATM card available to Joe and Zach for fueling purposes at Munchies.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

WATER AUTHORITY AUDIT- Jack reported that the audit is still not available from their auditor and Carla will make it available to the Borough as soon as the Authority has the audit back.

FLOOD MITIGATION ORDINANCE- Lou Ann read through the choices available as Council made their decisions on the Flood Plain Ordinance draft variations.

TONY CLARK- Attorney Tony Clark recapped the handbook and “sick days accumulated payout” questions at hand.  He stated that the council should take note that according to his interpretation, the most the staff could have accumulated from the time of the 50-day cap on sick days and now is 75 days.  This would be including 25 additional days from the time of the cap being instituted and July 2016 when the Borough decided to change the time of payout and do away with the sick day accumulation program.

He then offered that the payment of the additional 25 days would be at the discretion of Council.

WATER AUTHORITY PAYMENT REQUEST FOR BOROUGH EMPLOYEES- Kory explained that Joe and Zach are due 28 hours each and moved for a motion allowing the Borough to pay the employees 28 over-time hours each, then billing the Water Authority for half of the wages.  Motion not carried.

Kimberly stated that the Water Authority outsourced the employees for their own use adding that they were not Borough employees at the time of the work provided.

Billy explained all three entities often work together to help one another, Jack Bell Excavating, Water Authority and the Borough.

Jack Bell interrupted the meeting with an offer to pay the employees then spat several pornographic directives towards Councilperson Kimberly Weikert. 

Kimberly shared with Jack that there would be time for public input later in the meeting.

Attorney Tony Clark followed up with the suggestion that the Borough pay the workers and worry about assigning responsibility later.

MOTION 1ST BY KORY, 2ND WAYNE TO PAY JOE AND ZACH FOR 28 OVER TIME HOURS WORKED EACH ON BROKEN WATER LINES AND BILL THE WATER AUTHORITY FOR HALF OF THAT TOTAL AMOUNT. KIMBERLY

OPPOSED.  MOTION CARRIED.

PRESIDENT PRO TEM- Billy nominated Wayne.

MOTION 1ST BY BILLY, 2ND KIMBERLY TO APPOINT WAYNE AS PRESIDENT PRO TEM. MOTION CARRIED AIF.

James announced that he would be resigning at the October meeting due to his upcoming relocation outside of the Borough of Eldred.

Billy, Kimberly and Jack discuss forming a standard procedure for calling Borough employees out for emergencies for both the Borough and Water Authority.

MCWAPEC- Five attendees were approved for October’s MCWAPEC dinner to be held in Coudersport.

PENSION-

MOTION 1ST BY JAMES, 2ND WAYNE TO EXTEND THE MMO AGREEMENT FOR EMPLOYEE

PENSIONS. MOTION CARRIED AIF.

RESTROOM- Joe had updated Council on the office restroom repairs carried out earlier in the month.

COMMERCIAL INSURANCE RENEWAL- Robin informed Council that the insurance would need renewed at the October meeting.  This was tabled for that meeting.

ZONING FEES FOR CRAIG-  It was confirmed that the fee to be paid to the Zoning Inspector is $25 and this amount should be paid out to Craig Switzer for his services on King Street this year. 

MOTION TO SELL UNNEEDED OFFICE ITEMS-

MOTION 1ST BY KIMBERLY, 2ND JAMES TO APPROVE THE SALE OF SURPLUS OFFICE ITEMS (VALUED UNDER $1,000) ON THE WEBSITE AND ANY OTHER MEANS. MOTION CARRIED AIF.

TRICK OR TREAT- Council agreed to allow trick or treating on October 31st from 6:30 pm until 8 pm

HOUSE NUMBERING- Lou Ann explained that there is an ordinance in affect requiring that Borough Residents display house numbers on their homes.  She asked that it be allowed to inform residents via Facebook, Borough website and the back of the bills that this is important to emergency and Borough officials.

Council agreed.

PARKING ON KING AND EDSON STREET- Billy reported that at the pre-construction meeting there was talk of either a no parking or one-way directive being used during construction.  He went on to explain that there will be information made available as construction moves throughout the Borough.

FALL CONFERENCE- Kimberly offered an invitation to the Fall Conference and expressed interest in attending.

MOTION 1ST BY JAMES, 2ND WAYNE TO PAY FOR KIMBERLY TO ATTEND THE FALL CONFERENCE IN GETTYSBURG, PA. MOTION CARRIED AIF.

AMENDING THE BUILDING CODE- Wayne asked the Council to consider lessening the length of time a building permit is good for and lowering the permit size threshold from 1000 square feet.

Billy asked that Wayne have these proposed changes written up for Council consideration.

MARY MARGARET LETTER OF RESIGNATION- Billy announced that Tax Collector Mary Sullivan will be retiring in 2017.

DONATING TO EMERGENCY SERVICE TRAINING-

MOTION 1ST BY KORY, 2ND WAYNE NOT TO DONATE $2000 PER YEAR FOR THE NEXT THREE YEARS AS ASKED FOR BY THE ESSENTIAL EMERGENCY SERVICE TRAINING ADVISORY BOARD. MOTION CARRIED AIF.

A.    BUDGET-  Work sessions to be scheduled to work on the budget.

B.     STREETS & EQUIPMENT- Wayne pointed out that there is a backhoe that the Borough does not                   use anymore at the shop and inquired about adding it to equipment to sell.

C.    PARK- Wayne answered questions on the border and fill at the park.  The Border is done; fill is on hold.

D.    SEWAGE- CAP UPDATE- Billy announced that the pre-construction meeting would be Wed. Sept. 14 at 10:30 am.

E.     POLICE- Nothing to report

F.     WATER AUTHORITY- Nothing to report

G.    MAYOR- Nothing to report

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – October 11, 2016 6:00 pm.                       

NEXT MEETING –  October 11, 2016 7:00 pm.        

ADJOURNMENT- 9:00 pm.

 

             

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                                   

 


 

  MINUTES FOR AUGUST 9, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON AUGUST 9, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WEIKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  JODY STONE, BETTY BELL, JEREMY PRESCOTT, JAMES SMITH, APRIL MCVINNY, PAUL MCVINNY, KEVIN CUMMINGS, WHITNEY THOMAS, KRISTEN TIM AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input. Council added a few topics to the agenda. 

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE AGENDA. MOTION CARRIED AIF.

CASA- Kristen Tim from CASA introduced herself and Whitney Thomas as representatives of a volunteer based not for profit child advocacy program.  She offered information on how to join and that trainings will begin in September.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

WATER AUTHORITY- Council asked if the Water Authority had ever submitted their audit to the Borough.  They had not.   After some discussion, Council asked that the audit be asked for the day immediately following the meeting and if it was not available it be found out why not and when would the audit become available.

MOTION 1ST BY KORY, 2ND JAMES TO MAKE A RESOLUTION TO APPROVE THE REQUEST OF A FLOOD MITIGATION GRANT FROM THE COMMONWEALTH OF PENNSYLVANIA TO BE USED FOR THE RE-ACCREDITATION OF THE ELDRED BOROUGH LEVEE.  MOTION CARRIED AIF.

ATV’S ON THE DIKE- Debra Plummer had asked that council be made aware of ATV’s tearing up the dike.  Billy asked James to notify the police of this matter.

LEADERSHIP MCKEAN-  Council was made aware of a program that the high school will be taking part in this year and that they are looking for community leaders to volunteer as role models in this program starting September 2016.

ASSIGNMENT OF COMMITTEE MEMBERS-  Kimberly and Billy spoke about putting committees back into place.  They suggested specifically Long-term Planning and Shade Tree.  It was discussed that the public along with the Council should man these committees.

Kevin Cummings asked that the Council consider reallocating more mills to the Fire Department.

There was some discussion on long range planning and budget at this point.

MOTION 1ST BY KIMBERLY, 2ND JAMES TO RESOLVE TO AUTHORIZE DUSTI DENNIS, THE EXECUTIVE DIRECTOR OF MRCA, TO SIGN THE LOWEST PROPOSAL FOR INSPECTION SERVICES ON THE ELDRED BOROUGH SEWER INFILTRATION REDUCTION PROJECT. MOTION CARRIED AIF. 

A.    BUDGET-  

B.     STREETS & EQUIPMENT-  Joe reported that Mechanic Street Project starts at the end of August.  Some discussion was had on closing parking off on Edson and Elm Street also at the end of August.  Kevin Cummings added that it will be important that people follow the no parking so the fire trucks can get by through construction.

James will bring this up to the Police.

MUNCHIES-  Michael Hahn approached the Council to ask for approval on his application for a liquor license for his restaurant to serve alcoholic beverages.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE OF MUNCHIES LIQUOR LICENSE APPLICATION.  BILLY OPPOSED. MOTION CARRIED.

C.    PARK-

D.    SEWAGE- CAP UPDATE- Billy reported that he will send the smoke tests as the inspections for the CAP. 

E.     POLICE- James updated Old Home Days went smoothly and had more coverage than ever with 6 officers on duty.  Police should be more visible from now on as training is done.  Don is getting safe quotes.  Officer Shelly’s parents donated $1000. to the department.  Council asked that a thank you letter be sent to them.  Sunday at 3 pm is the next meeting.

F.     WATER AUTHORITY- Kory stated that the authority agreed that they should pay half of the Borough employees salary for the time that they were called on to work for the Water Authority to fix water lines by the Water Authority, during their off duty hours from the Borough. The Authority feels that the payment needs to come from the Borough payroll and that the Water Authority will just bill the Borough for the equipment used during the water line breaks.

The Council expressed that the employees would then have to be paid overtime rates as they also worked their 40 hours for the Borough that week in addition to working for the Water Authority as their employees during their off time from the Borough.  Kory will ask the Water Authority if this is a rate that they will accept.  He also stated that he will remind the Water Authority that the Borough has yet to receive a copy of their audit.

G.    MAYOR- Mayor David Gold asked if we can have one of the old police cars sit in town sometimes to slow traffic or if the old speed signs are still working if we could have that down on Main Street.

Billy announced that there will be a new speed limit sign and speed limit on Main Street coming soon to comply with the school speed zone.

MOTION 1ST BY KORY, 2ND JAMES TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – September 13, 2016 6:00 pm.                   

NEXT MEETING –  September 13, 2016 7:00 pm.        

ADJOURNMENT- 8:30 pm.

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                                   

 


 

  MINUTES FOR JULY 12, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON JULY 12, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  SANDY CHASE, JODY STONE, JACK BELL, CRAIG MAYNARD, BILLY BAIR SR. JEREMY PRESCOTT, JAMES SMITH, APRIL MCVINNY, PAUL MCVINNY, PHIL LABELLA AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input. Council added a few topics to the agenda. 

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

REDUCTION OF HOURS-  After some discussion, council agreed to change the “Vacation Time” wording in employee handbooks to “1 week of regular working hours of vacation”. 

Council asked to have the correct sick hours (a maximum of 50 days) accumulated for years prior to 2016 and a maximum of 5 days for years after to be reflected correctly on paychecks.

Council reported that Joe and Zach would like payout of past years’ sick time and Lou Ann and Robin would like to use their accumulated sick time.

Sick time payouts are requested to be paid in a separate check from regular weekly pay checks. 

According to Council, Joe is to be paid half of 400 hours and Zach half of 104 hours.

WORK SESSION- After discussion, council decided not to change work session time or dates.

Robin asked to have her hours put back at 40 hours per week.

After some discussion and public input, a motion was made.

MOTION 1ST BY BILLY, 2ND WAYNE TO REINSTATE ROBIN’S WORK HOURS TO 40 HOURS PER WEEK. BILLY AND WAYNE IN FAVOR, JAMES AND KORY OPPOSE.  MAYOR DAVE GOLD IN FAVOR.  MOTION CARRIED.

More discussion was had.  Kory expressed that this has been the second time that a motion has been reversed just one meeting after it had been set in place.

More input was shared by the public on this matter as conversation continued between Billy and Kory.

Billy concluded this topic by stating that taxes had not been raised in the Borough for over 15 years and that is the real reason behind the lengthy and heated discussions had by everyone this meeting.

FLOOD PLAIN ORDINANCE- Leslie Rhoads, an independent contractor for NFIP, called in for a conference call to explain the mandated ordinance and outline the Council’s choices with in that ordinance.

Council took notes and agreed to get back to Leslie with their decisions on the ordinance and after speaking to their solicitor.

 

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE CBDG BID MCKEAN COUNTY REHABILITAION AND STIFFLER AND MCGRAW FINDS MOST ACCEPTABLE TO CARRY OUT THE 2016 CBDG PROJECT. MOTION CARRIED. CARRIED AIF.

 

PAVILION REFUNDS- Phil Labella explained that someone had reserved the pavilion for a date in August and had called to cancel after facing a death in their family.  He reported that his preference and protocol in the past has been no refunds.  After some conversation on the matter, council agreed that Phil should keep his policy as is.

MOTION 1ST BY JAMES, 2ND KORY TO DENY REFUNDS FOR CANCELLATION OF PAVILION RENTALS STARTING JULY 12, 2016. MOTION CARRIED. CARRIED AIF.

SUMMER FUN FEST- James reported that the event was a success and that no issues arose during or from the event.  He then thanked the volunteers and the events planning committee.  James informed the council that the committee was able to raise plenty of money to provide future events to Eldred.

Billy thanked James for his role in the Summer Fest of arranging the concert.

BOROUGH EMPLOYEES TO WATER AUTHORITY- Council explained that recently the Borough employees helped the Water Authority with water line breaks and the Water Authority asked if the Borough would pay half of their wages at straight time for that time frame.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE ELDRED BOROUGH TO PAY HALF OF THE WAGES TO BOROUGH EMPLOYEES FOR HOURS ALREADY WORKED WITH FOR THE WATER AUTHORITY UPON APPROVAL FROM THE WATER AUTHORITY AT THEIR JULY MEETING. MOTION CARRIED. CARRIED AIF.

Discussion was had about the Water Authority having the approval to call out the Borough workers in future emergency situations.

A.    BUDGET- Billy reported that he had asked Lou Ann and Robin to gather the last 2 years and half of this year actual expenditure figures by August so that the Council can start working on the 2017 budget.

B.     STREETS & EQUIPMENT- Wayne updated on the sidewalks to be replaced by the Borough and Top Notch Tree Service as a result of the tree removal and gave information about quotes he’s gotten from contractors to do the work.

C.    PARK- Wayne reported that topsoil and gravel would be needed for the playground and other projects.  Council agreed to get pricing from several suppliers.

D.    SEWAGE- Nothing to report.

E.     POLICE- James asked Don about coverage on Saturdays.  Don explained that the two new officers will be taking on those shifts after training.

F.     WATER AUTHORITY- Done earlier in the meeting.

G.    MAYOR- Nothing to report.

MOTION 1ST BY KORY, 2ND WAYNE TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – AUGUST 9, 2016 6:00 pm.                      

ADJOURNMENT- 9:00 pm.

NEXT MEETING – AUGUST 9, 2016 7:00 pm.        

 

             

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 


 

MINUTES FOR SPECIAL MEETING JUNE 27, 2016

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR SPECIAL MEETING ON JUNE 27, 2016 4 PM IN THE BOROUGH OFFICE.  

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, JAMES MCDONALD, WAYNE KING, KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT: Jack Bell, Rob Eaton, Roger Freer, Brian Henderson and Joe Warnick.

Billy called the meeting to order.  After stating the reason for the meeting was to consider quotes for the Mechanic Street Project, quotes were looked at and discussed.  Duffy quoted $15,700.00, Henderson & PEE quoted $18,489.28 and Jack Bell quoted $ 11,265.00.

MOTION 1ST BY KORY, 2ND BY JAMES TO ACCEPT JACK BELL EXCAVATING QUOTE OF $11,265.00 TO COMPLETE THE MECHANIC STREET PROJECT. MOTION CARRIED AIF.

Kimberly updated the council on the Flood Mitigation Grant application and asked for $100 application fee to be approved for that grant.

MOTION 1ST BY KIMBERLY, 2ND BY KORY TO APPROVE A $100 APPLICATION FEE FOR THE FLOOD MITIGATION GRANT. MOTION CARRIED AIF.

Some discussion was had on the reaccreditation of the levee.  Council agreed to start the budget process early this year and Billy mentioned that he had already asked the office to prepare the last three years average actual and budgeted expenditures.

The changing of work session schedule was discussed.

Kimberly thanked Revitalize Eldred for the Summer Fun Fest and Concert.

MOTION 1ST BY KORY, 2ND BY JAMES TO ADJOURN THE MEETING AT 4:30 PM. MOTION CARRIED AIF.


 

MINUTES FOR SPECIAL MEETING JUNE 20, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR SPECIAL MEETING ON JUNE 20, 2016 10 AM IN THE BOROUGH OFFICE.  

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, JAMES MCDONALD, WAYNE KING, KORY SHAY.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKIEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  NATALIE WHITMORE.

Billy called the meeting to order.  He then laid out the details of the project on Mechanic Street and the work that is being looked at getting done.  After some discussion Council is still not sure on whether bids, quotes or neither are needed in order to be in compliance of Borough Code. 

Lou Ann Called Gay Degolier of McKean County Housing to be put on speaker phone for her input on the situation.

Gay directed council to the solicitor.  Kimberly placed a call to the solicitor with no success as he was on vacation. 

Council agreed to put an ad in the paper looking for bids.

Billy expressed that it is important to do the right thing and that there are laws that we have to follow. He went on to say that the Water Authority should not be able to use the hole that the Borough gets dug if they do not also follow Borough Code.

Wayne called Carla of the Water Authority and let her know that they also need to get quotes. 

She said they should be able to do that and also get the audit to the Borough.  A special meeting was planned for Monday June 27th at 4pm.

MOTION 1ST BY KIMBERLY, 2ND BY WAYNE TO PUT AN AD IN THE BRADFORD ERA ASKING FOR QUOTES ON THE MECHANIC STREET PROJECT. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND BY WAYNE TO ADJOURN THE MEETING AT 11:00 AM. MOTION CARRIED AIF.


 

MINUTES FOR JUNE 14, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON JUNE 14, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BETTY BELL, SANDY CHASE, JODY STONE, JACK BELL, JIM LASHER, KEN WELCH, DREXEL MOSES, GINNY MOSES, ROBIN WILSON, DEB KELEY, JOSH STEBBINS, CRAIG MAYNARD, TERRIE JOSEPH AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input. Council added a few items to the agenda.  Craig Maynard asked to have the council sign a permit for a fireworks display to be held on his property on the 4th of July.  Some discussion was had on liability.

MOTION 1ST BY KORY, 2ND JAMES TO HAVE COUNCIL SIGN A PERMIT FOR FIREWORKS FOR CRAIG MAYNARD.  BILLY OPPOSED, MOTION CARRIED.

Ginny Moses voiced her concerns about a neighbor’s lawn and a sluice pipe clogged at the end of their drive at 24 Park Ave.

Robin Wilson showed pictures of the house.

Mr.. Maynard complained that the ditches on Clif Nel Drive have not been cleaned out in quite some time.

James asked Joe if he or Zach could go look at them.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

Ken Welch complained about noise at Paul McVinny’s garage in the form of loud music throughout the day. 

Question was had as to whether this would warrant a warning under the Nuisance Ordinance.

Billy offered that he could not tell Mr. Welch what to do and suggested taking a look at handling this ongoing conflict as a civil matter.

MOTION 1ST BY JAMES, 2ND KIMBERLY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST WITH THE EXCEPTION OF TOP NOTCH TREE SERVICE AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

Billy thanked the Water Authority and Borough employees for everything they did to take care of all of the recent water leaks.

BETTY BELL PROPERTY LINE- Robin showed a map of the property and reports that Laura Lorde asked it the Council would have any comments or concerns on this matter.  No member had anything to express to Laura.

ORDINANCE ENFORCEMENT OFFICER-  James summed up the work session discussion of altering employees’ hours in a way that would allow hours in the budget for the new positions proposed by the council.

MOTION 1ST BY KORY, 2ND JAMES TO ADJUST ROBIN’S HOURS TO 32 HOURS PER WEEK CHANGING NO BENEFITS OR INSURANCE AND TO NAME LOU ANN HURRLE AS ORDINANCE ENFORCMENT OFFICER AND FLOOD PLAIN MANAGER AND FUTURE ELM STREET MANAGER CHANGING HER HOURS TO 32 HOURS PER WEEK WITH FULL TIME VACATION HOUR BENEFITS AND NO OTHER BENEFIT OR INSURANCE CHANGES THIS POSITION WOULD ALSO INCLUDE THE ORGANIZATION AND UPDATING OF ORDINANCES.  BILLY AND WAYNE OPPOSED; WAYNE OFFERED JUST ADDING 10 HOURS TO LOU ANN’S POSITION AND MAKING NO CHANGES TO ROBIN’S HOURS.   MOTION CARRIED.

Council decided to start hour changes the 27th of July.

James added that this was not personal and that council talked to Robin thanked Robin for understanding and doing a good job for the Borough.

CHANGING MEETING TIMES- Wayne explained that Barb Close cannot make the meetings on Tuesdays and would like to report for the paper on the meetings.  Barb had asked that council approve the secretary or the treasurer to provide a summary of the meeting to her for the paper.

MOTION 1ST BY KORY, 2ND JAMES TO HAVE MEETING SUMMARIES SENT TO COUNCIL VIA EMAIL FOR INPUT AND MUST BE RESPONDED TO BY EACH MEMBER BEFORE SENDING TO BRADFORD ERA.  MOTION CARRIED AIF.

COUNTY LIQUID FUEL- Robin reported that County Liquid fuel is $1490.00.  Council agreed to encumber the full amount.

PIGEONS-  Bob Cummins had complained to the Borough that pigeon droppings are ruining his roof.  Billy offered that the pigeon is a protected species and Kimberly offered cooperative extension and talking to Mr. Clark as a resource for Bob Cummins.  Robin will call Bob with this information.

FIRE HALL DONATION- Robin explained that no one had asked for a donation, it would just be a good thing to do as a thank you for the use of the hall and refreshments for the public meeting held in May at the Fire hall.

After some discussion, council decided on the amount of $25.

MOTION 1ST BY WAYNE, 2ND KIMBERLY TO DONATE $25 TO THE FIRE HALL AS A THANK YOU FOR HALL USE AND REFRESHMENTS PROVIDED FOR THE PUBLIC FLOOD MAP MEETING.  MOTION CARRIED AIF.

HORSESHOE PITS AT HOUBEN- Robin explained that her family would like to dig the pits for a family picnic.  After some discussion, Council agreed that it would be fine.  Billy suggested looking at them after the picnic to see that they are acceptable to stay.

PAVILION RENTAL FEE- Kory reported that the Park Commission agreed to raise the rental fee to $50.

MOTION 1ST BY JAMES, 2ND KORY TO RAISE THE PAVILION RENTAL FEE TO $50 STARTING JANUARY 1ST 2017.  MOTION CARRIED AIF.

BLIND FOR ROBIN’S WINDOW-Robin asked if she could have permission for a blind for her window.

MOTION 1ST BY KORY, 2ND JAMES TO PURCHASE A BLIND FOR THE OFFICE WINDOW.  MOTION CARRIED AIF.

DIGGING GRAVEL FOR THE PIT- Kory reported that the Water Authority offered to do the digging for the Borough projects for $2500.  After some discussion Council agreed.

MOTION 1ST BY KORY, 2ND JAMES TO ACCEPT JACK BELL’S QUOTE OF $2500 FOR GRAVEL DIGGING FOR THE TWO UPCOMING BOROUGH CBDG PROJECTS.  MOTION CARRIED AIF.

Kory will relay this information to the Water Authority at their meeting Wednesday night.

FINISH MECHANIC STREET- After some discussion, Council decided to check with PSAB to see if this project would need bids or quotes or neither.  Council will hold a special meeting on Monday June 20th at 10 am to continue this discussion.

Council asked that the office call Shelley tomorrow and update them with her answers.

MOTION 1ST BY KIMBERLY, 2ND JAMES TO HAVE HANDBOOKS SIGNED BY EMPLOYEES BY FRIDAY AND TO START PAYMENTS ON UNUSED SICK TIME FROM YEARS PRIOR TO 2016 ACCORDING TO MOTION MADE AT THE MARCH 2016 MEETING AND TO START THE FIRST PAY IN JULY.  MOTION CARRIED AIF.

SUMMER FUN FEST- James offered information on the Summer fun fest and Garage sale days to be held on Saturday 25th of June.  Billy offered the use of extra garbage cans if there is not another function in Houben Park.

CBDG- Kimberly updated on the project.

DEP-Billy showed an inspection report from DEP asking the Borough to spray the dike.  After further inspection, it appeared that the Borough has another year to get that done.

CAP-Nothing to report.

A.    BUDGET- Nothing to report.

B.     STREETS & EQUIPMENT- Done earlier.

C.    PARK- Kimberly updated on the Houben Park restroom project.

D.    SEWAGE- Done earlier.

E.     POLICE- James updated the council on police matters.  Police will have a table at the Summer Fun Fest.  They have hired a new officer and they plan to interview a new employee this week.  Billy asked about night time coverage.  James presented a schedule showing more evening coverage.  Old Home Days presence is planned to be expanded this year.

F.     WATER AUTHORITY- Kory reported that the Water Authority will set another auto call to alert the Borough of the lift on the water boiling.  He will also update the Authority on the Borough meeting.

G.    MAYOR- Nothing to report.

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION – July 12, 2016 6:00 pm.                             

ADJOURNMENT- 8:30 pm.

NEXT MEETING – July 12, 2016 7:00 pm.        

 

              

 

                                                                                               Respectfully,

 

                                                                                               Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                                   

 


 

MINUTES FOR MAY 10, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON MAY 10, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  MAYOR DAVE GOLD, TREASURER ROBIN MAZURKEWICZ AND SECRETARY LOU ANN HURRLE.

CITIZENS PRESENT:  BETTY BELL, DEBRA PLUMMER, SANDY CHASE, JODI STONE, JACK BELL, TODD WHEATON AND JOE WARNICK.

President Bill Bair called the meeting to order and asked for public and council input.

James asked Joe about Prescott’s drain.  Joe replied that he will get to it when he has available time.

After a few additions, the agenda was approved. 

MOTION 1ST BY KIMBERLY, 2ND JAMES TO APPROVE THE AGENDA. MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KIMBERLY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND JAMES TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. MOTION CARRIED AIF.

ORDINANCE ENFORCEMENT OFFICER- James reported that the police have discussed this matter further and have concerns on the issuing of tickets; they would like to do this with or for the enforcement officer.  Billy was concerned about the availability of police hours for this and the time period that is allotted for the evaluation of a violation.  James reports that the police department is actively looking for a part time officer.  Robin reported that there have been a few applications dropped off.  After some discussion, James and Billy asked what the council intended to do with the appointment of an enforcement officer.  This subject was tabled.

Work sessions were discussed and the date and time of future sessions was decided to be at 6:00 pm directly before each monthly meeting.

FURNACE UPDATE- Finding a new contractor and furnace was tabled until fall.

CDBG- Joe updated on a few changes that the engineer had made to the project.  Billy asked to have the engineers contacted on a planned start date.

ELM STREET COMPLAINT- Resident Todd Wheaton informed the council of standing water on a consistent basis at 16 Elm Street and asked that there be action taken.  Council agreed that a notice be sent to the owner.

Debbie Plummer asked for a copy of the new ordinances at this point as she has concerns about a few addresses with in the borough.

HANDBOOK- Kory asked that sick time owed to employees be paid out as soon as possible as to finish that process.

Billy asked if there was any council or public input at this point.

RAISING PAVILLION RENTALS- Billy asked if the current cost is effective at covering the cost of the pavilion upkeep.  He requested that Phil Labella come to the next work session to discuss this or meeting.  Kory offered to update Phil.

CHANGING LABS- Billy asked Joe about the details of this matter and if the new company is comparative in cost.  After some discussion, council decided to change from MicroBac.

MOTION 1ST BY JAMES, 2ND KORY TO CHANGE LABS SERVICES TO ANALYTICAL LAB SERVICES. MOTION CARRIED AIF.

SPRAYING DIKE- Discussion on the necessity of spraying the dike and how frequently it is required.  Joe answered that this is something that has been done every other year in the past.  This was tabled for a work session.

The issue of whether to charge the library sewer was brought up.  Council agreed that it is only fair to charge sewer as all other non profits are charged currently.

A.      BUDGET- Kimberly updated that she is working on long term grants.

B.       STREETS & EQUIPMENT- Nothing to report.

C.      PARK- Nothing to report.

D.      SEWAGE- Nothing to report.

E.       POLICE- James updated earlier in meeting and added that police may set up a table at the summer fun fest in June. He also discussed police plans to inventory their weapons.  Billy agreed that there should be accountability in place.

MOTION 1ST BY JAMES, 2ND WAYNE TO HIRE 2 SUMMER HELP.  KORY OPPOSED.  MOTION CARRIED.

MOTION 1ST BY JAMES, 2ND KORY TO RESCIND MOTION TO HIRE 2 SUMMER HELP.  MOTION CARRIED AIF.

Kimberly expressed that she feels that the borough needs 2 summer help.  Kory agreed that it is needed; he however feels that some other financial need should be reconsidered to help offset the cost, like spraying the dike.

MOTION 1ST BY KORY, 2ND JAMES TO NOT HAVE THE DIKE SPRAYED THIS YEAR. KIMBERLY OPPOSED.  MOTION CARRIED.

MOTION 1ST BY KORY, 2ND JAMES TO HIRE 2 SUMMER HELP EMPLOYEES.  MOTION CARRIED AIF.

F.       WATER AUTHORITY- Kory reported that the Water Authority would like the borough to do its own billing for the turning on of sewer services.  Council was in favor of this.  Robin agreed that she will do the billing for that.

G.      MAYOR- James welcomed the Mayor back and confronted him on his absence.  James asked the Mayor why he had not responded to attempts to reach him with requests to step down from the position.  The Mayor responded that he did not legally have to respond.  Mayor Dave Gold also stated that he would discuss the matter with President Bill Bair with in the next 6 months.  Several council members indicated that this was not a sufficient time frame.

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING.  MOTION CARRIED AIF.

NEXT WORK SESSION - June 14, 2016 6:00 pm.                                                                   

ADJOURNMENT- 8:20 pm.

NEXT MEETING - June 14, 2016 7:00 pm.        

 

              

 

                                                                                                             Respectfully,

 

                                                                                                            Lou Ann Hurrle

                 Eldred Borough Secretary

 

                                                                                   

 


MINUTES FOR APRIL 5, 2016

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON APRIL 5, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  SECRETARY LOU ANN HURRLE AND SOLICITOR TONY CLARKE.

CITIZENS PRESENT:  BETTY BELL, BRIDGETT MASON, BEVERLY RICE, DOUG STANNARD, KATHY GILBERT, NORM MILNE, BOB COLBERT, THOMAS HURRLE, DEBRA PLUMMER, RICHARD PLUMMER, PATTI BELL, BECKY MILNE, PHIL LABELLA, TERRY BELL, FRANK DEBOCK AND JOE WARNICK.

Kimberly asked for public and council input. 

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE AGENDA. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING. CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE TREASURER’S REPORT, PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. CARRIED AIF.

Becky Milne spoke about blighted properties in the borough and asked what the council had planned to address them.  Wayne directed her to the two new ordinances just adopted by council that address blighted property and property maintenance issues.  Kimberly explained that the ordinances mentioned are on the boroughs website and that they spell out exactly what will be done.  Kory expressed that it is helpful and important that citizens use the complaint forms or write in their complaints so that the council may be aware of issues in the borough.  Patti Bell asked who the borough ordinance enforcement officer is and Kimberly pointed out that that is a subject on the meeting agenda to be decided.  Billy informed the public that there is a cost to hiring an officer and again asked them to continue writing in on blight issues that the council should address.  He then elaborated on the difference between blight and a property that is a work in progress. 

ORDINANCE ENFORCEMENT OFFICER- This subject was tabled for a work session after some brief discussion.

Wayne then asked that the time and date of work sessions be revisited so that all council members may attend.  This topic was moved for later discussion in the meeting.

FURNACE UPDATE- Lou Ann reported that there has been no response to her phone calls from Pantano Plumbing.  Kory volunteered to attempt to contact them.

PRESCOTT DRAIN- Joe reported that he has been busy with the playground and will address the drain when the weather is more permitting.

DIKE INSPECTION- Billy updated the council and public; to get qualified through FEMA, it will cost between $150- $200,000 dollars.  If it is not done , all home owners with a mortgage will be required to get flood insurance.  After some discussion, the council announced that they would like to hold a public meeting addressing this issue.

MOTION 1ST BY KORY, 2ND JAMES TO HOLD A PUBLIC MEETING AT THE FIRE HALL TO ADDRESS THE FLOOD MAP CHANGES. CARRIED AIF.

Kimberly asked for public and council input.  Becky Milne questioned how often the police are out on patrol.  James offered information on the police meetings and when they are held.  Details were given on where the police have to be during their working hours; court, in office addressing paperwork, etc. Information was also given on how few hours and police officers the borough actually has.  If they are at one end of the borough watching for traffic violations, they cannot be at the other end looking for other activity.  Wayne suggested that Becky approach the township and ask them to join forces with the borough to regionalize.

Debra Plummer asked who is responsible for the sidewalks in the borough.  Kimberly reported that the sidewalks are a larger issue.  The borough is looking to secure grants to help cover the costs of addressing the sidewalks.  It is in the long range planning for the borough.  James pointed out that Kimberly is capable and has secured a lot of grant money for the borough. 

Debra then reported a hazardous electric pole in the borough.  Joe will look at this to see if there is anything he can do, even though it is the responsibility of the electric company.

PAYMENT PLAN ON ARREARAGES- Billy explained that the accounts that are delinquent receive a call from the borough office in an attempt to keep them from going to collections and to collect monies owed.  The payment arrangement process from there is currently at the discretion of the Treasurer and Council.  A standard procedure needs to be put in place.  Billy suggested offering to spread out the delinquent amount over the course of no longer than one year (the 12 consecutive following months) additionally collecting the current charges during the agreement.  No payment is to be missed.  If a payment is missed while under this agreement (to be in writing and signed by customer) account will go directly to collection and no further payment arrangements may be offered on that amount.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE PAYMENT PLAN AGREEMENT TERMS AS WRITTEN IN APRIL 5, 2016 MINUTES. CARRIED AIF.

RESOLUTION TO APPLY FOR DCNR GRANT- Kimberly read the resolution allowing Eldred Borough to apply for the DCNR grant to build new restrooms in Houben Park and holding Eldred Borough to the terms and conditions of that grant.

MOTION 1ST BY JAMES, 2ND KORY TO ADOPT A RESOLUTION HOLDING ELDRED BOROUGH RESPONSIBLE TO DCNR GRANT APPLICATION FOR PARK RESTROOMS TERMS AND CONDITIONS AND ALLOWING ELDRED BOROUGH VICE PRESIDENT TO SIGN GRANT AGREEMENT SIGNATURE PAGE OF THE DCNR GRANT. CARRIED AIF.

Kimberly offered a quick update on the details of the park restroom and the grant.  Questions were asked about the grant amount and borough match.  James asked what if the Borough does not get awarded the grant.  Kimberly informed James that there would be no new restroom at that point.

DEP WHITTEMORE COMPLAINT- Kimberly read Natalie’s complaint that she suspects that there is contaminated water flowing onto her property.  After discussion, Council decided that this was a Water Authority matter and Kory offered to take the complaint to the Authority.

MAYOR- Solicitor Tony Clarke reported that the borough would have to show the Mayor incapacitated to the level of not being able to perform duties in order to remove him from office.  Council decided to approach Mayor upon his returning to Eldred.

  1. BUDGET- Rescheduling work sessions were talked about at this time.  Billy said he would see about getting approval to use vacation time to allow for him to attend work sessions an hour prior to monthly meetings.                                             
  2. STREETS & EQUIPMENT- Nothing to report.
  3. PARK- Discussed earlier in the meeting.
  4. SEWAGE- Billy updated the council on the CAP.  Roy Pederson of E & M had been given an update with dates for the CAP and the newsletter on the back of the bills is now considered part of the CAP.
  5. POLICE- James reported that the Ordinance Enforcement Officer position was talked about at the police meeting. The Police have tried an Enforcement Officer approach before. Officer Nies isn’t interested, Craig offered but his rate was not accepted.  The new Officer Sean may be interested.  Township is interested in updating ordinances and at one point a copy of Johnsonburg’s ordinances was to be used as reference.  James suggested that the Council looks at the ordinances one at a time looking at priority ordinances first. Discussion was had on how to update the ordinances.  Then a proposal made by the Borough Secretary offering to update, organize, electronically file and enforce the ordinances herself in exchange for full time hours.  Also an idea to have Craig Switzer enforce the ordinances and the update would be done separately was considered.   Billy suggested and Council agreed to table this for a work session discussion on where to get funding from the budget for either route.
  6. WATER AUTHORITY- Nothing to report.
  7. MAYOR- Nothing to report.

MOTION 1ST BY JAMES, 2ND KORY TO ADJOURN THE MEETING. CARRIED AIF.

NEXT WORK SESSION- April 28th 4 pm.                                                         

ADJOURNMENT- 9:30 pm.

NEXT MEETING- May 10, 2016 7:00 pm.        

  

 

     Respectfully,

                                                                                                                         Lou Ann Hurrle

     Eldred Borough Secretary

 

                                                                     

 


MINUTES FOR MARCH 8, 2016

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON MARCH 8, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  SECRETARY LOU ANN HURRLE AND TREASURER ROBIN MAZURKIEWICZ.

CITIZENS PRESENT:  BETTY BELL, JODY STONE, JEREMY PRESCOTT AND JOE WARNICK.

Kimberly asked for public and council input.  Robin added a letter for the tax assessor’s office and a thank you letter from the bookmobile.  Jeremy requested to have a catch basin on Elm St. added to the agenda.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE THE AGENDA. CARRIED AIF.

Kory asked that the minutes from February be changed to accurately reflect him not being in favor of removing trees around the Borough.

MOTION 1ST BY JAMES, 2ND KORY TO AMEND THE MINUTES FROM THE PREVIOUS MEETING AND ACCEPT AS AMENDED. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE TREASURER’S REPORT. CARRIED AIF.

MOTION 1ST BY JAMES, 2ND WAYNE TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. CARRIED AIF.

Kimberly gave the floor to Jeremy Prescott who reported that a catch basin in front of 33 Elm Street is loose and causing damage to his vehicle.  Joe replied that the lid probably needs to be anchored and he will take care of it.  Jeremy thanked the council and parted from the meeting at that time.

Furnace quotes were read by Kimberly.  Pantano- $2000; Fella Wright- $1992.40; Mark Howard- $1630; Shembeda Plumbing- $2495; Shortell- $4400.  After some discussion on the completeness and details of the quotes, council made motion to accept Pantano.

MOTION 1ST BY KORY, 2ND BY JAMES TO ACCEPT PANTANO QUOTE OF $2000.00 FOR THE FURNACE REPLACEMENT. MOTION CARRIED AIF.

Kimberly read summaries of ordinance #247 and #248.

MOTION 1ST BY JAMES, 2ND BY KORY TO ADOPT ORDINANCE #247. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES TO ADOPT ORDINANCE #248. MOTION CARRIED AIF.

ZONING OFFICER- James gave information that had gathered from surrounding boroughs and how they handle ordinance and zoning issues.  He had asked Lou Ann to contact Prot Allegany for information on how their zoning enforcement officer is compensated; she had not done this and replied that it would be done the following day.  Wayne said he would ask our officers if any are willing to take these duties.  James said that he would bring it up at the police meeting as well.

MOTION 1ST BY JAMES, 2ND BY WAYNE TO ADOPT A RESOLUTION APPROVING $1500.00 SEWER CONNECTION FEE RETROACTIVE OCTOBER 8 2013 AS MOTIONED BY COUNCIL ON THAT DATE. MOTION CARRIED AIF.

Border prices were looked at and discussed for the playground equipment in Houben Park.  

MOTION 1ST BY KORY, 2ND BY JAMES TO APPROVE CLOSES LUMBER PRICES FOR LUMBER TO BORDER THE PARK EQUIPMENT. MOTION CARRIED AIF.

HANDBOOK- After discussion on particulars with in the proposed handbook, some changes were made to wording and the mandatory usage of at least one week of vacation time was struck from the draft.  Short term disability was discussed and a decision was reached.

MOTION 1ST BY KORY, 2ND BY JAMES TO APPROVE SHORT TERM DISABILITY FOR EMPLOYEES AND THE NEW HANDBOOK AFTER CHANGES HAVE BEEN MADE. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES APPROVING MAY 23RD AS THE 2016 SPRING CLEAN UP DAY. MOTION CARRIED AIF.

STATE LIQUID FUEL- Robin reported the State liquid fuel is $25,361.71

PARK SPOT AT THE POST OFFICE- Judy Warnick had called the borough office to ask council to consider removing a spot in front of the Post Office.  After discussion it was decided that there are few parking spots in the borough as it is.

OLD COMPUTER- Billy reported that the old computer is malfunctioning and is time to consider a replacement.  Council agreed to have quotes put together and emailed to them for decision on which to purchase.

Kimberly read a letter about a tree removal request made by Natalie Whitamore.  Council replied that the trees to be removed in this round of removals are in the most urgent need of attention and that possibly hers would be considered in the future.  Kimberly spoke about a few grant ideas for the shade tree commission.  A letter will be sent to Natalie with council’s response.  Kimberly read the Bookmobile thank you letter and the letter from the assessor’s office.  The property addressed in the letter from the assessor’s office was in question for not having had a building permit and robin will look into the details of that situation.

SHADE TREE COMMISSION- Discussed earlier in meeting.

DCNR- Kimberly updated the council on the grant for the ballpark restroom.  Discussion was had on the particulars of the borough’s pay in on the grants.  Concern was voiced on which fund that money would come out of as the sewer fund is low.

Wayne asked for an update on the levee inspection.  Billy asked that the engineer be called and information be forwarded to council.

ELM STREET PROGRAM- Kimberly updated the council on the Elm Street Program and outlined a few benefits to taking part if approved.  The first step would be a planning grant.

She also announced an upcoming conference in Hershey for council members.

  1. BUDGET- discussed earlier   

  2. STREETS & EQUIPMENT- discussed earlier

  3. PARK- discussed earlier

  4. SEWAGE- Billy updated the council and reported that E&M has asked for an update.

  5. POLICE- James reported the cage is in the car now and that the police are looking into using grant money for arsenal.

  6. WATER AUTHORITY- Kory updated the council; the authority is all caught up on billing arrearages.  Kimberly offered her assistance on a CBDG and asked that the water authority provides a detailed project to be funded.

  7. MAYOR- nothing to report

An executive meeting was called at 9:00 pm

MOTION 1ST BY KORY, 2ND BY JAMES TO CHANGE SICK HOUR PAY OUT FOR TIME ACCRUED PRIOR TO 2016 ACCORDING TO AGREEMENT MADE BY COUNCIL. MOTION CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND BY KIMBERLY TO ALLOW 2 HOURS EACH ZACK AND JOE FOR WEEKEND OVERTIME EACH WEEK. KORY AND JAMES OPPOSE, BILLY IN FAVOR MOTION CARRIED.

NEXT WORK SESSION- March 24th 9:30 am.   

ADJOURNMENT- 9:50 pm.

NEXT MEETING- April 12, 2016 7:00 pm.         

             

    Respectfully,

    Lou Ann Hurrle

    Eldred Borough Secretary


MINUTES FOR FEBRUARY 11, 2016

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON FEBRUARY 11, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY AND JAMES MCDONALD.

OTHER OFFICIALS PRESENT:  SECRETARY LOU ANN HURRLE AND TREASURER ROBIN MAZURKIEWICZ.

CITIZENS PRESENT:  JACK BELL, JUSTIN OSGOOD, BETTY BELL, JODI STONE, THOMAS HURRLE, DAN DUNBAR, ROY PEDERSON, SANDY CHASE, AND JOE WARNICK.

Kimberly asked for public and council input.  Justin Osgood submitted a quote for Top Notch tree service.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE AGENDA. CARRIED AIF.

MOTION 1ST BY JAMES, 2ND KORY TO APPROVE THE MINUTES FROM THE PREVIOUS MEETINGS. CARRIED AIF.

Some discussion was had on E&M Engineering services’ bill.  A question was asked about the Mattie’s bill for 2012-2015.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE THE TREASURER’S REPORT. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO PAY THE BILL LIST AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. CARRIED AIF.

Quotes were looked at for furnace replacement.

MOTION 1ST BY JAMES, 2ND BY KORY TO GET MORE QUOTES FOR THE FURNACE. MOTION CARRIED AIF.

Kimberly read the intent to adopt ordinance #247 and #248 notices.

MOTION 1ST BY JAMES, 2ND BY KORY TO APPROVE THE INTENT TO ADOPT ORDINANCE #247. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES TO APPROVE THE INTENT TO ADOPT ORDINANCE #248. MOTION CARRIED AIF.

MOTION 1ST BY JAMES, 2ND BY WAYNE TO REMOVE TREES AND STUMPS THROUGHOUT THE BOROUGH. KORY OPPOSED. MOTION CARRIED.

Kimberly opened quotes for tree removal services.  Highland quote $9,500- just trees no stumps, Tom’s Tree Svc. $8,500- just trees no stumps, Fries Tree Svc $18,500- just trees no stumps, True Cut Tree Svc. $10,200- just trees no stumps and Top Notch Tree Svc. $11,200- tree removal and stump grinding.

Some discussion was had on the quotes and possibly asking homeowner to pay for stump removal or leaving stumps.

MOTION 1ST BY JAMES, 2ND BY KORY TO ACCEPT TNT’S QUOTE FOR TREE REMOVAL SERVICES OF $11200.00 TO REMOVE TREES AND STUMPS THROUGHOUT THE BOROUGH. MOTION CARRIED AIF.

Justin reported that they would start when the weather was permitting.

Discussion was had on the chapter 94 report.  Nominations for the Shade Tree Commission were taken.

MOTION 1ST BY JAMES, 2ND BY KORY TO FILL TREE SHADE COMMISSION WITH NOMINATED CANDIDATES, DOUG STANNARD, WAYNE KING AND JOE WARNICK. MOTION CARRIED AIF.

Discussion was had on changing the work sessions to rotate between 9:30 am and 4 pm fourth Thursdays of each month so that more council members may take part.  It was agreed that this should be the new schedule.  Making February’s meeting 4 pm on 25th and March 24th at 9:30 am and so on.

Billy proposed changes to the zoning / building permit application process and outlined reasoning for the change.  It was agreed to be revisited when a new zoning officer is put in place. 

The Handbook changes were tabled for the work session.

Kimberly asked the public for input on the Mayor’s absence.  Betty Bell responded that she voted for Billy so that he may vote on topics as a council member.

MOTION 1ST BY KORY, 2ND BY JAMES TO APPROACH MAYOR DAVID GOLD THROUGH SOLICITOR. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES TO RENEW JUST 7 SUBSCRIPTIONS TO THE BOROUGH NEWS. MOTION CARRIED AIF.

The weekend overtime topic was tabled for executive session later in the meeting.

Lainie Kephart had called into the Borough to ask about a discount for paying ahead on sewer bills.  All council agreed that there should be no discount when sewer accounts are paid a year at a time.

Kimberly talked about a program that she would like the Borough to pursue call the Elm Street Project.  This project works towards the betterment of a neighborhood – sidewalk money, trees etc. 

She proposes taking part in a two day five session class to help write this grant. 

MOTION 1ST BY JAMES, 2ND BY KORY TO PAY FOR KIMBERLY TO ATTEND THE CLASSES AT $375 X TWO DAYS. MOTION CARRIED AIF.

Wayne suggested that the sections of sidewalk near the trees scheduled to be removed be replaced as needed.  Billy suggested that this is kept to a minimum.

Billy asked that the owners of the sign on Main St. be contacted through letter about their sign falling over.

Lou Ann reported that the park equipment had been installed and that an item was missing, the contractor had offered the option of swapping it for border or ordering the piece.  Billy asked that Gay be called to see which would be acceptable to McKean County. 

Billy asked that Labella be contacted to have them send all of the CAP information from last year sent to the Borough so that he may pass it on to Christina Nagy.

James updated the council on the police meeting which included a thank you letter from Sandy Chase to the department for their work and asking that proper training is had on the new tasers that have been acquired by the police. 

Robin did fill in that Officer Schwab is a trainer on the usage of these tasers.  James mentioned that the arsenal should be increased and that it could be funded by grants.

Kory had nothing to report on the water authority meeting.  Jack Bell offered that he had just passed the DEP inspection. 

There was nothing to report from the Mayor.

NEXT WORK SESSION- February 25th at 4 pm.

Council dismissed all and went into an executive session at this point.        

MOTION 1ST BY KORY, 2ND BY JAMES CALLING FOR AN EXECUTIVE SESSION AT 9 PM. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES TO CALL MEETING BACK IN ORDER AT 9:22 PM. MOTION CARRIED AIF.

MOTION 1ST BY KORY, 2ND BY JAMES ONLY ONE EMPLOYEE IS TO WORK ON SATURDAY AND ONE EMPLOYEE ON SUNDAY EACH AT TWO HOURS.   MOTION CARRIED AIF.

MOTION 1ST BY KIMBERLY, 2ND BY KORY TO ADJOURN THE MEETING. MOTION CARRIED AIF.

ADJOURNMENT- 9:27 pm.

NEXT MEETING- March 8, 2016 7:00 pm.

                          

     Respectfully,

 

                                                                                                      Lou Ann Hurrle

     Eldred Borough Secretary

                      


MINUTES FOR JANUARY 4, 2016

 

 

 

THE ELDRED BOROUGH COUNCIL HELD THEIR REGULAR MONTHLY MEETING ON JANUARY 4, 2016 @ 7:00 PM IN THE BOROUGH OFFICE.  PRESIDENT BILL BAIR JR. CALLED THE MEETING TO ORDER.

COUNCIL MEMBERS PRESENT:  PRESIDENT BILL BAIR JR., VICE PRESIDENT KIMBERLY WIEKERT, WAYNE KING, KORY SHAY.

OTHER OFFICIALS PRESENT:  SECRETARY LOU ANN HURRLE AND TREASURER ROBIN MAZURKIEWICZ.

CITIZENS PRESENT:  TAMMY VAUGHN, JAMES MCDONALD, PATTI BELL, CHUCK GOULD, DOUG STANNARD, BETTY BELL, JOE WARNICK, MARY SULLIVAN AND JUDY WARNICK.

Kimberly and Kory were sworn in by oath. 

Kimberly and Kory nominated Billy for president.  This motion was carried all in favor.

Wayne nominated Kimberly for vice president.  Kimberly nominated Wayne.  Wayne declined.  Kory nominated Kimberly.  Kimberly was named vice president and carried all in favor.

Billy read Courtney Brammer’s letter of resignation. 

Kimberly and Kory nominated James McDonald for council.  This motion carried all in favor.

James McDonald was sworn in through oath by Notary Tammy Vaughn. 

MOTION 1ST BY KORY, 2ND JAMES TO NAME TONY CLARK AS ELDRED BOROUGH SOLICITOR. CARRIED AIF. 

MOTION 1ST BY KORY, 2ND JAMES TO NAME E&M AS ELDRED BOROUGH ENGINEER. CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KORY TO NAME BRADFORD ERA AS ELDRED BOROUGH LEGAL ADVERTISEMENT PAPER. CARRIED AIF.

Kimberly asked for public and council input.

Mary Sullivan referred to an article in the Bradford Era on Eldred Borough’s intent to raise the millage and explained that a mill equals $1 on every assessed $1,000.00 each property is valued.  After much discussion, council thanked Mary for her information and announced that the intentions of council were to raise the millage to equal the dollar amount of $3,600.

MOTION 1ST BY KORY, 2ND JAMES TO CHANGE MILLAGE TO BE COLLECTED TO 5.75 A RAISE OF ONE QUARTER OF A MILL. CARRIED AIF.

Mary also informed the council that there are properties that are not on the tax roll that should be due to building permit and assessment forms not being returned to the tax office.  Billy assured Mary that this matter will be looked at by council.

Lamphere Cemetery representatives were present.  Judy Warnick asked the council why Oak Hill was granted a donation and not Lamphere.  Kimberly explained that there are limitations on what kind of organizations and entities that can be offered donations by council set forth by the Borough Code.  The Historical Society of Oak Hill was what made Oak Hill a qualifying recipient of the Borough’s donation. 

Chuck Gould informed the council of dangerous trees that are around the borough that need to be removed.  Council reported that they are aware and have been getting pricing for removal.

MOTION 1ST BY WAYNE, 2ND KORY TO APPROVE THE AGENDA. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO APPROVE THE MINUTES FROM THE PREVIOUS MEETINGS. CARRIED AIF.

MOTION 1ST BY JAMES, 2ND WAYNE TO APPROVE THE 2016 MEETING CALENDAR. CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND JAMES TO APPROVE THE TREASURER’S REPORT. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO PAY THE BILL LIST WITH THE EXCEPTION OF CHRIS MATTIE AND RATIFY THE ACTION OF THE TREASURER ON BILLS ALREADY PAID. CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND KORY TO APPOINT PHIL LABELLA TO THE WATER AUTHORITY. CARRIED AIF.

MOTION 1ST BY KORY, 2ND WAYNE TO APPOINT JAMES MCDONALD TO THE POLICE COMMISSIONERS BOARD. CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND JAMES TO NAME KORY TO ATTEND WATER MEETINGS REGULARLY. CARRIED AIF.

MOTION 1ST BY KORY, 2ND JAMES TO RESCIND ZONAS BID FOR THE NEW FURNACE. CARRIED AIF.

Council requested that new bids be submitted for February 9th’s meeting.

A thank you card was read from the Senior Center addressing the donation made by the Borough.

MOTION 1ST BY KORY, 2ND JAMES TO HAVE LOU ANN, BILLY AND KIMBERLY BONDED. CARRIED AIF.

MOTION 1ST BY WAYNE, 2ND BY KORY TO ADJOURN THE MEETING. MOTION CARRIED AIF.

ADJOURNMENT- 9:00 pm.

NEXT MEETING- February 9, 2016 7:00 pm.

                       

 

                    Respectfully,

 

                                                                                                                     Lou Ann Hurrle

                                                                                                                     Eldred Borough Secretary

 


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